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COMMUNICATIONS SPECIALIST/INFORMATION OFFICER I

Posted by
CaliforniaVolunteers
|
Sacramento, CA

CaliforniaVolunteers


New
|
Published 19 days ago

Salary is commensurate based on experience

Location Flexible, Remote Possible!

About California Volunteers:

California Volunteers, Office of the Governor is the state office tasked with engaging Californians in service, volunteering and civic action to tackle our state’s most pressing challenges while lifting up all communities.

From the California Climate Action Corps, the country’s first statewide climate corps program, to the #CaliforniansForAll service initiative launched in response to COVID-19 to establish a volunteer corps to support the state’s response to emergencies and disasters, California Volunteers plays an integral role in tackling the state’s problems.

Led by the state’s Chief Service Officer, Josh Fryday, California Volunteers is supported by a bipartisan 25-member Commission and a team of experts driven by a mission to empower and mobilize all Californians to volunteer and serve in their communities.

Position Description:

Under the direction of Communications Director, the Communications Specialist/Information Officer I assists in replying to media inquiries and will effectively and collaboratively interact with all levels of internal and external stakeholders, while simultaneously managing multiple projects/assignments. The Communications Specialist will assist in the statewide communication efforts for California Volunteers, Office of the Governor (Department). The Communications Specialist performs duties that require independence of judgment, action, confidentiality, coordination and interaction with department managers and Administration communication offices. The Communications Specialist works with the media, at times handling controversial and sensitive issues. 

Duties include, but are not limited to:

A. Specific Activities: Essential (E) / Marginal (M) Functions

40% (E) Writing

Conducts research, writes, edits, and disseminates news releases/statements/advisories, op-eds, fact sheets, newsletters, articles, and other material for distribution to the media and the public. Prepare, review, edit, and finalize strategic print, broadcast, and online communications materials, articles, and collateral to showcase Department projects and programs, including social media, blog posts, and media pitches. Ensures information is presented accurately, logically, clearly, in correct syntax and conforms to the California Volunteers, Office of the Governor Style Guide and Web Accessibility Standards. Develops briefing materials, talking points, speeches and other remarks for agency officials representing California Volunteers, Office of the Governor before the news media and other groups. Ability to create newsletters and emails.

25% (E) Media Relations

Answers inquiries from the public, media and other stakeholders. Screens, researches and formulates responses to media issues and inquiries in a timely manner. Conducts fact-finding interviews with managers and staff in order to advise executive management on media issues. Manages and directs complex and sensitive requests from the media and serves as spokesperson. Performs robust daily media monitoring and reporting. Maintains thorough media lists and distributes press materials, as needed. Monitors broadcast and print media, maintains files of news clips and other background information. Completes daily media activity report.

25% (E) Video Production

Assumes primary responsibility for developing, capturing, and editing digital audio and video recordings, utilizing a variety of digital hardware and software. Activities include development, scriptwriting, storyboarding, set creation, lighting, microphone placement, sound level checks, live video and audio capture, and post production image manipulation, enhancement, editing, creation of motion graphics, and filetype conversions.

10% (E) Multimedia

Conducts ongoing research and maintains awareness of emerging video, multimedia, and web development methodologies and best practices, evolving industry trends and standards. Evaluates their feasibility as part of future strategies.

B. Supervision Received

The Communications Specialist reports directly to and receives the majority of assignments from the Communications Director; however, direction and assignments may also come from the Communications Manager, Chief Service Officer or Chief Deputy Director.

 C. Supervision Exercised

None

E. Personal Contacts

The incumbent works with executive staff members as well as the Chief Service Officer and Chief Deputy Director on projects and issues that are often highly sensitive. Regular contact with leadership team is also necessary. Incumbent may work with Agency and Governor’s Office representatives on issues, which are often confidential and sensitive. Incumbent will also work with external stakeholders including representatives from the news media. Issues will often be highly sensitive.

