Administrative Program Manager

Job Type

Full Time Contract


Minimum: $68,000.00
Maximum: $88,000.00




9000 Rockville Pike
United States


Heart disease: the #1 killer of both men and women in the United States. Utilize your experience in administrative management to help us solve this—and other public health issues—by joining the Systems Biology Center (SBC) of the Division of Intramural Research (DIR) within the National Heart, Lung, and Blood Institute (NHLBI) at the National Institutes of Health (NIH)!

All About You

  • You're a diplomatic leader who successfully navigates having an appreciation of historical processes while still feeling confident using good judgment to making positive decisions that differ from the past.
  • You flourish with collaboration, communication, and leading a team, even under limited supervision.
  • You're a seasoned project manager and relationship-builder, able to balance organizational requirements with the individual needs of a team.
  • You function well under duress and can adeptly navigate tough timelines, bold personalities, and critical situations with resiliency and positivity.
  • You're a self-starter and initiative-taker who takes on tasks without being asked and is comfortable taking on new projects and the unknown.
  • You have a wealth of administrative skills: you’re organized, collected, and excel at prioritizing challenging and changing deadlines.

About the Position

We conduct premier scientific research and clinical studies in biological systems, and we're looking for a dynamic staff member with a collaborative approach to support the day-to-day operations of our research branch.

We're seeking you to develop a team of 2 individuals who are tasked with supporting all of the administrative needs of a scientific center, which is a collection of labs, lead investigators, and researchers. As such, we want you to lead, direct, and be responsible for exceptional support and customer service to scientific leaders in the field of biomedical research. We also expect you to provide backup services as an active member of your team, in addition to tailored leadership, in the case of vacancies or critical transitions. To do so, you'll:

  • Lead the overall administrative support services for your designated branch: manage, direct, and assign the workload, and provide mentorship to your team of administrative staff.
  • Schedule, organize, and craft agendas/presentations/handouts for collaborative meetings; run the Outlook calendar of the scientific branch chief.
  • Build travel itineraries for the branch chief and visiting guests as needed; prepare all documents related to local, domestic, and outside activity travel.
  • Prepare personnel packages and develop checklists for appointments and renewals of personnel in the lab and obtain required documentation (i.e. immigration paperwork, degree, reference letters, etc).
  • Provide office management through processing equipment and supply order requests; serve as the point of contact in the administration of all maintenance contracts for office equipment.
  • Organize, maintain, and update physical and electronic files; ensure that all files are easily accessible and understandable to others.
  • Serve as a liaison within the larger division; design and coordinate systems for communications among staff to facilitate the efficient flow of information related to projects and program activities.
  • Assist in coordinating special projects and meetings on behalf of senior leaders within the NHLBI.
  • Keep current on federal operational policies and procedures; build new and update current Standard Operating Procedures (SOPs) to reflect process changes.
  • Serve as the central timekeeper for branch staff.

Necessary Background

  • No less than 3 years of experience directly supporting a senior-level executive;
  • Preferred BS or BA degree in any field, or additional 2 years of experience necessary;
  • Must have at least 2 years of experience managing, directing, and overseeing teams;
  • Strong critical thinking and creative problem-solving skills;
  • Assertive and respectful personality with a high level of social skills in order to deal effectively and persuasively with all levels of an organization;
  • Ability to multitask in a dynamic work environment and prioritize competing deadlines.


Competitive health and wellness benefits available, and the NIH campus is bus/bicycle/Metro accessible.

Professional Level


Minimum Education Required

High School

How To Apply

We are an equal opportunity employer and we actively prohibit discrimination and harassment of any kind. We strongly encourage people of color, LGBTQ+ people, immigrants, women, and people who are differently-abled to apply.

Please submit your resume and cover letter to with the subject heading 'SBC Program Manager'.