Senior Division Director, Purchasing and Contracts

Job Type

Full Time

Salary

Details: Salary is dependent on qualifications and experience.

Published

07/20/2018

Address

1701 N. Congress Avenue
Austin
TX
78701
United States

Description

The Texas Education Agency is seeking a talented, experienced, and highly motivated director to join a team of professionals committed to improving educational outcomes for all public school students in the state. This position reports to the associate commissioner for the Department of Contract, Grants and Financial Administration. As the senior director for the Purchasing and Contracts Division, this position will be responsible for ensuring that the agency's contracts and procurement functions comply with applicable regulations and statutes. Each year, the agency administers approximately $300 million in contracts.


Primary work involves overseeing the division's compliance with contracting and procurement activities; leading the development of guidelines, policies, and procedures; and developing and establishing goals and objectives consistent with the agency's strategic plans. Performs advanced (senior-level) managerial work providing direction and guidance in strategic operations and planning. Plans, assigns, and supervises the work of others. 


Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.


Additional Military Crosswalk (occupational specialty code) information can be accessed at: http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.


Essential Job Functions:

This position is responsible for the following tasks:

1. Providing leadership, direction, and guidance to division staff, including providing expert and comprehensive training and establishing performance measures, goals, and standards.

2. Recruiting, developing, and retaining high-performing staff to reach agency and department goals.

3. Establishing and implementing policies and procedures that ensure that all contracts comply with state statute and requirements while addressing expected deliverables, performance measures, payment methodology, and consequences for non-performance; personally reviewing contracts that require enhanced monitoring; and overseeing the division's focused review of all contracts involving over $1 million.

4. Developing and maintaining the contract oversight process, which includes risk management tasks, a standard monitoring plan, corrective actions plans, and evaluation criteria to ensure that contractors consistently provide high-quality services to the agency.

5. Overseeing the development of professional guidance materials and offering a regular series of contract management training for agency staff.

6. Developing innovative tools and planning materials that enable agency staff to understand and follow all applicable regulations, statutes, and agency policies.

7. Providing analysis and interpretation of statutes, regulations, and agency policies and incorporating requirements into division procedures.

8. Overseeing the development of staff productivity reports, procurement and contract reports required by regulatory entities, and other documents.

9. Representing the agency at meetings and conferences, and serving on panels and committees.

10. Performing related tasks as assigned.



Education: Graduation from an accredited four year college or university with major coursework in business, finance, accounting, management, or a closely related field. Preferred: A JD and LLB degree from an accredited college or university, or other legal experience.


Experience: Seven (7) years of progressively responsible experience developing and administering contracts, administering procurement processes, and supervising others.

Prefer: Experience with State of Texas contract and procurement laws and with complex billing systems.  


License/Certification:  Candidate is required to obtain the Certified Texas Purchasing Manager (CTPM) and the CTCM certification within one year of employment. Prefer candidate already certified.


Knowledge, Skills and Abilities (KSAs):


Knowledge of: Generally accepted contract administration, business, and accounting practices; procurement matters, including sourcing, pricing, cost-benefit analyses, and market factors; and HUB program regulations. Prefer: Knowledge of State of Texas contracting, purchasing, and procurement rules, regulations, policies, procedures, and processes.


Skill in:  Negotiating contracts in a manner that balances the needs and requirements of all parties; planning, managing, and monitoring the progress of complex projects; establishing objectives and goals that support an overall business strategy; planning, prioritizing, and assigning the work of others; leading and mentoring both new and seasoned employees; developing and maintaining productive and professional relationships; and the use of Microsoft Office products, especially Excel and Word applications. Prefer: Skill in the use of PeopleSoft or Oracle system financial applications.


Ability to: Direct and organize division activities effectively; engage fully with team members, including providing constructive feedback, listening to concerns, and building trust; communicate clearly and effectively, both verbally and in writing, to a variety of audiences; write clear, accurate, and professional letters, reports, procedures, and presentations; make effective and engaging presentations to a variety of audiences; work under minimal supervision; use initiative and independent judgment; think critically and analytically to interpret and understand complex statutes and regulations; think independently and creatively to solve problems; use tact and diplomacy to resolve disputes; establish standards for performance and customer service, and consistently model those standards; maintain a system of record keeping that complies with agency and division regulations; be flexible in order to adapt successfully and quickly to change; prioritize and manage workload and assignments for the division in order to meet deadlines and performance measures; and work efficiently and with attention to detail in a busy, fast-paced environment; collaborate with internal agency stakeholders to ensure continual process improvement and mutual accountability.

Professional Level

None specified

Minimum Education Required

4-year degree


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