Search

Job

Unit Clerk


Position Overview:

The General Clerk position provides office support responsibilities to and for the Summer YouthWorks units and staff. The Unit Clerk position provides support to their assigned unit supervisor and staff. Work is performed under the supervision of the YouthWorks Manager, Program Coordinator, Unit Supervisor and Data Assistant. Assignments are routine in nature and completed in accordance with general work instruction and established office practices and procedures.


Essential Duties and Responsibilities:

·        Answer and screen incoming calls in a professional manner and direct calls to the appropriate person or transfer to the correct unit

·        Operate various office equipment which include: multi-line telephone system, fax machine, copiers, scanner, shredder and laptop and desktop computer

·        Provide accurate information to the public regarding YouthWorks and MOED programs and/or refer inquiries to the appropriate source

·        Use the YouthWorks System to answer participant and worksite inquires

·        Research requested information and/or issues with resolution follow-up for worksites and youth

·        Support the Unit Supervisor in the electronic generation and collection of timesheets, pay cards, and charm cards; along with tracking tools to ensure proper distribution and collection of require items

·        Creating transmittals, placement and worksite reports daily

·        Support units and staff by prioritizing, organizing, maintaining, filing and follow-up on projects

·        Assist in collection and distribution of charm cards, pay card, pre and post work readiness, WARF records, staff routing sheets and time sheets

·        Responsible for submitting to DLLR, work permits for youth ages 14 – 17 by start of Program

·        Scan all documents to the YouthWorks System (Time Sheet – Incident Reports – MTA Documents) etc.

·        Assist in preparing and organizing materials for distribution to worksites, youth and summer staff

·        Review Youth and Worksite Accounts for accuracy

·        Inventory office supplies and materials for each unit

·        Prepare employment folders for submission to YouthWorks Manager and MIS

·        Maintain temporary staff files i.e. payroll, time sheets and employee expense reports

·        Work in conjunction with Data Assistant to order supplies and printed materials

·        Organize, track verification appointments and documentation

·        Perform other related work assignments as directed


Knowledge, Skills and Abilities:

·        Must be capable of completing computer data entry and using search functions with 

·        database search function for youth and worksites

·        Advanced beginner skills in MS Office Products: Word, Excel and Google Doc

·        Proficiency in various virtual communications platforms such as WebEx, Zoom, Google Meets and Microsoft teams


Minimum Required Education and Experience:

·        High school diploma or equivalency

·        Three (3) years of progressively responsible experience as a fiscal, or agency payroll clerk 

or comparable business college course work


Additional Requirements:

·        Access to a computer or laptop with a microphone and camera and high-speed internet capabilities

·        Ability to pass a mandatory criminal background check and drug screen

·        Ability to work hybrid schedule: onsite 2 days & remotely 2 days

·        Must be flexible to work mornings and Saturdays when requested

·        Standard work schedule for this position is 8:30am to 4:30pm

·        As directed by Program Manager hours may occasionally change



Interested applicants may apply via this link.

 

City of Baltimore, Mayor’s Office of Employment Development is an Equal Opportunity Employer and Service Provider



Position Overview:

The General Clerk position provides office support responsibilities to and for the Summer YouthWorks units and staff. The Unit Clerk position provides support to their assigned unit supervisor and staff. Work is…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    June 25, 2021
  • Education
    High School Diploma Required
  • Professional Level
    Professional

Salary

$14.00 Per Hr

Benefits

No Benefits

No Benefits

Level of Language Proficiency

English

English

Location

Temporarily Remote
Work must be performed in or near Baltimore, MD
Associated Location
100 W 23rd St, Baltimore, MD 21218, USA

How to Apply

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.