Administrative Assistant

Job Type

Full Time



Application Deadline



795 Massachusetts Avenue
Room 309
United States


Works under the general supervision of the City Solicitor, Deputy and First Assistant City Solicitors, and Office Manager. Assists the Office Manager in the daily operation of the office. Position requires strong administrative, organizational and interpersonal skills in executing an assortment of legal work. Types legal pleadings, briefs, opinions, contracts, deeds, leases, ordinances, and legislation from handwritten, rough and straight drafts. Performs on-line searches and research in legal dockets and databases. Types general interoffice and outgoing correspondence. Composes standardized correspondence and legal documents from generalized instructions. Proofreads own typed material for grammatical and spelling errors as well as completeness. May also be required to type from audio recordings. Performs copying and scanning as directed. Maintains legal docket, case files, and card catalog systems and office library. Operates and maintains attorneys’ calendars, caseload tracking, dockets, claims management software, legal practice management databases and related software. Receives, records and distributes daily mail, claims and legal pleadings as necessary.  Obtains claim-related documents from other City departments. Answers telephones, directs inquiries to appropriate departmental personnel, departments or agencies. Interfaces with members of the public visiting the office. Performs other related duties as may be required. Supervises clerical staff as directed.

MINIMUM QUALIFICATIONS:   Accurate typing skills of thirty (30) mailable words per minute required, but fifty (50) or more preferred. Proficiency in Microsoft Office (Word, Excel, and Outlook for Windows) required and must be comfortable with and have the ability to learn new software applications including litigation document production and case management software and to conduct internet based research. Strong administrative, organizational and interpersonal skills. Strong telephone and oral communication skills.  Familiarity with Optical Character Recognition (“OCR”) software that converts scanned images to electronically readable text and preserves the history of digital record searches and experience identifying and removing annotations and metadata associated with digital records highly desirable. A minimum of one (1) year legal experience, but three (3) years preferred. High school diploma or equivalency required, paralegal certification strongly preferred. Knowledge of court rules and procedures is essential as well as familiarity with legal terminology. Advanced legal training or experience preferred, including paralegal training and/or experience.

KNOWLEDGE, SKILLS AND ABILITIES:   Ability to work with minimum supervision after initial work orientation. Ability to exercise sound judgment and negotiate priorities with multiple supervisors, organize own workload and to follow through on assignments. Capacity to work effectively with supervisors and co-workers. Ability to operate office equipment, including copiers, printers, scanners and fax machines in addition to personal computers.

RATE:           $21.72 - $30.35 per hour + Excellent benefits


Excellent Benefits

Professional Level

None specified

Minimum Education Required


How To Apply

Submit both your resume and letter of interest by 8pm on 11/05/18 via email to: or to Personnel Dept, Room 309, City Hall, 795 Massachusetts Avenue, Cambridge MA 02139. Fax 617-349-4312. We are an AA/EEO Employer.