Government

Supervisory Assessment & Placement Specialist

Hybrid
Work must be performed in or near Washington, DC
New
|
Published 5 days ago

Details at a Glance

Job Type
Full Time
Start Date
August 19, 2024
Application Deadline
June 17, 2024
Experience Level
Mid-level/Managerial
Salary
USD $80,787 - $118,638 / year

Description

Duties

The Supervisory Program Specialist (Assessment & Placement) performs the following major duties:


Supervisory Responsibilities:

  • Leads, supervises, and directs the Volunteer Placement Program Implementation and Coordination through subordinate Placement Specialists.
  • Ensures an even distribution of work, balancing assignments within the team.
  • Monitors the status and progress of work and make day-to-day adjustments in accordance with established priorities for the Office of Placement, VRS and the Agency in order to optimize country fills.
  • Instructs employees in specific task and job techniques. Reviews staff productivity, monitors areas of concern, and oversees implementation of solutions presented.
  • Maintains current knowledge of Placement policies and issues. Provides information to staff regarding procedures, policies and directives. Conducts relevant training for staff.
  • Advises Placement Specialists about processes and questions that may arise regarding the re- application issues.

Program Planning/Management:

  • Assists in determining the need for written policies and procedures, oversee their development, and review and recommend approval upon completion.
  • Develops and maintains standard operating procedures that inform and support coordination between the Placement Office and other relevant Agency units.
  • Conducts periodic evaluation of ongoing functions to ensure that programs meet their stated goals. Identify areas where operational efficiency can be enhanced and recommend related enhancements to the Director of Placement.
  • Remains current on the agency's major program development trends and trends affecting the supply and demand of generalist and specialist Volunteers.
  • Recommends actions necessary to maintain or improve the quality and quantity of services, introduce or refine automation, reassigns personnel, and proposes the modification of unit resources.
  • Directs and reviews all reporting, and analysis of statistical data relating to program operations and directs and personally performs special studies regarding this data. Devises new analytical techniques to evaluate complex programs.

Liaison, Coordination with Regions and Other Stakeholders:

  • As Liaison, Serves as point of contact for Regional Recruitment Supervisors. Facilitates discussions with Regions and Posts about skill sets required by country programs. Collaborates with Regions to standardize and oversee the creation of and monitor Job-Specific-Requests (JSRs). Provides JSR-related advice to Regions regarding training class balance and general training class inquiries.
  • Develops effective relationships with regional program and training advisors and field assistance staff in relation to overseas project planning and review.
  • Provides customer service to candidates to help them move through the placement system and coordinate with Posts, Regions, the Office of Health Services, and other Agency units as required to assist candidates through the placement process.
  • Collaborates with regions on designing strategies for optimum fill rates, and likewise works on short term trainee input shortfalls.

 Help

Requirements

Conditions of Employment

Please read this announcement in its entirety prior to submitting your application.

  • You must be a U.S. Citizen.
  • You must be at least 18 years of age.
  • All Federal employees are required to have federal salary payments made by direct deposit to a financial institution of their choosing.
  • If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so. For additional information, see www.sss.gov.
  • You must complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
  • You must go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. These documents must be unexpired originalor certified copies.
  • You must successfully complete a background security investigation with favorable adjudication. Failure to successfully meet this requirement will be grounds for employment termination.
  • Prior to employment, and in compliance with statutes 5 USC 3322 and 22 USC 2507b, Peace Corps will conduct a check of Peace Corps records for both Returned Peace Corps Volunteers and former Peace Corps employees.
  • All new employees are required to certify and submit a state of understanding acknowledging adherence to the Peace Corps condition of employment prior to day 1 of employment with the Peace Corps.
  • This is not a bargaining unit position.
  • A one-year supervisory probationary period is required.
  • The initial appointment to this position cannot exceed five years.

