Program Data Manager

Job Type

Full Time


Minimum: $42,060
Maximum: $55,152



Start Date


Application Deadline



917 Lakeridge Way Southwest
PO Box 43430
United States


About the Position 

The Program Data Manager (PDM) works under general supervision from the Associate Director for College Access and Support and is responsible for the College Access and Support data collection, analysis and reporting functions to ensure a high level of data integrity and quality of reporting progress and outcomes for all division programs. This position ensures that program data reporting is accurate and timely. The Program Data Manager develops data visualization tools to communicate program progress and outcomes to a variety of audiences, including the U.S. Department of Education, the Washington State Legislature, school districts and non-profit partners. The PDM works in collaboration with other agency divisions, including the IT, research, policy, and external affairs teams.



Essential Functions:

Program Data Review and Support 

  • Work collaboratively with IT and research to review data from outside sources for accuracy (i.e. WSAC portal, OSPI and other partner data).
  • Work with IT, OSPI, districts and other entities to resolve data issues as they arise; troubleshoot potential problems in access and delivery.
  • Participate in OSPI/WSAC Data Collaboration Committee.
  • Participate in WSAC College Bound Data Integrity Committee. 

Program Data Collection and Reporting 

  • In collaboration with CAS program staff, IT, and research divisions, coordinate, review and summarize data for annual program reports.
  • Develop, distribute, collect, and analyze annual GEAR UP student and family surveys.
  • Coordinate the development and delivery of program outcome reports, on a scheduled and ad hoc basis, for school administrators, staff, and partners.
  • Collaborate with research and external affairs team on data visualization opportunities and recommend new opportunities for displaying program data.

 Program Portal Oversight 

  • In collaboration with the research division, provide oversight and management of program data sharing agreements.
  • Manage portal user account processes, including enforcement of data sharing agreement limitations.
  • Provide support for K-12 staff and other portal users on the use and interpretation of available data.

Work Activities:

  • Provide oversight and management of program data sharing agreements and user. account processes, including enforcement of data sharing agreement limitations.
  • Participate on OSPI/WSAC Data Collaboration Committee.
  • Review IT SQL queries for accuracy to ensure data reports are accurate.
  • Create data visualization tools and resources for broad audiences and media.
  • Work with IT to resolve data issues as they arise; troubleshoot potential problems in access and delivery.
  • Provide support for K-12 staff and other portal users on the use and interpretation of available data.
  • Respond to data requests and create/modify data queries to provide accurate and timely reports.
  • Develop data reports, on a scheduled and ad hoc basis, for school administrators, staff, and partners.
  • Use secure portal tools to match CBS applications with FAFSA/WASFA records.
  • Resolve data discrepancies such as incorrect SSNs, OSPI reported data in MS Toolbox.


Required Education, Experience:

  • Bachelor's degree in statistics, mathematics, computer science, social sciences, education, or related fields.
  • Minimum 2 years of data administration experience, including:
  • Experience querying data from multiple sources, working with large datasets, and joining data appropriately to produce datasets and summary tables.
  • Knowledge of data collection and management techniques.
  • Experience querying data, reviewing data quality, and conducting analysis.

Required Competencies:

  • Knowledge and experience accessing data from common education data resources (Office of Superintendent of Public Instruction, Education Research and Data Center, National College Access Network, U.S. Department of Education, National Student Clearinghouse, etc.)
  • Experience collecting, analyzing, reporting, and summarizing educational outcome data.
  • Basic level of understanding of SQL and able to read and interpret queries.
  • Detailed oriented with experience interpreting and analyzing complex data systems and relationships.
  • Technical writing and visualization skills, including data visualization skills for various audiences.
  • Demonstrated ability to work independently, prioritize tasks and manage multiple assignments to ensure timely completion.
  • Ability to work effectively with diverse audiences with multiple and competing priorities.
  • Excellent written and oral communication skills.
  • Ability to effectively communicate with people from diverse backgrounds and experiences.
  • Ability to remain flexible in an environment of changing procedures, policies, and priorities.
  • Proficient skills in Microsoft Office products including: Word, Excel, PowerPoint, and Outlook.


Preferred Education, Experience

  • Minimum 3 years' experience data management experience.
  • Minimum 2 years' experience with SQL queries.
  • Experience conducting qualitative and quantitative data analysis and reporting in an educational setting.
  • Experience using Statistical Analysis Software, Tableau, and other data analysis and visualization tools. 
  • Experience working in a federally funded program or with underrepresented/first generation students and their families.
  • Experience working with schools, community-based organizations, and postsecondary institutions.


WSAC offers a comprehensive state benefits package, including retirement, medical, and supplemental insurance options. Annual leave and sick leave benefits apply.

Level of Language Proficiency

English proficiency. An second language is desired but not required.

Professional Level


Minimum Education Required

4-year degree

How To Apply

Application Procedures

To apply for this position you MUST find this job posting and complete your profile at Attach the following to your profile before completing the online application:

  1. Letter of Application. A letter of application that addresses how you meet the required education and experience described in this announcement. Applications with generic cover letters will be considered nonresponsive and may eliminate the application from further consideration.
  2. Resume. A chronological resume including your education and professional experience.
  3. References. A list of names, titles and current telephone numbers of three (3) employment references.
  4. Supplemental questions.
  5. Authorization to Release information form. *This form can be found on our website at:


Please Note: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.



For questions about this recruitment contact Alisha Rollins at or you may call 360-753-7857.

The Washington Student Achievement Council is an equal opportunity/ affirmative action employer and is strongly committed to enhancing the diversity of its workforce. We will provide assistance in the recruitment, application and selection process to applicants with disabilities who request such assistance. Please call (360)753-7802 as early as possible regarding any assistance you may require.