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Staff Assistant

Seeking an energetic, curious, flexible, and collaborative team player to support our District Offices in Newton and Attleboro in the MA-04. This entry-level position is based in the Newton office. 

The Staff Assistant acts as the representative for the Congressman at all times, including answering phones and written correspondence, meeting with constituents and organizations, and serving as a liaison with federal, district, and local agencies.

The successful candidate will be a self-starter, hardworking, highly dependable, and organized.  The candidate should also possess strong oral and written communication skills and the ability to manage multiple tasks while working well under pressure.  Please know that you don’t have to know everything in this detailed job description in order to apply—what is most important is to be enthusiastic and willing to learn new things.

DUTIES:

The Staff Assistant assists the District Director with the administrative duties of running the District Office, including interfacing with constituents on the phone and in person, overseeing the district intern program, ordering supplies, processing mail and submitting the franked mail report, and assisting in various other administrative activities.

The Staff Assistant also assists the DC Scheduler and the District Director in maintaining the Congressman's official district schedule.  This includes reviewing the Congressman’s mail and invitations in consultation with the DC Scheduler, preparing detailed itineraries for the Congressman, including important numbers, locations, and contact names.  The Staff Assistant also ensures that the Congressman is provided with briefing materials from the appropriate legislative and/or district staff. 

The Staff Assistant also has some district casework and field duties.  This includes monitoring and updating the Congressman and District Director on district and local issues and representing the Congressman at local events and meetings.  The Staff Assistant also assists the district team by creating reports to track casework handled by the office.

The Office of Congressman Jake Auchincloss is an equal opportunity employer. Women, people of color, LGBTQ+ individuals, people with disabilities, and members of other underrepresented communities are strongly encouraged to apply.  Second language is a plus.  

QUALIFICATIONS:

  • Strong oral and written communication skills;
  • Strong telephone skills;
  • Ability to exercise discretion and independent judgment with respect to prioritization of work flow and fulfillment of responsibilities in a dynamic and fluid work environment;
  • Thoroughness and careful attention to detail and strong organizational skills;
  • Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner on the telephone, in person, and in the field;
  • Ability to work cooperatively and courteously with others;
  • Ability to keep perspective and calm under pressure;
  • Knowledge of office computer applications including word processing, spreadsheets, and email/scheduling systems;
  • Knowledge or willingness to learn legislative process and House organization and procedures and workings of local, state and federal agencies and departments;
  • Knowledge of issues and events in the district in which the Congressman is involved.

WORK CONDITIONS:

Work is mainly performed in an office environment.  Noise levels are usually moderate.

The Newton district office is accessible on public transit, though access to a car will enable greater opportunities for occasional out-of-office assignments with the Congressman and/or staff. 

Work requires a flexible schedule including some evenings and weekends; however, this office values work/life balance and accommodations will be made to ensure time for rest, recharging, and self-care.

Seeking an energetic, curious, flexible, and collaborative team player to support our District Offices in Newton and Attleboro in the MA-04. This entry-level position is based in the Newton office. 

The Staff Assistant acts as the…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    June 1, 2021
  • Application Deadline
    May 10, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Entry level

Location

Temporarily Remote
Work must be performed in or near Newton, MA
Associated Location
Newton, MA, USA

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