Special Assistant to the Managing Attorney

Job Type

Full Time




New York
New York
United States


Special Assistant to the Managing Attorney 

NYC Human Resources Administration

The Office of the General Counsel / Office of Legal Affairs (OLA) 

Civil Service Title: Administrative Staff Analyst (NM-I)

Under the direction of the Managing Attorney, with wide latitude for the exercise of independent initiative and judgment, the Special Assistant to the Managing Attorney manages the Office of Legal Affairs (OLA) and Fair Hearing Administration contract portfolio, plans and analyzes OLA’s and Fair Hearings Administration attorney and support staffing and supports OLA’s training utilization, both in house and external.

OLA has ongoing contracts with various vendors which supply goods and services including; process services for legal papers, court calendaring and filing services, transcription services, independent medical examination services, and other legal support services. OLA through its attorney staff, paralegals and support staff provides legal services to all HRA and DHS program areas and DSS administrative areas. Efficient deployment of staff and appropriate training is crucial for the delivery of litigation and counseling to all HRA and DHS program areas and DSS integrated services.

The Office of the General Counsel/Office of Legal Affairs is recruiting for one (1) Administrative Staff 

Analyst (NM), to function as a Special Assistant to the Managing Attorney in the Administrative Services

Unit, who will:

• Obtain vendor services for OLA through the City's service procurement process, while working with the Office of Contracts. Drafts and prepares necessary paperwork for bid process, administers a portfolio of purchases, acquisitions, and contract management for the Office of Legal Affairs. Monitors the quality of the vendor services provided by preparing, updating, and monitoring various reports. Prepares reports and studies regarding contract services. Meets with program and vendor staff regarding ongoing Contract related issues. Works with other professional department staff to coordinate service needs.

• Provide training support under the direction of the Managing Attorney as follows: Liaises with OLA managers and supervisors to determine the need for in-house Continuing Legal Education (CLE). Aids in the coordination, and implementation of the trial advocacy training program including scheduling, monitoring and program evaluation. Assists in the coordination of the Summer Law Intern Program by performing outreach to law school administrators and screening applicants. Provides support in the development, coordination, and implementation of all training initiatives.

• Analyze OLA/FHA operations and workload/workflow against staffing levels throughout the Office of Legal Affairs. Ensures adequate staffing levels are maintained to meet operational needs and make appropriate recommendations when needed. Coordinates short and long term staffing and recruitment efforts for OLA Staff. Advises the Managing Attorney on critical staffing problems and constraints, to ensure that the impact of any proposed actions are within contractual agreements and approved budgetary and headcount limits. Consults and collaborates with unit heads and the Human Resources Business Partner (HRBP) to resolve any discrepancies and ensure the accuracy and availability of funds for proposed personnel actions.

• Provide recommendations to Managing Attorney for efficiencies based on existing protocols.  Creates standard operating procedures, designs workflows, and performance reports for all OLA units. Collects and reviews statistical and narrative data.        

Minimum Qualification Requirements: 

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or 

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.


Preferred Skills  

1. Background in training and education to assist with facilitating the training of OLA Attorneys and the training and educational needs of the entire OLA staff.

2. In-depth knowledge of legal terms and concepts

3. Background in contracts and budgeting

4. Advanced competency in MS Excel and Adobe Professional skills

5. Excellent Interpersonal Skills; candidate must liaise with program supervisors and staff of OLA, Office of Contracts; Fair Hearing, MIS, and training providers.

 In addition to meeting the minimum Qualification Requirements: 


Residency Requirement  

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. 

Salary Range: $62,862 - $80,000 (Annual)

New York City offers an excellent and comprehensive benefits package.

For consideration, please go to http://www1.nyc.gov/jobs and search for Job ID # 339330 to apply.



Professional Level

None specified

Minimum Education Required

No requirement

How To Apply