Federal Grants Manager

The Community Development Department (CDD) is the planning agency for the City of Cambridge. Encompassing the Housing, Economic Development, Community Planning, Zoning and Development, and Environmental and Transportation Planning divisions, CDD’s mission is to foster a livable, sustainable, and equitable community. CDD engages and collaborates with community partners, other government agencies, and residents to make Cambridge a desirable place to live, work, learn, play, and innovate.

Under the direction of the Deputy Director for Community Development, the Federal Grants Manager is responsible for managing the City’s Community Development Block Grant (CDBG), HOME, Emergency Shelter Grant (ESG) and Housing Opportunities for Persons with Aids (HOPWA) grant programs. As an entitlement city, Cambridge receives an average of $2.6 million in CDBG funds annually.

• Ensure compliance with all federal requirements of the CDBG, HOME, ESG and HOPWA programs;
• Ensure compliance with 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
• Acts as a liaison to federal and state funding agencies, as well as relevant national associations; Supervises staff responsible for records management, reporting/monitoring and grant writing;
• Provide effective staff management as well as work well individually; demonstrated ability to lead, encourage ideas and develop leadership in others;
• Work closely with Community Development Department and Department of Human Services Program staff to fund HUD-eligible activities;
• Provide grant budget input to annual City Budget and Grant appropriation information; work with auditing to provide annual budget information;
• Review grant funded contracts; review and approve invoices submitted for payment;
• Enter cash drawn down requests to HUD’s IDIS reporting system; enter activity program accomplishments in IDIS;
• Reconcile the cash drawn down requests to the PeopleSoft expenditure activity;
• Review Quarterly Financial Packages received from the Department’s grant subrecipients to ensure all Financial and Program requirements are being met;
• Monitor Revolving Loan funds to ensure that the principal and interest loan repayments are being properly administered by the subrecipients and in compliance with the annual contract.
• Monitor subrecipients for program compliance;
• Perform quarterly payroll reconciliation for grant-funded department employees;
• Prepare quarterly Federal Cash Transaction reports; annual FSRS (Federal Subaward Reporting System) reports, and annual Section 3 reporting.
• Support the preparation of grant proposals/applications to federal, state and private agencies; provide financial assistance and data in the preparation of the HUD annual CAPERS Report
• Work closely with the City Auditing Department and the outside Auditing Firm for annual program audits;
• Establish and maintain close working relationships with senior management, division heads and fiscal staff.            

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

MINIMUM REQUIREMENTS:

• Bachelor’s degree in accounting, business administration or related field with seven years professional experience, or master’s degree in a relevant field with five years related professional experience.
• Demonstrated knowledge of federal regulations regarding block grant implementation and fiscal oversight. Experience overseeing grant program(s) and supervising staff in this area.
• Excellent report preparation and grant writing skills, community participation experience, and ability to work with a variety of interest groups.
• Strong management, presentation, computer, writing and analytical skills.
• Good judgment dealing with a diverse range of City employees, elected and appointed officials, and members of the public

PREFERRED

• Knowledge of Cambridge
• Commitment to working in a community that values diversity and the ability to work with diverse parties with different interests
• Value equity & inclusion while planning and administering grant funding

RATE:  $94,288 – $111,225 plus excellent benefits.

APPLICATION PROCEDURE: Submit both your resume and letter of interest via email to: employment@cambridgema.gov or to Personnel Department, Room 309, City Hall, 795 Massachusetts Avenue, Cambridge MA 02139. Fax 617-349-4312. Resume and letter of interest requested by 01/18/21, position will remain open until filled.

THE CITY OF CAMBRIDGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. WOMEN, MINORITIES, VETERANS, MEMBERS OF THE LGBTQ+ COMMUNITY, AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY. CITY OF CAMBRIDGE RESIDENTS ARE ESPECIALLY ENCOURAGED TO APPLY.