Event Coordination Internship with Environmental Nonprofit in Cape Town

Hours per week

Minimum duration: 12 weeks (40 hours per week)

Published

11/07/2018

Application Deadline

11/09/2018

Start Date

01/14/2019

End Date

04/11/2019

Address

Jaga House, top floor
61 Wale Street
Cape Town
Western Cape
8001
South Africa

Description

Get hands-on events production experience at a fast-growing environmental NGO


Are you a problem solver, who likes multitasking and seeing it all come together? Then check out this NGO Internship Event Coordinator with Greenpop. It’s a dynamic environmental organisation in Cape Town that runs tree planting and eco-education projects in Southern Africa. They activate large groups people to get involved in their green mission while (re)connecting them to the planet. Greenpop has a lot of events ranging from a stall at a show to being the greening partner for festivals. From one music night to a three week Festival of Action. You will experience the organizational and logistics preparations for a Greenpop event while being part of a high-energy team.


Your tasks

Greenpop has a lot of events ranging from a small stall at a congress to being the greening partner for festivals, from a music event to a three week Festival of Action. This requires a lot of organization with regards to logistics, coordination with partners, sponsors, suppliers, artists, etc. As an intern with Greenpop you can be involved in a variety of tasks:

  • Serve as liaison with vendors, artists and partners on event-related matters: dealing with contracts, set-up instructions, accreditation, etc.
  • Book catering, crew, beverages, event signs, flights, accommodation and vehicles
  • Assist on keeping track of event finances including quote requests, invoicing, and reporting.
  • Prepare name tags, packages, gift bags, registration lists, volunteers lists, Greenpop info book, signing and decorations.
  • Coordinate appointments and visits to see client or venues and scheduling of events on the calendar.
  • Drafting a timescale for the job/event
  • Makes sure filing systems are in place
  • Works on logistics around an event, e.g. collecting materials from storage or suppliers and coordinating shipment of materials to and from events
  • Assist with set-up, strike and managing on-site production and cleanup for events as necessary.
  • Manage storage of all events materials (incl. administration)
  • All interns with Greenpop assist with office support, workshops, plant days and eco-hub open days.


Skills and abilities you will learn during your internship with Greenpop:

  • Lesson Planning & Workshop Development
  • Reporting & Facilitation
  • Program Coordination
  • Managing an NGO database
  • Communication
  • Indigenous plant knowledge
  • Urban Greening Landscape of South Africa


Requirements

  • Multitasking, time management, hands on mentality and being on top of things since you are dealing with lots of different people (suppliers, artists, partners, etc.). Take responsibility!
  • Must be able to anticipate project needs, problem solving under pressure, focus on work priorities and meet deadlines with little supervision.
  • Willing to work occasional evenings and weekends.
  • Preferably have a driver’s license and willing to drive around in Cape Town.
  • Preferably have experience in events (or school camps/scouting camps/etc) and/or organizing and planning.
  • Ideally bring your own laptop.
  • Seeing the nature of events organization candidates for this internship that can join them for three months or longer are preferred.


About the organization

Greenpop is a Cape Town based environmental NGO that runs urban greening, reforestation, and eco-education projects in Southern and East Africa. And they do it with a difference; they make it fun, accessible, and valuable for everyone involved. While planting trees is an important and very beneficial activity, Greenpop believes that unless communities are actively involved in and incentivised by the process, no lasting environmental change is possible. To date, Greenpop has planted over 100,000 trees – and activated thousands of people in the process.

Greenpop also represents a way of life. The energy and passion cultivated through Greenpop spreads far and wide with each new treevolutionary that joins the team. While the team works hard and focus on tasks at hand, they also know how to have fun, and create a quirky working environment. Greenpop’s aim is to create an ethical and green standard that resonates with all involved and helps create a fun and enjoyable working environment.



Please note the following

  • For the duration of this internship, you are based in Cape Town, South Africa.
  • The starting and end dates of this internship are flexible and the internship is available almost during the entire year. The duration can be 3-6 months.
  • During the internship, you will be linked to a supervisor/mentor who you will most likely be in daily contact with.
  • As a US citizen, you can get a 90-day visa upon arrival at the airport, but some nationalities have to apply in advance for a visa in person with the South African embassy in the United States. Please reserve at least 6-8 weeks of your time to sort out any paperwork and the visa application process. Also if you intend to stay for longer than 90 days you have to apply in advance for a visa.
  • If you apply for this internship you will be contacted by Roots Interns as they handle all internship applications for Greenpop. Roots Interns will also assist with finding you accommodation in Cape Town, organize airport transfers and provide you any support to prepare for your stay and while on the ground. Fees depend on the duration of your stay and type of accommodation. For a 12 weeks internship the total fee is USD 1,961.
  • The internship is based on a voluntary work placement which means you are not receiving any remuneration.


Benefits

  • The internship is based on a volunteer work placement so you won't receive any stipend.
  • The starting and end dates of this internship are flexible and the internship is available almost during the entire year. The duration can be 3-6 months.
  • You are entitled to 2 days of leave per month. Working hours are generally Monday to Friday from 9-17 with one hour lunch break. During events you might also have to work during weekends/evenings.



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