Accounts Payable Specialist

Posted by
The Aspen Institute
Washington, District of Columbia
Published 29 days ago

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Department Description: The Accounting Operations department is responsible for all transactional processes of the Institute; which includes Accounts Payable, Accounts Receivable, Payroll and general ledger oversight. The department completes the annual audit process, ensures compliance with all financial regulations, and provides financial information to internal staff, senior management, Board of Directors, and external parties.

Basic Function: The primary responsibilities of the Accounts Payable Specialist is to process and ensure the accuracy of all transactions entered as Accounts Payable vouchers, and to assist the Manager of Accounts Payable with all aspects of invoice processing for the Aspen Institute.

Essential Duties

Essential responsibilities include, but are not limited to:

  • Importing vendor invoices into Accounts Payable and processing of check requests as assigned, with responsibilities including but not limited to:
    • Set up vendors in Accounts Payable and Paymerang which includes attaching of W9s, OFAC checks and TIN matching
    • Review invoices and check requests for proper approval in accordance with the Institute's Delegation of Authority.
    • Ensure that 1099 reportable amounts are accurately reflected in the accounting system.
    • Ensure that appropriate vendor receives payment (i.e., individual vs. company).
    • Ensure that vendor invoice is complete and accurate (i.e., not a quote or statement).
    • Ensure that contract payments are supported with a copy of the executed agreement, including payment schedule, and other supporting documentation as needed
    • Ensure that payments and supporting documentation are properly filed.
    • Reconcile vendor statements to AP records ensuring all items are properly accounted for
  • Serve as the primary lead for organization check/Paymerang (ACH) weekly payments and reconciliation
  • Respond to internal and external inquiries regarding status of invoices and employee expense reports in a timely and professional manner.
    • Provide excellent customer service to internal Institute employees and external vendors
    • Oversee AP email and respond courteously and expeditiously to external vendors and internal inquiries
    • Provide training to Paymerang user community

Knowledge, Education, and Experience:

  • 2 – 4 years of work experience performing accounts payable processing, which includes performing responsibilities that involve processing of invoices, 1099s, and travel and expense reimbursements.
  • Associate degree in Accounting or Business Administration, or equivalent combination of education and work experience required.
    • An equivalent combination of education and experience may be considered.
  • Demonstrated attention to detail in performance of tasks, with ability to identify errors or missing information prior to processing of invoice or expense report.
  • Track record of handling multiple tasks and maintaining perspective and positive can-do attitude.
  • Excellent communication (written and verbal), organizational and interpersonal skills are essential.
  • Working knowledge of general accounting principles
  • Proficient in Microsoft Office applications. Microsoft Excel experience a plus.

The Institute has implemented a mandatory COVID vaccination policy for all employees who will work at one of our physical locations, attend any of our in-person events or travel on behalf of the Institute. Staff unable to be vaccinated may request an exemption under certain circumstances.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

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The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    2-Year Degree Required
  • Professional Level
    Entry level


See below
Yearly Salary


Washington, District of Columbia, United States

How to Apply


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