811 Wilshire Blvd.
Under the direction of the Budget Manager, this position will assist in the daily operations of the financial department of LAHSA. Areas of responsibility include a wide variety of professional level budget analysis for LAHSA’s subrecipient and administrative budget. This position is responsible for maintaining specialized financial records, preparing financial reports and functioning as assistant to the Budget Manager.
Essential Job Functions
· Participate in maintaining an automated fund accounting system in accordance with Generally Accepted Accounting Principles and applicable Federal, State, County and City regulations.
· Assist in establishing, implementing and maintaining internal controls and accounting policies and procedures of LAHSA.
- Review, analyze and interpret cost allocation plans.
- Maintain accuracy and data quality within the Sage MIP Accounting and Homeless Management Information Systems (HMIS) database, including support worksites.
- Offer innovative enhancements to department operations.
- Ensure funding requests are reviewed and processed appropriately and expenditures are properly recorded in the general ledger, including grant - funding source(s), account code, function, program, and contract, as well as appropriately entered into LAHSA’s automated fund accounting system general ledger, in accordance with Generally Accepted Accounting Principles, Federal Grant management practices and applicable Federal, State, County and City regulations.
- Assist in providing technical assistance and training to subrecipients and peers.
- Track and report subrecipient fiscal performance, including sub-contract budget provisions, budget modifications and/or amendments.
- Prepare and maintain accounting records for pass‐through programs; examine, analyze and interpret accounting records for the purpose of giving advice or preparing statements.
- As deemed necessary, provide assistance in monitoring of program subrecipients to verify accuracy of records, compliance with standards, policies and procedures. Also helps to compile monitoring findings and communicate results and recommendations for improvements to systems and procedures.
- Analyze monthly budgeting and accounting reports to maintain expenditure controls.
· Compile and analyze accounting records and other data to determine the financial resources required to implement a program.
· Prepare reports and correspondence associated with projects and studies.
· Help in projecting future financial needs, taking into consideration various projects.
· Analyze monthly budgeting and accounting reports to maintain expenditure controls.
· Assume other responsibilities, such as special analyses, as requested by the Chief Financial Officer, Director of Finance, and Budget Manager.
- Assist Budget Manger with the following:
o Consult with managers to ensure that budget adjustments are made in accordance with program changes.
o Review operating budgets to analyze trends affecting budget needs.
o Examine budget estimates for completeness, accuracy and conformance with procedures and regulations.
o Provide advice and technical assistance with cost analysis, fiscal allocation and budget preparation.
o Prepare monthly budget reports for distribution to departments, contracts specialists, program accountants/auditors, administration and FCGM of Board of Commissioners.
o Manage annual budget process and ensure proper completion of templates by department managers.
o Coordinate development and input of subrecipient agency budgets, grant awards and other funding sources in Sage/ABILA accounting system.
o Reconcile Sage/ABILA budget amounts with total grant awards by contract.
o Ensure that database (Funding Matrix) lists are reconciled and maintained on a timely basis.
o Prepare RFP budget report for review.
o Perform monthly budget updates.
o Conduct budget reporting and compliance.
- Function as WSP and FSC Program expert in partnership with the Budget Manager.
Knowledge, Skills and Abilities:
The ideal candidate will thrive in an environment where coordination and collaboration are critical to success. This position works closely with LAHSA staff and homeless services agencies and must accomplish the following:
- Work with homeless services funders and subrecipients to ensure compliance with contract terms, policies and procedures and provide any necessary technical assistance.
- Communicate information and ideas clearly, as well as concisely, both written and oral.
- Observe and evaluate the outcome of a problem solution to identify lessons learned or redirect efforts.
- Read, interpret and apply laws, rules, regulations, policies and/or procedures.
- Evaluate information against a set of standards.
- Think logically in analyzing and solving problems.
- Perform mathematical tasks rapidly and accurately.
- Demonstrate attention to detail.
- Manage time appropriately.
- Work with a wide range of constituents in symbiotic manner.
- Maintain appropriate confidentiality with regards to individual client information, as well as agency information.
- Fund accounting and fiscal grants management of federal and non-federal funds.
- Accounting basic; reading financial reports, MIP would be a plus, Fund accounting, familiar with Federal funding sources, Familiar with OMB circulars & Budgeting
- Homeless funding regulations, requirements and procedures, including the HUD CoC Program (formally the Supportive Housing Program [SHP]), Independent Living Program (ILP), Department of Public and Social Services (DPSS), Emergency Solutions Grants (ESG), and Community Development Block Grants (CDBG).
- LAHSA homeless program types.
- OMB Circulars A‐110, A‐122, A‐133 and general ledger management and maintenance.
- Team‐based project management.
- Intermediate or advanced level understanding of computer software programs, specifically Microsoft Office (Word, Excel, Access, Power Point and Outlook) and the internet, as well as working knowledge of project management software (MS Project).
- Versed in Excel (VLOOKUP, Pivot Tables, If Statements, Sum Ifs, and dashboards
- Versed in Word (Creating Table of Contents and tables)
- 2 CFR 200 (Uniform Administrative Requirements) and general ledger management and maintenance.
- Knowledge of fund accounting software, preferably Sage/ABILA.
Training & Experience
· Candidate must possess a minimum of three years of accounting or auditing experience in a governmental or non-profit organization.
· Graduation from an accredited college with a Bachelor’s Degree in accounting, finance, or business administration; an equivalent combination of applicable training and experience may be substituted for educational requirements.
A valid Driver’s License.
To Apply, please go to www.lahsa.org/jobs
Minimum Education Required