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Senior Administrative Analyst (1823)

Posted by
San Francisco Public Utilities Commission (SFPUC) | San Francisco, CA
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San Francisco Public Utilities Commission (SFPUC)


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Published 7 days ago

January 23, 2020
$98,098 - $119,210

CITY & COUNTY OF SAN FRANCISCO


Senior Administrative Analyst (1823)

Salary: $98,098.00 - $119,210.00/year

Deadline: 1/23/2020


Full job description and to apply, visit: https://www.jobapscloud.com/SF/sup/BulPreview.asp?R1=tex&R2=1823&R3=102433


JOB DESCRIPTION

The SFPUC’s External Affairs department is seeking a Public Records Analyst to join our dynamic team. The incumbent will be responsible for overseeing, coordinating, analyzing, processing, evaluating, and responding to public records requests for the SFPUC, including implementing Next Request software for enhanced public records management and transparency. The incumbent must be detail oriented and have the ability to manage voluminous request with rigor, professionalism and timeliness. The incumbent will frequently deal with complex, confidential, and sensitive information and must be able to do so with tact and discretion.


The Public Records Analyst will be responsible for tracking and responding to all public records requests, in compliance with California Public Records Act and the San Francisco Sunshine Ordinance. They will communicate with requestors for clarification when needed and collaborate with necessary parties to coordinate a timely and appropriate response. Prior to release, the Analyst will liaise with the City Attorney’s office, as appropriate, to determine whether any exemptions are necessary, redact records, and prepare appropriate redaction and exemption logs. The Public Records Analyst will also be the main point of contact for the Sunshine Ordinance Task Force and will serve as the SFPUC representative at any scheduled Sunshine Ordinance Task Force and Committee proceedings. This position contributes to the development and implementation of records related policies and transparency best practices.


Essential functions:

1. Works cooperatively and respectfully with the public and staff. Communicates with requestors to ensure complete and timely assistance on public records requests. Clarifies and prioritizes elements of the requests, estimates reasonable timeframes for responses, and memorializes communications in writing.

2. Maintains and implements requests and responses on the Next Request software system for information-tracking.

3. Conducts analysis to determine if collected records are exempt from production and redacts exempt information before releasing records.

4. Liaise with the Office of the City Attorney on complex records requests.

5. Prepares appropriate redaction and exemption logs.

6. Coordinates with the City Attorney on an as-needed basis.

7. Analyzes large volumes of complex information under strict legal deadlines.

8. Conducts preliminary research on the location of responsive records and collaborate with department staff on production of responsive records.

9. Works with technical staff to access records in electronic file formats.

10. Handles multiple and competing deadlines and priorities, organizes and manages workload, and make decisions necessary to respond to information requests in an expeditious manner.

11. Serves as the SFPUC representative and main point of contact for the Sunshine Ordinance Task Force proceedings and its sub-committees.

12. Submits SFPUC input in a timely manner in response to any complaints filed for review by the Task Force and its sub-committees.

13. Attends all Sunshine Ordinance Task Force and Committee hearings on behalf of the SPFUC, when required.

14. Promotes a culture of data and transparency excellence within the Agency.

15. Performs other related duties as assigned.


MINIMUM QUALIFICATIONS

If you are interested in a job like this, we are looking for people that have the following:


1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A


SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.


Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.


B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.


Desired Qualifications

· Bachelor’s Degree in information management, paralegal, library sciences or a related field.

· Three years of verifiable professional experience related to paralegal, records management and/or information management.

· Proficiency in Next Request, MS Office (Word, Excel, PowerPoint, Outlook, SharePoint) and the Google suite.

· Ability to develop and deliver training to department staff on public records compliance and records retention.

· Ability to conduct research, formulate recommendations for and implement adopted policies and procedures, related to the retention and destruction of records.

· Excellent communications skills, both oral and written, and an ability to interact respectfully with diverse individuals.

· Excellent organizational and administrative skills, and a demonstrated ability to balance competing priorities, accomplish objectives, and meet deadlines.

· Ability to maintain strict confidentiality and exercise discretion and sound decision making when handling sensitive documents.

· Strong interpersonal skills, and an ability to collaborate and build partnerships with other offices in support of shared objectives.

· Experience with Next Request or other document review platforms preferred.


Note: May require attendance at Sunshine Ordinance Task Force proceedings, which are held during weekday evening hours in the City of San Francisco

CITY & COUNTY OF SAN FRANCISCO


Senior Administrative Analyst (1823)

Salary: $98,098.00 - $119,210.00/year

Deadline: 1/23/2020


Full job description and to apply, visit: https://www.jobapscloud.com/SF/sup/BulPreview.asp?R1=tex&R2=1823&R3…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • Master's Degree Required
  • Professional

Location

San Francisco, CA

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