F. Actions and Consequences

The consequences of error in this position can lead to actions by legislators, the public and the media that could be based on misleading or incorrect information. These actions could affect critical operations of the department and the department’s management. Errors can also result in misperceptions of the department’s plans and goals, and give members of the affected community incorrect information upon which they base their actions and decisions. These consequences can be significant.

G. Functional Requirements

The incumbent will usually work normal hours in an office setting, although work during evening hours and weekends may be required on occasion. Occasional in-state travel may be required. Understanding of basic computer programs is needed. A basic understanding of social media tools is required.

H. Other Information

Excellent, written, oral and interpersonal communications skills are essential, as is an understanding of the Department’s affirmative action, sexual harassment and other employee rights policies. The incumbent must have strong supervisory and leadership skills, and a demonstrated ability to effectively work in a team environment.

 Desirable Qualifications:

·        Excellent writing, speaking and editing skills.

·        Ability to record and edit video.

·        Ability to evaluate the effectiveness of outreach efforts, using electronic and other feedback tools.

·        Ability to work with all levels of staff and management, and with external stakeholders to identify communication needs, appropriate communication tools, and obtain feedback.

·        Ability to work under pressure and with tight time frames.

·        Strong understanding of media relations, including an understanding of providing timely and accurate information that clearly outlines a position, initiative or event.

·        Ability to meet critical deadlines and shifting priorities.

·        Experience working on Microsoft desktop applications

·        Experience using electronic communications to effectively convey information

·        Ability to assist in promoting, optimizing, and supporting service and volunteerism in California

·        Ability to assist in mass media communication, public outreach activities, and various campaigns at one time

·        Ability to work with a team, assisting to develop marketing campaigns and strategies for promoting California Volunteers, #CaliforniansForAll throughout California

·        Ability to work occasional evenings and weekends, if needed

·        Ability to create professional newsletter, flyers, podcast and social media post templates for content distribution

·        Ability to plan, organize, prioritize and perform multiple tasks to perform job functions in an efficient manner

·        Ability to work independently with moderate supervision

·        Ability proficiency in the use of business software applications e.g. MS Word, Excel, Outlook, and PowerPoint.

·        Ability maintaining ability to assist in planning and directing a comprehensive and statewide public information effort.

·        Ability to edit/proof read the writing of others.

·        Ability excellent writing, speaking and editing skills.

·        Ability to evaluate the effectiveness of outreach efforts, using electronic and other feedback tools.

·        Ability to work with all levels of staff and management, and with external stakeholders to identify communication needs, appropriate communication tools, and obtain feedback.

·        Ability to work under pressure and with tight time frames.

·        Ability to pivot from one assignment to another.

·        Ability to assist in planning media and external events

 Location:

This position's location is not limited to Sacramento, California. California Volunteers' office is located in Sacramento. However, California Volunteers will accommodate applicants who wish to work remotely temporarily as a result of COVID-19, or permanently. Therefore, California Volunteers will consider applicants throughout the state who are interested in this position.

Location Flexible, Remote Possible!

About California Volunteers:

California Volunteers, Office of the Governor is the state office tasked with engaging Californians in service, volunteering and civic action to tackle our state’s most…

Details at a glance

  • Remote Possible
  • Full Time Schedule
  • 4-Year Degree Required
  • Professional

Benefits

Visit https://www.calhr.ca.gov/employees/Pages/main.aspx for more detailed information.

Visit https://www.calhr.ca.gov/employees/Pages/main.aspx for more detailed information.

Location

Sacramento, CA

How to Apply

Candidates with the most desirable qualifications will be invited to interview. Interviews will be held virtually. This position serves at the pleasure of the Governor and is an “Exempt” position, therefore appointment to this position and the final salary are subject to executive approval.

How to Apply: Please send a cover letter referencing the “Job Title” applying for, along with resume, by clicking “Send Email”. It will automatically be routed to Joanna Sledge, OPR Personnel Officer.

Candidates with the most desirable qualifications will be invited to interview. Interviews will be held virtually. This position serves at the pleasure of the Governor and is an…

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