Development Coordinator – Office of Institutional Advancement

Job Type

Full Time




New York
New York
United States


Development Coordinator – Office of Institutional Advancement

Job ID: 18515

Compensation: Salary commensurate with education and experience

Closing Date: June 26, 2018

The Graduate Center, CUNY is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master’s programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center’s commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni—who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City’s intellectual and cultural life.

The Office of Institutional Advancement is responsible for developing an overall fundraising strategy for the Graduate Center by seeking private philanthropic support from individuals, foundations, and corporations through major gift solicitations, annual fund appeals, special cultivation events, alumni and donor relations efforts, and a planned giving program.

The Office of Institutional Advancement is seeking a Development Coordinator. Reporting to the Director of Individual Giving, the incumbent will oversee donor relations including gift acknowledgements and stewardship reports to donors. S/he will serve as a liaison with academic and administrative offices to ensure appropriate and timely expenditure of funds. The incumbent will assist with programming and events designed to strengthen donors’ relationship with the GC, grant writing, research inquires, and prospect tracking. The incumbent will work closely with the President’s Office, the Provost’s Office, and the Business Office to ensure that our donors receive appropriate treatment and information. The incumbent will also participate in the development and execution of major campaigns and events organized by the Office of Institutional Advancement.

In addition to the CUNY Title Overview, other duties include but are not limited to:

- Coordinates, organizes and prepares stewardship reports by working with various academic and administrative offices including the Business Office, Provost’s Office and President’s Office;

- Assists with developing and maintaining a stewardship report schedule for endowed and non-endowed gifts;

- Tracks and ensures the appropriate and timely expenditure of endowed and non-endowed funds;

- Prepares draft acknowledgement letters for the Vice President of Institutional Advancement and the President and manages the acknowledgement process to ensure that donors are thanked appropriately;

- Manages coordination and tracking of major/special gifts activity to ensure highly effective organization of prospect activity and timely interactions and follow up with prospects;

- Utilizes Moves Management best practices process, schedules Pipeline meetings and handles reporting to ensure effective coordination of cultivation and solicitation for major gift prospects;

- Helps organize and coordinate cultivation events including programs, dinners and receptions involving the President, The Graduate Center Foundation Board of Trustees, donors and prospects;

- Works with the Office of Communications and Marketing to create fundraising newsletters and other fundraising materials;

- Assists with grant writing, proposal coordination and research inquires;

- Performs other related duties as assigned.

CUNY Title Overview:

- Supports College fundraising activities by providing operational and analytical support.

- Researches potential funding programs and opportunities.

- Researches, compiles, and prepares various data for reports and analysis.

- Participates in drafting funding proposals, applications, and other correspondence.

- Assists with prospect research.

- Prepares pre- and post-solicitation materials.

- Provides support for fundraising activities and events.

- May supervise office operations and/or monitor department budget.

- Performs related duties as assigned.


Bachelor's Degree and four years' related experience required.

A preferred candidate should have:

- Two years of fundraising experience in higher education.

- Knowledge of Raiser’s Edge or similar fundraising database.

- Knowledge in researching prospects and donors, and preparing financial data.

- Ability to organize workflow and manage multiple projects.

- Strong attention to details.

- Strong interpersonal skills, excellent verbal and written communications skills, and the ability to engage with individuals at all levels.

- Ability to work evenings and weekends.

How to Apply:

1. Please apply using the link below: 

Click on "Apply Now" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Make sure to upload a cover letter, resume, and contact information for three (3) professional references (name, title, and organization) by the closing date. Please upload all documents in Word or PDF format.


2. Go to and search for Job ID 18515.

Equal Employment Opportunity:

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. 

Professional Level

None specified

Minimum Education Required

No requirement