PROGRAM ASSISTANT

Job Type

Full Time

Salary

Minimum: $38,000
Maximum: $47,000

Published

08/08/2018

Address

711 Capitol Way South
Suite 106
Olympia
Washington
98501-1293
United States

Description

OPD seeks a full-time Program Assistant to support five managing attorneys and a social service manager with day-to-day operations and continual improvement of the Parents Representation Program. This nationally acclaimed program is dedicated to successfully reunifying families and asserting the legal rights of parents involved in child dependency cases. The position also performs administrative tasks as needed to support other OPD programs.


The successful applicant is accountable for meeting priorities across multiple assignments, achieving deadlines, writing well and proofreading meticulously. The Program Assistant engages comfortably with people and technology. The daily work site is in downtown Olympia, with convenient access to parking and transit. 


The successful applicant will have:

  • Demonstrated values of social justice and race equity.
  • Exceptional administrative support skills.
  • Outstanding customer service and people skills, including the ability to communicate effectively in person, by email, and by telephone.
  • Ability to prioritize tasks, handle short deadlines, and work independently.
  • Ability to grasp the big picture as well as accurately follow through on details.
  • Well-developed skills in Microsoft Word, Outlook, Excel and Access.
  • Excellent writing and proofreading skills.
  • Basic math skills.


Desired Qualifications

  • Experience or demonstrated interest in working in a public-service oriented law office.
  • Bachelor’s degree or experience working as a legal assistant in a fast-paced practice.


Routine Duties

  • Prepare professional-quality business/legal correspondence on deadline.
  • Research various information as requested by program managers.
  • Process and maintain attorney and social work contracts and files (electronic & hard copy).
  • Respond to inquiries from contract attorneys, trial and appellate courts, and others.
  • Support contracted attorneys and social workers in the use of data reporting systems.
  • Effectively use Excel to cross-reference information from multiple databases.
  • Sort, file, and tabulate various documents and records.
  • Coordinate logistics for statewide training and conferences involving hundreds of attendees.
  • Coordinate program managers’ schedules as needed, including travel arrangements.


General Responsibilities

  • Exercise mature judgment and patience with contractors, clients, and vendors.
  • Participate in and foster a collaborative team working environment at OPD.
  • Diligently follow the ethical requirements of state government.


View agency website for additional details- https://www.opd.wa.gov/job-openings

Benefits

Competitive compensation depending on qualifications. Washington State employees are offered a comprehensive benefit package that includes: paid holidays, vacation and sick leave; retirement; options for deferred compensation; and health, dental and life insurance coverage for self and family.

Professional Level

Professional

Minimum Education Required

High School

How To Apply

sophia.byrdmcsherry@opd.wa.gov
https://www.opd.wa.gov/job-openings

Application Process

Interested candidates may apply by submitting the following directly to OPD:


Submit application materials by email to:

Sophia Byrd McSherry, Deputy Director, at sophia.byrdmcsherry@opd.wa.gov


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