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Department Manager, EPCE (Project Management Specialist II) (00017181)

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Published 19 days ago

MISSION: The Texas Education Agency (TEA) will improve outcomes for all public-school students in the state by providing leadership, guidance, and support to school systems.

POSITION OVERVIEW: The TEA Educator Preparation, Certification, and Enforcement department (EPCE) provides strategic and administrative support for the State Board for Educator Certification (SBEC), including oversight and coordination of all educator preparation, testing, certification, investigations, and enforcement policies and activities for the State of Texas. The EPCE Department Manager is responsible for managing the cross-department operations and activities of EPCE’s business function, including project coordination across divisions, executive-level administrative support, external stakeholder cultivation and engagement, and overseeing EPCE related communications within the agency. The position is responsible for managing the department budget and finance processes and coordinating the department's Human Resources processes. The position reports to the Associate Commissioner of the EPCE department. 

Please note that a resume and tailored cover letter are required attachments for applying to this position. Incomplete applications will not be considered. 

Additionally, please be sure to respond to the short answer prompts found in the supplemental questions. These responses should be added in a separate Word or PDF document in the attachments section of the application. 

Applicants who are strongly being considered for employment must submit to a national criminal history background check.

Flexible work location within the state of Texas may be considered for qualified candidates.

ESSENTIAL FUNCTIONS:

  • Project Coordination: Create and manage execution of cross-division project plans including schedules, performance metrics, and deliverables. Monitor and report project progress to determine trends, variances and adjust project scope and timelines as needed to ensure success. Schedule and facilitate cross functional work time, including creation of agendas, objectives, pre-work, key deliverables, and outcomes.
  • Executive Administrative Support: Coordinate Associate Commissioner’s calendar, communications, and performance management processes. Ensure the Associate Commissioner is well prepared for meetings and other internal and external activities in collaboration with other EPCE staff. Support EPCE department’s recruitment, selection, hiring and onboarding process in collaboration with division directors and TEA HR department. 
  • Stakeholder Engagement:  Receive, coordinate, and manage all aspects of requests for external meetings, presentations, and public engagements. This includes maintaining master schedule of external activities and events, providing detailed guidance for presenters, compiling materials, scheduling pre-event rehearsals/feedback sessions and post-event follow-up.
  • Budget and Finance:  Manage procurement and requisition processes for the department and its divisions. This includes, ongoing budget planning, purchasing, reconciliation and tracking contract/FAF progress. Support division directors with contract management.
  • Department Level Communications: Oversee EPCE contributions to internal and external written communications such as newsletters, websites, social media, etc. Support department efforts to improve EPCE related content on TEA’s website.

 

Qualifications

 

MINIMUM QUALIFICATIONS:

 

Education: Graduation from an accredited four-year college or university.

Experience: A least four (4) years of experience in managing complex projects, providing executive-level administrative support, implementing budget and finance processes, and facilitating communication within an organization. A background in education, education policy and/or educator preparation is preferred. 

 

OTHER QUALIFICATIONS: 

  • Share the belief that all Texas students can achieve at high levels and are able to succeed in college, career, or the military.
  • Ability to lead by influence to build investment in department initiatives and goals.
  • Ability to support program teams in a consulting capacity and help drive initiatives to achieve results.
  • Strong meeting facilitation skills. 
  • Ability to manage business function, division, or department activities; to establish goals and objectives; to devise solutions to administrative problems; to develop and evaluate administrative policies and procedures; to prepare reports; to communicate effectively. 
  • Aptitude for gathering and analyzing information from multiple sources and presenting the information in a professionally written reports and make sound recommendations by required deadlines.
  • Strong communication (oral and written) and interpersonal skills; including the ability to write detailed reports that are factual, concise, and professionally written, the ability to actively listen to acquire key facts.
  • Experience using a variety of software applications, including, but not limited to Office 365, Adobe Acrobat, internet browsers, customized databases, and case management systems; and the ability to operate desktop computer and basic office equipment; willingness to independently seek training on the use of software to achieve results and improve work product.
  • Excellent stakeholder management skills. 
  • Willingness to seek efficiency in an office environment; stay organized and prioritize tasks to achieve goals and objectives; eager to deliver requirements to internal/external customers and contribute to the agency's priorities.
  • A desire to self-reflect, give/receive feedback, and continuously improve.

As an equal opportunity employer, we hire without consideration to race, religion, color, national origin, age, sex, disability, or veteran status, unless an applicant is entitled to the veteran’s preference.

Additional Military Crosswalk (occupational specialty code) information can be accessed here.

This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency.

MISSION: The Texas Education Agency (TEA) will improve outcomes for all public-school students in the state by providing leadership, guidance, and support to school systems.

POSITION OVERVIEW: The TEA Educator Preparation, Certification…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required
  • Professional Level
    Professional

Salary

USD 4,023 - USD 5,301Salary (Pay Basis): 4,023.16 - 5,301.33 (Monthly)

Level of Language Proficiency

English, high proficiency.

English, high proficiency.

Location

On-site
1701 N. Congress Avenue, Austin, TX 78701, United States

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