Government

Operations Manager, Finance

Hybrid
Work must be performed in or near Baltimore, MD
New
|
Published 28 days ago

Details at a Glance

Time Commitment
Full Time Schedule
Start Date
July 8, 2024
Application Deadline
June 2, 2024
Education
4-Year Degree Required
Experience Level
Intermediate
Salary
USD $58,500 - $65,000 / year

Description

The Operations Manager provides essential operational and administrative support for SBGP and its mission, helping ensure the rapidly growing organization operates efficiently, effectively, transparently, professionally, and ethically. The Operations Manager works closely with the Senior Operations Manager and Deputy Director for Operations. This position facilitates efficient and effective operations within administration and accounting. The Operations Manager interacts with external vendors and grantees and frequently collaborates with staff members to collect information and resolve issues.

The Operations Manager reports to the Senior Operations Manager and provides support to SBGP’s program work and staff.

Responsibilities:

Finance, Billing, and Payments

  • Manages general organizational inbox for finance, billing, and payments.
  • Coordinates, tracks, and manages the compliance and approval of payment requests from grantees and vendors and submits approved requests for processing.
  • Reviews payment requests for completeness, accuracy, budget limits, compliance with generally accepted accounting principles, and other requirements (e.g., City MBE/WBE participation).
  • Identifies delayed or interrupted payments, and works with other staff, vendors, and grantees to resolve any issues.
  • Maintains vendor files, including W-9s, payments requests, and related documentation.
  • Reconciles organizational credit card transactions, collects receipts, and coordinates payment processing.
  • Provides support for annual financial audits as needed.

Compliance and Administration

  • Reviews and updates policies and procedures and maintains compliance with the Open Meetings Act and Public Information Act.
  • Assists with reviewing, updating, and implementing policies and procedures.
  • Provides periodic logistical and administrative support to other staff.

Other Activities and Duties as Assigned

Qualifications:

  • Bachelor's degree or equivalent in work experience.
  • 3+ years of experience in operations.
  • This position requires frequent public interactions including with stakeholders, partners, business leaders, residents, neighborhood leaders, government leaders, state/local officials, etc.
  • Excellent verbal and written communication skills.
  • Demonstrated proficiency with research, planning, and evaluation.
  • Strong organizational and planning skills and attention to detail, with ability to anticipate, initiate, and advance multiple priorities and projects concurrently.
  • Demonstrated project management experience.   
  • Software proficiency including:
  • Advanced proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
  • CRM Systems.
  • Accounting Software (QuickBooks).
  • DocuSign.
  • Adobe Acrobat Pro.
  • Asana.
  • Video Conferencing to conduct meetings and events via Teams, Zoom, or other video conferencing technology.  

Work Environment:

This position works primarily in an office environment. This position is eligible for hybrid work, which includes a flexible combination of work from home, meetings and site visits in the District, and office time. This position will occasionally need to attend community meetings and events, which often take place during evening and weekend hours. SBGP is a hybrid workplace with video calls substituting for many in-person meetings. However, periodic in-person meetings and site visits are still required.

Physical Requirements:

  • This role routinely uses standard office equipment such as computers, telephones, photocopiers, calculators, filing cabinets, etc.
  • This is largely a sedentary role; however, some filing is required.
  • Requires the ability to lift files, open filing cabinets and bend or stand as necessary.  
  • Advanced reading and writing skills needed to review, edit, and finalize reports and analyses.
  • Requires intermediate math skills to perform math operations including averages, percentages, formulas, etc.
  • Must be able to lift up to 10 pounds.

Travel Requirements:

Travel may be necessary, up to 10% of the time (local, regional). Would require travel by car, rail.

Legal Requirements:

By law, all employees must (1) Attend training in Baltimore City ethics requirements and comply with those requirements, (2) File annual financial disclosure statements (except for clerical employees), and (3) Reside inside Baltimore City.


The Operations Manager provides essential operational and administrative support for SBGP and its mission, helping ensure the rapidly growing organization operates efficiently, effectively, transparently, professionally, and…

Benefits

Industry competitive package, including:

  • Health coverage with HSA, vision and dental
  • STD/LTD
  • 401(k) with employer match
  • Other

Industry competitive package, including:

  • Health coverage with HSA, vision and dental
  • STD/LTD
  • 401(k) with employer match
  • Other

Location

Hybrid
Work must be performed in or near Baltimore, MD
101 W Dickman St, Baltimore, MD 21230, USA
Suite 1000

Apply to This Job

Instructions:

We believe that the world is filled with talented, passionate, and capable people, and so we encourage all of them to apply. We particularly encourage residents of our District to apply.

  • Provide a resume and cover letter in Word or PDF format. The cover letter should directly respond to the Responsibilities and Qualifications listed above. The resume and cover letter document titles should begin with your first and last names (e.g., “Jane Doe – Resume” and “Jane Doe – Cover Letter”).
  • Applications (resume and cover letter) must be submitted by 11:59 pm on June 2, 2024. Applications will be reviewed on a rolling basis, so early submissions are recommended. Hard copy submissions, and applications received after the deadline, will not be accepted.

Finalists for this position may be required to provide professional references and a work or writing sample.

Due to the large number of expected applications, only those candidates selected for an interview will be contacted. There is no need to contact SBGP to determine whether you are being considered for an interview; we will reach out to you directly if we would like to schedule an interview.


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