Program Coordinator for ELL Program

Job Type

Part Time


Details: Hourly



Start Date



United States


We are seeking a Program Coordinator for an Adult Literacy Grant Program. The Coordinator will plan and coordinate the day-to-day fiscal, administrative, and operational activities of the Grant Program. Duties typically include grant administration, budget management and control, program implementation and administration, internal and external operational/administrative liaison, program marketing, and reporting.

The position requires the incumbent to have flexible scheduling availability including daytime, evening and Saturday hours as needed up to 15 hours per week; sample schedule includes Mon/Wed mornings, Tues/Thurs evenings and possibly some hours Friday and/or Saturdays depending on class schedules.

Duties and Responsibilities

·        Provides administrative support in the development, implementation, and marketing of the Grant Program.

·        Serves as liaison between learners, instructors, library staff, other departments, and/or external constituencies (funding authority and partners) on day-to-day programmatic, operational, and administrative issues; facilitates schedules, communication and problem resolution.

·        Coordinates schedules for instructors and/or library staff engaged in implementation and administration of program objectives.

·        Monitors and administers expenses; may develop or participate in the development of future funding proposals for the program.

·        Writes, edits, and coordinates procurement and distribution of course and promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program.

·        Collects and analyzes data; prepares scheduled and special reports; maintains program/project records and statistical information.

·        Performs clerical and administrative support tasks, including creation, typing, and editing of program correspondence, purchasing documents, reports, program handbooks, and other publications.

·        May perform specialized activities of a programmatic nature in direct support of the accomplishment of program objectives and protocol.

·        Travel: Will be required to attend meetings with partners in the state.

·        Performs miscellaneous job-related duties as assigned.

Knowledge, Skills and Abilities Required:

·        Proven ability to make administrative/procedural decisions and judgments.

·        Proven ability to coordinate and organize meetings and/or special events.

·        Clerical, word processing, and/or office skills.

·        Skill in the use of personal computers and related software applications.

·        Skill in organizing resources and establishing priorities.

·        Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

·        Records maintenance skills.

·        Ability to interact with students, instructors and/or staff in a team environment.

·        Knowledge of budgeting.

·        Knowledge of communication principles: media, and marketing techniques.

·        Ability to gather and analyze statistical data and generate reports.

·        Advanced writing and editorial skills.

Conditions of Employment: This is a grant-funded position and is categorized as temporary, part-time hourly position under Civil Service and library guidelines. Grant year begins Oct. 1, 2018 and runs through September 30, 2019 with possible extension if continued funding is granted.

Level of Language Proficiency

  • Must speak, read, write and understand English fluently.
  • Must have previous experience administering a public educational program, a grant-funded program or similar ELL program.
  • Bi-lingual preferred.

Professional Level


Minimum Education Required

4-year degree

How To Apply

To apply please email a cover letter, resume and three references to:

Karen O'Malley

Only email applications will be accepted. No calls or in-person visits will be accommodated. Only candidates who are invited for an interview will be contacted. Thank you.