Qualifications

All qualification requirements must be met by June 17, 2024. You will receive credit for all qualifying experience, including volunteer experience. To ensure full credit for your experience, please indicate the start and end dates (month, day, and year) of employment, the number of hours worked per week, and the location of employment in your resume. Qualification claims will be subject to verification.

This vacancy is being announced at one grade level: FP-03


FP-3: Qualifying experience for the FP-3 level includes one year of specialized experience at least equivalent to the FP-4 or GS-12 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience include: Experience assisting in determining the need for written policies and procedures, oversee their development, and review and recommend approval upon completion; Experience developing and maintaining standard operating procedures that inform and support coordination between various offices and divisions; Experience coaching, mentoring and developing staff, including overseeing new employee training and career development opportunities.

Additional information on qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at https://www.opm.gov/policy-data-oversight/classification-qualifications/

Time-in-Grade Requirements: Internal applicants and Federal employees who are currently holding, or who have held within the previous 52 weeks, a position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying (FP-4 or GS-12).Note: All current or former Federal employees (including internal employees) must provide a copy of their SF-50 (you may need to submit more than one), "Notice of Personnel Action" that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position, title, series, grade, step, tenure, and type of service (Competitive or Excepted).All qualification requirements must be met by June 17, 2024. Qualification claims will be subject to verification.


Please note: Peace Corps employees are employed using the Foreign Personnel (FP) pay scale. The FP pay plan does not follow the same structure as the GS pay plan. In the FP pay plan, as the grade-level numbers decrease the level/pay for the position increases (e.g., the FP-09 is the lowest entry-level pay and the FP-01 is the highest senior-level pay).

Education

This job does not have an education qualification requirement.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applications will be reviewed once the vacancy announcement closes. We use a multi-step process to review and evaluate applicants:

1. Eligibility and Minimum Qualifications

We will review your submitted resume and documents to determine if you meet the eligibility and minimum qualification requirements, including any required education, experience, and/or selective placement factors. You will be rated as ineligible if you are outside of the area of consideration (i.e., who may apply) or your application is missing any required documents. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated or falsified your qualifications, education, eligibility claims, and/or experience, this is cause for disqualification. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You will be rated as not qualified if you do not possess the minimum qualification requirements.

2. Rating and Ranking

If you are found to meet both the eligibility and minimum qualification requirements, we will assess the quality of your experience and the extent to which you possess the required experience by comparing your submitted resume and documents against your responses to the occupational questionnaire and the specialized experience at the grade level(s) for which you are applying. The occupational questionnaire is the list of questions in the automated system that you will have an opportunity to answer once you apply for the position. Based on the outcome of this evaluation, you will be assigned a numerical score (out of 100 possible). If your responses to the occupational questionnaire are not substantiated by your submitted resume, you may be disqualified from receiving further consideration.

3. Referral and Selection

If you are found to be amongst the most highly qualified applicants, you will be referred to the selecting official. As part of the assessment and selection process, the selecting official may invite you to participate in a structured interview, check your references, and/or request that you submit a writing sample or complete a written assessment or exercise to further evaluate your qualifications for this position.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

  • Employee Development
  • Manages Human Resources
  • Organizational Performance Analysis
  • Stakeholder Management
  • Strategic Thinking



You may preview the questionnaire for this vacancy here: https://apply.usastaffing.gov/ViewQuestionnaire/12439642

 Help

Required Documents

Your complete application includes your resume, your responses to the online questionnaire, and documents which establish your eligibility to apply. If you fail to provide any of these documents, your application will be marked as incomplete and disqualified from further consideration.


All required documents listed below, that are applicable to you, must be submitted by 11:59 p.m. Eastern Time (ET) on June 17, 2024.


