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Executive Assistant to EVP, Chief of Staff

Posted by
Empire State Development | New York, NY
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Empire State Development


New
|
Published 13 days ago

$53,000 - $56,000

BASIC FUNCTION:

Provide executive level administrative duties for the Executive Vice President/Chief of Staff.

 WORK PERFORMED:

  • Maintain calendar, travel itineraries and daily schedule. Handle complex travel planning and can address changes in scheduling calmly and efficiently. 

·        Manage all scheduling: confirm meetings, conference calls, reserve meeting rooms, resolve scheduling conflicts, monitor schedule changes, provide meeting reminders and updates, ensure all necessary materials are prepared and available prior to meeting.

  • Screen and prioritize telephone calls, incoming mail, and other correspondence, including those of a sensitive or confidential nature.

·        Partner closely and effectively with the EVP/COS to keep him well informed of upcoming commitments and responsibilities, following up often and appropriately as necessary.

·        Handle expense reports, payment authorization forms, business meal authorization expense reports, pre-travel requests, mileage forms, tax exemption forms, petty cash, and purchase requests.

·        Execute document preparation, spreadsheets, coordination and production. Prepare PowerPoint presentation materials as needed.

·        Serve as the liaison with other departments in the resolution of day to day administrative and operational activities.

  • Maintain Board meeting books. Ensure materials are complete, in order and available in advance of each Corporation and Subsidiary Board meeting. Ensure Board Material Review meetings are set up as appropriate
  • Maintain confidential files.
  • Work on special projects as assigned by EVP/COS

Minimum Requirements

Education level required: Associate Degree in Business Administration or related field. Extensive direct experience can substitute for degree requirement.

Experience required: 5+ years’ of experience supporting executive level leadership within a dynamic environment.

Exceptional interpersonal skills, with ability to interact with senior management, board members and ESD staff.

Experience creating reports and presentations for leadership meetings. Excellent calendar management and expertise with online meeting software (Zoom,Webex); effective communicator who demonstrates a professional demeanor at all times. Confident and flexible with strong ability to manage competing priorities. Must be proactive, dedicated and have solid MS Office Suite background with PowerPoint proficiency. Exceptional verbal and written communication skills. 

BASIC FUNCTION:

Provide executive level administrative duties for the Executive Vice President/Chief of Staff.

 WORK PERFORMED:

  • Maintain calendar, travel itineraries and daily schedule. Handle complex travel planning and can address…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 2-Year Degree Required

Benefits

Comprehensive benefits package

Comprehensive benefits package

How to Apply

Location

633 Third Avenue, New York, NY 10017

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