Staff Assistant

Job Type

Full Time
Contract

Salary

Minimum: $68,000
Maximum: $88,000
Details: A salary between $68,000-88,000/year will be commensurate with education and experience.

Published

07/11/2018

Address

9000 Rockville Pike
Bethesda
MD
20892
United States

Description

Utilize your experience in administrative management to help us solve this—and other public health issues—by joining one of two centers within the Division of Intramural Research (DIR) within the National Heart, Lung, and Blood Institute (NHLBI) at the National Institutes of Health (NIH)! Two positions are open, one in the Sickle Cell Branch (SCB) and one in the Translational Stem Cell Biology Branch (TSCBB). We utilize state-of-the art scientific technologies and cutting-edge clinical research to make an impact on the lives of patients with sickle cell disease, bone marrow failure, and genetic diseases of the blood system, and to improve outcomes for patients being treated with bone marrow stem cell transplantation and novel gene and cell therapies.


All About You

  • You're a diplomatic leader who successfully navigates having an appreciation of historical processes while still feeling confident using good judgment to making positive decisions that differ from the past.
  • You flourish with collaboration, communication, and within a team, even under limited supervision.
  • You're a seasoned project manager and relationship-builder, able to balance organizational requirements with the individual needs of a group.
  • You function well under duress and can adeptly navigate tough timelines, bold personalities, and critical situations with resiliency and positivity.
  • You're a self-starter and initiative-taker who takes on tasks without being asked and is comfortable taking on new projects and the unknown.
  • You have a wealth of administrative skills: you’re organized, collected, and excel at prioritizing challenging and changing deadlines.


About the Position

We conduct premier scientific research and clinical studies, and we're looking for two dynamic staff members with a collaborative approach to support the day-to-day operations in each of the research branches listed above.


You will be tasked with supporting all of the administrative needs of a scientific center, which is a collection of labs, lead investigators, and researchers. As such, we want you to direct, and be responsible for exceptional support and customer service to scientific leaders in the field of biomedical research. To do so, you'll:


  • Provide overall administrative support services for your designated branch.
  • Schedule, organize, and craft agendas/presentations/handouts for collaborative meetings; run the Outlook calendars of the scientific researchers.
  • Build travel itineraries for the researchers and visiting guests as needed; prepare all documents related to local, domestic, and outside activity travel.
  • Prepare personnel packages and develop checklists for appointments and renewals of personnel in the lab and obtain required documentation (i.e. immigration paperwork, degree, reference letters, etc).
  • Provide office management through processing equipment and supply order requests; serve as the point of contact in the administration of all maintenance contracts for office equipment.
  • Organize, maintain, and update physical and electronic files; ensure that all files are easily accessible and understandable to others.
  • Serve as a liaison within the larger division; design and coordinate systems for communications among staff to facilitate the efficient flow of information related to projects and program activities.
  • Assist in coordinating special projects and meetings on behalf of senior leaders within the NHLBI.
  • Keep current on federal operational policies and procedures; build new and update current Standard Operating Procedures (SOPs) to reflect process changes.
  • Serve as the central timekeeper for branch staff.


Necessary Background

  • No less than 3 years of experience directly supporting a senior-level executive;
  • Preferred BS or BA degree in any field, or additional 2 years of experience necessary;
  • Strong critical thinking and creative problem-solving skills;
  • Assertive and respectful personality with a high level of social skills in order to deal effectively and persuasively with all levels of an organization;
  • Ability to multitask in a dynamic work environment and prioritize competing deadlines.


HOW TO APPLY


We are an equal opportunity employer and we actively prohibit discrimination and harassment of any kind. We strongly encourage people of color, LGBTQ+ people, immigrants, women, and people who are differently-abled to apply.


Please submit your resume and cover letter to OIM.Recruit@nih.gov with the subject heading “SCB/TSCBB Staff Assistant”. Internal Candidates, please specify which branch you would prefer to be considered for.

Benefits

Competitive health and wellness benefits available, and the NIH campus is bus/bicycle/Metro accessible.

Level of Language Proficiency

None

Professional Level

Professional

Minimum Education Required

High School

How To Apply

OIM.recruit@nih.gov

Please submit your resume and cover letter to OIM.Recruit@nih.gov with the subject heading “SCB/TSCBB Staff Assistant”. Internal Candidates, please specify which branch you would prefer to be considered for.


Share:

Share: