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Executive Assistant

Posted by
4Culture
|
Seattle, WA
New
|
Published 15 days ago

4Culture is hiring an experienced Executive Assistant to facilitate the administrative functions of a regional cultural services agency with programs in arts, heritage, preservation, and public art. This position serves as direct support staff to 4Culture’s Executive Director, and assists in work supporting the agency and 15-member Board of Directors. This position will also assist with agency-wide special projects as necessary.

Essential Duties and Responsibilities:

Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

  • Perform clerical and administrative duties at a high level in support of the agency’s Executive Director.
  • Organize and maintain accurate and complete administrative files for the Executive Director.
  • Assist Executive Director with schedule coordination on a daily/weekly basis, and serve as the central point of information for all inquiries to the Executive Director.
  • Handle confidential and time sensitive material.
  • Assist with coordination of agency-wide system of record-keeping. Serve as Agency Records Officer.
  • Serve as support staff for Executive Director and 4Culture board, attending and taking minutes at all board and board committee meetings, and coordinating meeting preparation including meeting minutes, agendas and handout materials.
  • Assist Executive Director and agency staff as needed on agency-wide initiatives or program related activities and projects.
  • Assist with special event planning, staff retreat planning, strategic planning.
  • Respond to requests for information from the general public.
  • Contribute to the overall health and welfare of 4Culture by participating on internal sub-committees that address overarching issues affecting the operations of the agency and working collaboratively to create publications, presentations, and other 4Culture outreach and advocacy materials.

Education and/or Experience Required

Bachelor’s degree and at least three years of experience as an Executive Assistant (or equivalent combination of education and experience) are the minimum requirements for this position. The most successful applicants will also have experience working with non-profit boards and/or government agencies.

Key Competencies and Skills

The successful candidate will possess the following skills, abilities, and experience:

  • Data and information management in a web environment.
  • Administration of cultural programs working with governmental advisory commissions, non-profit boards, and/or funding organizations.
  • Participation in project teams in a work environment.
  • A deep appreciation for, understanding of, and commitment to advancing racial equity and social justice.
  • Excellent written and verbal communication skills
  • Strong organizational skills
  • Detail oriented
  • Ability to multi-task
  • Open to change and willing to learn new skills
  • Ability to meet deadlines
  • Ability to work independently

4Culture is hiring an experienced Executive Assistant to facilitate the administrative functions of a regional cultural services agency with programs in arts, heritage, preservation, and public art. This position serves as direct…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    January 3, 2022
  • Application Deadline
    November 26, 2021
Compensation
USD $28 - USD $35
/ hour

Benefits

Includes a competitive package of benefits, including participation in the Washington State Retirement System.

Includes a competitive package of benefits, including participation in the Washington State Retirement System.

Location

Temporarily Remote
Work must be performed in or near Seattle, WA
Associated Location
104 Prefontaine Pl S, Seattle, WA 98104, USA

How to Apply

Submit a letter of interest and resume via email to Brian J. Carter at brian.carter@4culture.org no later than November 26, 2021, 5:00 pm PDT (not a postmark deadline—all submissions must be submitted via email).

Submit a letter of interest and resume via email to Brian J. Carter at brian.carter@4culture.org no later than November 26, 2021, 5:00 pm PDT (not a postmark deadline—all submissions must…

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