Forms Administrative Assistant, Access to Justice Division

Job Type

Full Time

Salary

Minimum: $32,086
Maximum: $32,086

Published

11/09/2018

Start Date

01/01/2019

Application Deadline

11/26/2018

Address

222 North LaSalle Drive
Chicago
Illinois
60601
United States

Description

This position is responsible for coordinating office support activities and providing administrative assistance to the Senior Program Manager, Forms and the Access to Justice Division of the Administrative Office of the Illinois Courts (AOIC). The Access to Justice Division's objective is to improve access to the civil justice system for all court users, particularly to those who are low-income and vulnerable, through creating standardized statewide court forms, improving language access and interpreter services, and developing training materials and educational programs for judges and court personnel, among other priorities. Persons in this position perform a variety of duties.


ESSENTIAL FUNCTIONS:

  • Format documents using Microsoft Word Tables.
  • Proofread documents for typos, grammar errors, and inconsistent formatting.
  • Maintain, update, and organize statewide forms databases.
  • Monitor a public-facing email account and prepare responses to members of the public, forward email to the appropriate personnel, and organize messages in a database.
  • Schedule, prep, and run conference calls.
  • Conduct research at direction of Access to Justice Division staff.
  • Provide routine information to callers, visitors, and staff and refer other questions to appropriate personnel in federal, state, or local governmental offices.
  • Coordinate office support activities and performs administrative assistance duties.
  • Greet and direct visitors in a pleasant and courteous manner. 
  • Receive incoming calls, take messages, and transfer callers to proper personnel.
  • Maintains record, reports, and files.
  • Open, date, and sort incoming mail.
  • Prepare correspondence.
  • Perform other duties as assigned.

Benefits

An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time.

Professional Level

Entry level

Minimum Education Required

4-year degree

How To Apply

Interested individuals should submit via email - a letter of interest, resume, and completed Judicial Branch Employment Application to: courtemployment@IllinoisCourts.gov. For more information visit: http://www.illinoiscourts.gov/Employment/AOIC/2018/FormsAA.asp


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