Grant Specialist - Tobacco Compliance Contract Specialist FDA (Food & Drug Administration

Posted by
Texas State University
San Marcos, TX
Published 29 days ago

San Marcos, TX

Texas State University

Grant Specialist - Tobacco Compliance Contract Specialist FDA (Food & Drug Administration

Job Number: 2021193

Location: San Marcos

Department: Tx School Safety Ctr

Recruitment Type: Open to All

Job Type: Full Time

Monthly Salary: $3,500 - $3,700

Job Category: Exempt

Required Qualifications:
Ability to write and speak clearly in English and prepare clear, concise, and grammatically correct correspondence.
Demonstrated experience in interpreting written policy statements, reports, and/or procedures and communicating information to internal and external stakeholders.
Demonstrated experience in handling multiple projects simultaneously.
Demonstrated experience in creating electronic documents using MS Office Suite (Word, Excel, PowerPoint) as well as Adobe Acrobat.
Demonstrated work experience in a similar position.

Preferred Qualifications:
Demonstrated experience in managing contracts and/or projects.
Demonstrated experience in creating and manipulating large data sets in Excel with the ability to use complex formulas, conditional formatting, tables, and graphs.
Ability to provide technical assistance with iOS devices and applications.
Bachelors Degree
Knowledge of Texas and Federal Tobacco Laws and Regulations

Job Description:
  • Assist in the overall administration, coordination, training, and monitoring of the FDA Tobacco Compliance Check Program.
  • Prepare and process program documents and organize correspondence to evaluate monthly program eligibility requirements for Contractors.
  • Review Contractor performance, validate completion of work, and process invoices for payment.
  • Provide training, technical assistance, and feedback to Contractors.
  • Assist in the planning and preparation of training events for contractors to include creation and revision of training materials, training equipment set-up, and travel arrangements.

    Job Duties:
    Monitor contract compliance such as performance, deliverables, invoicing, closeout, extension, budget adjustments, and renewals.
    Maintain highly confidential program records and equipment inventory
    Compile, create, analyze, and report data on a frequent basis using databases and Excel worksheets with advanced formats and formulas.
    Maintain large databases with uploaded documents, spreadsheets, audio, video, and other current program information.
    Conduct monthly, and quarterly program process audits to report to program management
    Serve as point of contact to assigned contractors conducting field operations
    Provide training and technical assistance to external contractors
    Participate in on-call technical assistance rotation during weekends and holidays
    Ensure attention to detail, data accuracy, and integrity on all work platforms
    Conduct internet research to maintain current policy information and to provide instruction and direction to Contractors
    Other duties as assigned

    Additional Information to Applicants:
    FDA Program continued employment is contingent upon passing a level 5 background check conducted by FDA to be commissioned.
    This position is funded via a Federal contract. Continued employment conditional on annual renewal of contract.
    Required to work hours other than 8:00 to 5:00 as necessary, including weekends
    Between 10-15% of travel (overnight) required.

    Job Open Date: 03/22/2021

    Job Close Date:

    Open Until Filled: Yes

    Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

    Normal Work Hours Start: 8:00AM

    Normal Work Hours End: 5:00PM

    Posting Notices:

    Legal and Required Notices:
    Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

    Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

    Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

    Texas State University is a member of the Texas State University System. Texas State University is an EOE.

    Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

    For a detailed description of this position and to apply, visit or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

    About Texas State and San Marcos:
    Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

    Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

    Why work @ Texas State?
    Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
    Generous paid time off: vacation, holidays, sick days and many more!
    Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
    Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
    An inclusive Bobcat community: join our many social networks offered on and off-campus
    Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

    By joining the Texas State Bobcat team, youll be a part of one of the most beautiful, diverse, and growing universities in the nation.


  • San Marcos, TX

    Texas State University

    Grant Specialist - Tobacco Compliance Contract Specialist FDA (Food & Drug Administration

    Job Number: 2021193

    Location: San Marcos

    Department: Tx School Safety Ctr

    Recruitment Type: Open to All


    Details at a Glance

    • Time Commitment
      Full Time Schedule
    • Education
      4-Year Degree Required


    San Marcos, TX, United States

    How to Apply

    Join Idealist

    Sign up today to save your favorite jobs and get email alerts when new ones are posted.