Research Assistant/Project Coordinator

Job Type

Full Time


Minimum: $39,533
Maximum: $49,789
Details: Expected starting salary: $39,533 (GS-6) / $43,932 (GS-7) + Benefits



Start Date


Application Deadline



3710 Southwest US Veterans Hospital Road
United States


We are looking for a motivated Research Assistant for a full-time position in the VA Evidence-based Synthesis Program Coordinating Center (ESP CC) located at the Portland VA Medical Center to help coordinate the work of a research team on a variety of Rapid Response Evidence Products and initial Scoping Briefs of systematic review topics for assignment to ESP Centers. Review topics often focus on health services delivery and policy and process of care and address the broader social issues among Veterans. Because of the emphasis on collaboration between VA operations and the evidence review team, ESP work products can have a strong impact on national policy.

The duties of this position include: coordinates multiple simultaneous projects; develops project timelines and maintains project management databases; works with investigators and research staff to ensure tasks are completed and deadlines are met; maintains bibliographic research databases of journal citations/abstracts using EndNote; retrieves, researches, and tracks status of journal articles from the OHSU/VA libraries and Inter-Library Loan; prepares research materials for meetings; assists investigators and research staff with research data abstraction-related tasks and preparation; formats and edits research materials for consistency, such as summary reports, supporting research documents (e.g. appendices, figures, tables) and scientific manuscripts, assists with other tasks as requested by the project manager, investigators, and project staff assigned to specific research topics.


The Research Assistant will work with the research team and perform a variety of research support commensurate with training and experience, which may include:

Coordinate the work of a research team

  • Coordinate internal and external project meetings, including scheduling meetings based on each participant’s availability, scheduling rooms, reserving teleconference lines, drafting meeting agendas and materials, sending meeting notices with needed materials, confirming attendance, and taking meeting minutes.
  • Develop project timelines and track assignment and completion of tasks for evidence synthesis report production, assure submission deadlines are met. Provides progress and end of year reporting on productivity.
  • Manage project management databases.

 Article retrieval

  • Retrieves articles from various sources, including VA and OHSU libraries.
  • Process and track inter-library loan requests; organizes and distributes articles to research team.
  • Reviews Scientific Information submissions, and other sources to identify and retrieves additional citations.
  • Conducts web searches for gray literature and background information on research topics.

 Citation management

  • Manages article retrieval and classification using bibliographic software (EndNote).
  • Enters article classification codes into EndNote.
  • Periodically verifies article classification status and takes steps to correct/complete coding.

Preparation of supporting materials for scientific reports and manuscripts

  • Prepares appendices, figures/visual diagrams, and tables.
  • Assists with data abstraction from published studies.
  • Formats and edits research materials for consistency.
  • Prepares peer review and public comment disposition documents.
  • Uses EndNote to produce accurately formatted bibliographies.
  • Uses EndNote to produce results of study selection process (PRISMA diagram)

Level of Language Proficiency


  • Bachelor’s degree in social or health science or related field.
  • One year of research or administrative experience.
  • Proficient in English
  • Exceptional organizational skills with proven ability to prioritize competing priorities, follow through on tasks and meet deliverables.
  • Excellent communication skills, including verbal, written, computer, and interpersonal.
  • Self-motivated with demonstrated ability to work independently and as a contributing member of a multidisciplinary team.
  • Proficiency in Word, Excel, Access, PowerPoint, and Outlook. 
  • Aptitude for learning new software tools and technology.
  • Excellent customer service skills both on the phone and in person.
  • Ability to use tact and diplomacy to maintain effective working relationships.
  • Ability to anticipate needs and problem solve.
  • Patient, dependable, conscientious and efficient.
  • High degree of initiative and flexibility.


  • 2+ years administrative or research experience
  • Courses in epidemiology, research methods, statistics, and/or scientific or technical writing. 
  • Experience using reference management software (e.g., EndNote, RevMan).
  • Experience with qualitative analysis techniques and software tools

Working Conditions

Primarily indoor office enviornment; requires work hours beyond standard office hours as needed. The position requires that work be conducted on site.

Physical Demands & Equipment Usage

Ability to sit for long periods of time in an office environment or meeting setting; ability to be move about between meetings, across campus, and across Portland to other sites as well as air travel; and ability to lift and carry 20 pounds.



Professional Level

Entry level

Minimum Education Required

4-year degree

How To Apply

Candidates must be US citizens. Interested candidates should send a cover letter and a resume/CV to Nicole Floyd, by email at with the subject line ‘Research Assistant/Project Coordinator’.