Friends Associate

Job Type

Part Time



Application Deadline:



65 Witherspoon St
New Jersey
United States


Job Title:                     Friends Associate

Department:                Administration

Dual Reporting:           President of the Friends of the Princeton Public Library and

                                    Princeton Public Library Director of Development             

Job Type:                     Part Time; Non-Exempt


The Friends Associate provides volunteer management, event planning, and other administrative support for the Friends organization, including interacting with donors and helping to maintain the Library’s donor database and other software. The Associate must also maintain thorough institutional knowledge of the Friends, both to train new volunteers and to ensure that Friends initiatives remain successful even if volunteers are unable to fulfill tasks.


Event Coordination Works with Friends volunteers to:

·      Provide essential logistical support for the Chairs of the annual benefit and other Friends events, including the annual Booklovers Luncheon and Friends Evenings, which are hosted in private homes throughout the year.

·      Write and review materials related to these events, and oversee marketing, correspondence, and acknowledgments.

·      Track expenses and vendor payments, and maintain budgets and financial reports for all Friends-related activities, coordinating with the Friends bookkeeper, accountant, and Treasurer.

Friends Office Communication

·      Acts as a liaison where necessary between Princeton Public Library staff and Friends Council members.

·      Acts as office contact for the Friends as liaison between the Friends and donors, and the public at large, including maintaining the Friends webpages and creating and sending email blasts.

Development Office Coordination

·      Assumes a key role as part of the Development team by working directly with the Development Director to ensure program alignment with the Library’s strategic objectives, including external communications, donor database management, donor reports, and invitation lists.

Friends Institutional Knowledge

·      Maintains and pass on institutional knowledge to new volunteers to facilitate volunteer empowerment and participation.

·      Acts as archivist for Friends procedures including correspondence, insurance, licensing, purchasing, selling, etc.

·      Maintains the archive of Friends documentation, e.g., meeting minutes, committee charts, etc.


The ideal candidate should have experience coordinating event operations and interacting with donors and volunteers, plus possess outstanding project management and database skills. This candidate should be polished, energetic, results- and detail-oriented, with several years of work experience. Personal qualities should include versatility and initiative.


·      Associates or Bachelor’s degree or an equivalent combination of training and experience.

·      Two to three years of event planning and donor relations experience

·      Experience interacting with donors, board members, and event committees

·      Excellent writing and interpersonal communication skills

·      Mastery of Microsoft Office, especially Word and Excel, and Google Drive

·      Experience working with at least one donor management database

·      Graphic design skills, Constant Contact, and WordPress a plus



·      Work 20–25 hours per week on average and occasional evenings and weekends when notified in advance

·      Project a positive, service-oriented, “can-do” attitude

·      Ability to work with or without reasonable accommodation in a shared work area, to stand and move around for three or more hours at a time, and to lift and move boxes of books weighing 25 pounds from varying heights.

·      New Jersey residency required by the “New Jersey First Act”, N.J.S.A. 52:14-7 (L. 2011, Chapter 70). If you do not reside in New Jersey, you have one year after the date you take your employment to relocate your residence to New Jersey. If you do not do so, you are subject to removal from your position. 


We are guided by these shared values:



Eagerness to learn

Honesty and transparency

Kindness and compassion for our customers and each other

Mutual accountability

Optimistic attitude – we believe that anything is possible

Passion for our work


To make the customer smile. Excellent customer service is what sets us apart from

other libraries. Everyone will have a great experience each visit to the library.

To innovate. Our staff, trustees and stakeholder groups have a shared passion for

innovation and creativity. We think about new ways to deliver exceptional service

every day.

To inform. We are committed to providing the best content possible to help connect

our customers with the information and research tools needed to make good


To listen. We want to hear from our customers about how well we are doing in

meeting their needs and how we can do better.

To collaborate. We know we work better together. We are committed to working

with each other as well as other community organizations to make Princeton a

better place to live, learn and work.

To learn. We are eager to learn and love to lead. We continually look for trends and

ideas that we can adapt to meet the needs of library customers.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

The Friends of the Princeton Public Library is a nonprofit, largely volunteer organization whose mission is to raise funds for, and further the mission of, the Princeton Public Library.

We are seeking an enthusiastic, forward thinking individual to provide volunteer management, event planning, and other administrative support for the Friends organization, including interacting with donors and helping to maintain the Library’s donor database and other software.

Work Schedule

The ability to work a flexible schedule of 2025 hours per week, including additional hours as needed is required. Some evening and weekend hours are required.

To view the primary responsibilities and required qualifications of this part time position or to apply, please click on the following link:


Application deadline:   May 31, 2018