1824 Principal Administrative Analyst

Job Type

Full Time

Salary

Minimum: $109,148
Maximum: $132,678

Published

11/05/2018

Application Deadline

11/14/2018

Address

525 Golden Gate Avenue
San Francisco
California
94102
United States

Description


CITY & COUNTY OF SAN FRANCISCO


1824 Principal Administrative Analyst 

Salary: $109,148.00 - $132,678.00/year

Deadline: 11/14/2018


Full job description and to apply, visit: https://jobapscloud.com/SF/sup/BulPreview.asp?R1=TEX&R2=1824&R3=087162



POSITION DESCRIPTION

The 1824 Strategic Planning, Sustainability and Budget Analyst will serve under supervision of the Deputy Assistant General Manager, External Affairs. This position will ensure the bureau has a strong operational and strategic foundation for future growth, and it will manage several high-profile strategic initiatives that touch upon all aspects of the SFPUC’s operations. The position will directly oversee all essential administrative functions of the External Affairs Bureau and work closely with leaders and managers from the Communications, Community Benefits , and Policy and Government divisions.


This position will be the primary lead of critical, agency-wide planning efforts including the five-year strategic planning process and implementation (https://sfwater.org/Modules/ShowDocument.aspx?documentid=10846), - as well as assessment and overhaul of the agency’s sustainability plan (https://sfwater.org/index.aspx?page=166). This work entails management of an intra- agency steering committee and additional resources charged with setting objectives, work plans and performance measures associated with the respective planning efforts. In addition, this position will play an essential lead role in managing the budget, contracting and grant oversight processes of the External Affairs bureau. Oversight of administration functions include ensuring that bureau’s hiring plan is current and that all managers are executing hiring strategy. This position will manage at least one other analyst on performance evaluation and strategic planning.


Duties for the Senior Administrative Analyst include but are not limited to:

Strategic Plan and Sustainability

• Manage workplan and coordination of strategic planning steering committee and external support consultants

• Lead briefings to Executive Leadership on status and progress on goals and objectives

• Lead development and operationalization of performance measures and measurement tracking system and reporting platform for executive leadership

• Develop and oversee workplan for Year 2 to Year 5 implementation of strategic plan objectives and internal communications

• Oversee assessment and future organizational role of SFPUC’s sustainability report with support of external consultants

 • Overseehigh-qualityproductionandexternalreportingofagencyperformancemetrics and data utilizing Salesforce and Power BI

• In partnership with the Communications team, develop a consistent communications strategy for agency planning functions


Budget, Finance & Operations

• Manage annual and biannual budget development for External Affairs bureau in consultation with External Affairs division managers

• Track, manage and monitor ongoing spending rates for External Affairs bureau and forecast expected financial needs

• Oversee development of consistent practices and management of bureau’s contracts and grants

• Lead training of respective contract managers and perform regular spending checks

• Coordinate with SFPUC Finance and Human Resource departments as well as other agencies on budgeting and finance process

• Provide regular updates to External Affairs management on budget status and forecast and advise on any changes needed

• Manage External Affairs hiring plan and organizational chart and coordinate with managers on hiring strategy

• Support the Deputy AGM to ensure consistency in the hiring processes for all External Affairs positions documenting and ensuring that managers have support in assessing staffing needs

• Support the Deputy AGM to develop consistent strategies for training and assessing staff growth and performance

• Support the Deputy AGM to develop policies and procedures for prioritizing training, travel, sponsorships, and memberships across External Affairs

• Support special projects and efforts to develop operational efficiencies for the External Affairs bureau.


MINIMUM QUALIFICATIONS

These minimum qualifications are to be used as a guide for establishing the education, training, experience, special skills and/or license which may be required for employment in the class. Although these minimum qualifications are typical of the class, additional minimum qualifications and special conditions may apply to a particular position and will be stated on the job announcement.


If you are interested in a job like this, we are looking for people that have the following:

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university, and five (5) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B, and four (4) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university, and six (6) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possessionofabaccalaureatedegreefromanaccreditedcollegeoruniversitywith major college coursework as described in Note B, and five (5) years full-time- equivalent experience performing professional-level analytical work as described in Note A;

 SUBSTITUTION: Applicants may substitute up to two (2) years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.


Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1824, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1823 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1824.

The above minimum qualifications reflect special conditions associated with the position to be filled. They may differ from the standard minimum qualifications associated with this classification.


Desirable Qualifications

• Certified Salesforce System Administrator

• Experience managing large-scale, complex metrics and data

• Familiarity with principles of budgeting and accounting systems used by the SFPUC

and other City and County of San Francisco (CCSF) departments


Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Verification of Experience and/or Education

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.


Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.


If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at

http://sfdhr.org/index.aspx?page=456.


Verification of required work experience typically must be on the employer’s letterhead, and must include the applicant’s name, job title, description of job duties, dates of employment, hours per week, and signature of the employer, supervisor, or appropriate representative.


Employees of the City and County of San Francisco may submit performance evaluations showing duties performed to verify qualifying City experience. City employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee's class will be allowed only if recorded in accordance with the provisions of


Civil Service Commission Rules. CCSF employees will not receive credit for experience obtained outside of their classification unless recorded in accordance with the provisions of the Civil Service Rule 110.9.1/111A.11.2.


Experience claimed in self-employment will only be accepted if supported by documents verifying income, earnings, business license and experience comparable to minimum qualifications above. Copies of income tax papers or other documents listing occupation and total earnings must be submitted.


Verification of required valid licensure/certification typically must be a photocopy of the license/certificate including the name of the issuing agency as well as the name of the license/certificate holder, license/certificate number, and expiration date.

Professional Level

Professional

Minimum Education Required

Master's degree


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