1. Resume: All applicants must submit a detailed resume showing all relevant work experience (paid and unpaid) including job title and duties performed. Your resume must show complete information for each job entry to support your qualifications. The following information must be provided in your resume:

  • Full name and address of the employer;
  • Official position titles;
  • Start and end dates of your prior employment (including month, day, and year);
  • Work schedule (part-time, full-time, number of hours if intermittent);
  • Number of hours worked per week;
  • Salary;
  • If you are a current Federal employee or former Federal employee, provide your pay plan, series, and grade level (e.g. GS-0201-09);
  • A detailed list of duties & accomplishments; and
  • Any completed education and training (program title, subject area, number of hours completed, and completion date).

TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume. If your resume does not contain this information, your application may be marked as incomplete and disqualified from further consideration.


If your resume includes a photograph or other inappropriate material or content, you will not be considered for this vacancy.


  • 2. Proof of Eligibility to Apply: Your application must include the documents which prove you are eligible to apply for the vacancy. You must meet the requirements of at least one of the authorities listed in the "Who May Apply" section of this announcement to receive further consideration.SF-50(s): If you are a current or former federal employee (including current Peace Corps employees), you are required to submit a legible copy/copies of a recent SF-50, Notification of Personnel Action.Time-in-grade documentation: If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements. Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. Examples of appropriate SF-50s include:Within grade increases at the highest grade held; or
  • Promotions with an effective date more than one year old; or
  • SF-50s at the highest grade held with an effective date more than one year old.
  • Peace Corps Eligibility (PCE) documentation of qualifying volunteer service: Applicants claiming PCE are required to submit documentation verifying that you are eligible.In most cases, this will be your Description of Service (DOS). Please include this under the "Proof of Volunteer with PC, VISTA, ACTION etc." document place holder.
  • The following statement must be included in the final paragraph of the signed DOS: This is to certify in accordance with Section 6.0 of Peace Corps Manual Section 285 that (NAME) served satisfactorily as a Peace Corps (Response) volunteer for a full term of service under an appointment of (X) months.
  • PCRVs should also include their Verification of Service letter, which is important retirement and leave documentation.



Duties

The Supervisory Program Specialist (Assessment & Placement) performs the following major duties:


Supervisory Responsibilities:

  • Leads, supervises, and directs the Volunteer Placement Program Implementation and…

Location

Hybrid
Work must be performed in or near Washington, DC
1275 First St NE, Washington, DC 20002, USA

How to Apply

How to Apply

To apply for this position, you must complete the online questionnaire and submit the documentation specified in the "Required Documents" section of this announcement. The complete application package must be submitted by 11:59 PM (EST) on June 17, 2024 to receive consideration.

  • To begin, click "Apply Online" to create an account or log into your existing USAJOBS account.
  • Follow the prompts to select your resume and/or other supporting documents to be included with your application package.
  • You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, the assessment questionnaire, verify the required documentation is included with your application package, and submit the application. Please ensure you click the "Submit My Answers" button to submit your application.
  • It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. HR will not modify answers/documents submitted by an applicant. If more than one resume is received, only the last resume received and processed will be reviewed.
  • Your uploaded documents may take several hours to clear the virus scan process so please plan appropriately. You are encouraged to apply online. Applying online will allow you to review and track the status of your application.
  • Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center.

To verify the status of your application, log into your USAJOBS account https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.


Your experience must be fully documented in your resume. See the "Required Documents" section of this announcement for more information on what you must include in your resume. Be clear and specific when describing your experience in your resume. We will not make assumptions regarding your experience.


The Peace Corps is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.


We are committed to maintaining a diverse and inclusive culture. Our goal is to attract and develop the best and brightest from all lifestyles and backgrounds. The Peace Corps strives to create a culture of inclusion where individuals feel respected and are treated fairly in all aspects of differences. Our commitment is to make a difference in the lives of people around the world.


The Peace Corps provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the hiring process, please notify the Office of Human Resources by calling 202-692-1200 or the Office of Civil Rights and Diversity on 202-692-2139. Decisions on granting reasonable accommodation are made on a case-by-case basis.

How to Apply

To apply for this position, you must complete the online questionnaire and submit the documentation specified in the "Required Documents" section of this…

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