Search Coordinator, Executive Search Firm

Search Coordinator

Good Insight

Remote – Based in Washington, DC region

About Good Insight

Founded in 2013, Good Insight is a retained executive search firm serving the social sector. Our mission is to help good causes connect to great leaders, which we do by planning leadership transitions, recruiting exceptionally talented executives, and strengthening boards of directors.

Good Insight envisions a new approach to executive search that centers equitable hiring practices and dignity for candidates participating in the process. We work with nonprofits across a wide range of issue areas, as well as the associations and funders that support them. Our belief that communities have the best answers to the challenges they face guides us. As a result, Good Insight talent brings personal and professional experiences that advance community-driven solutions.

Good Insight is reimagining how we use leadership transitions as a tool for racial, economic, and social justice. The Search Coordinator plays an active role in our efforts to build an antiracist consulting practice. They will join a group of people forming a shared philosophical commitment to antiracism, while also understanding the opportunities and limitations of executive search to shift the nonprofit sector from predominantly white workplaces.

Good Insight is a virtual organization headquartered in Washington, DC with a team of 7 working remotely from their home offices. Some travel is required to support client engagements or professional development (5-10%). This position is based in the greater DC region to assist with in-person client demands.

Good Insight is building a team of people who want to use their work to make the world a better place. We trust our team to be self-starters and semi-autonomous. We do not believe in “work hard, play hard.” We want employees to love their work and have a rewarding life outside the office. We honor time and talent employees contribute to Good Insight, but expect work-life boundaries. We believe that our collective liberation requires rest and recuperation, and we are trying to model that behavior as a firm.

Position Overview

Nonprofits engage Good Insight as a strategic partner and project manager to help them navigate an executive transition and identify a diverse pool of top-tier candidates. As a Search Coordinator, you will play an important role within our consulting team, working with approximately 10 executive search clients a year to provide project management support and communicate with candidates.

Each client engagement has 2-3 team members working together to lead important searches that help nonprofits, foundations, and associations find exceptional leaders. For each project, you will work closely with and be accountable to a Project Lead, typically Good Insight’s CEO, a Director of Search, or a Consultant. You will report to an Associate Director of Search.

The ideal candidate will have a successful project management record and be particularly adept at using technology to manage processes and procedures. They will be passionate about the nonprofit sector as central to solving community issues. All applicants must demonstrate an advanced understanding of racial equity, barriers presented by structural racism, and a personal and professional commitment to advancing racial justice. They will have high standards for nonprofit leaders and boards and stay current with research, thought leadership, and trends in nonprofit leadership development. They will be driven by connecting with interesting, accomplished professionals, and be able to represent the company to nonprofit CEOs and board members.

Key responsibilities of the Search Coordinator include:

Project Administration

• Create and administer project management plans and tools for each engagement in partnership with Project Lead. Monitor deadlines, tasks, and deliverables for client projects.
• Use Asana project management software to develop and update work plans as needed, identifying the impact of changes to project schedules and capacity.
• Manage records using Google Drive, including creating files, labels, and systems to share and archive project files. Ensure project team consistently uses Good Insight’s document sharing tools, materials, and general project information.
• Prepare client-specific technology tools for each project, including applicant tracking software and unique email addresses.
• Support project meetings, including scheduling and planning logistics, drafting agendas with Project Lead, handling video conferencing technology, taking notes, and sending follow-up information.
• Draft written materials and communications including handouts, agendas, worksheets, surveys, minutes, presentations, etc.
• Review, edit, and format reports, documents, and presentations generated by project teams for clarity and consistency with the firm’s style guidelines.

Plan and Prepare for the Search

• Manage client intake process and collect discovery materials to assess each client’s capacity.
• Use client information, industry research, and additional sources to gain a comprehensive understanding of the client, industry, and position requirements.
• Prepare stakeholder communications, schedule meetings, and manage logistics for interviews, listening sessions, surveys, and more.
• Develop, administer, and analyze stakeholder surveys using Google Forms.
• Participate in other research (e.g., interviews, focus groups) and secondary research (using online sources) for clients, supporting Project Lead with notetaking.
• Conduct compensation analysis using Candid and other publicly available documentation.

Recruit and Correspond with Prospective Candidates

• Support an equitable and inclusive recruitment process that addresses unconscious and implicit bias (i.e., affinity bias, confirmation bias, etc.).
• Perform a variety of administrative support tasks, which may include scheduling, coordinating, and setting up meetings and/or videoconferences.
• Research and upload job postings to boards, listservs, databases, LinkedIn, social media, and more in order to build a diverse pool of candidates across a wide variety of platforms.
• Communicate with applicants and answer questions that come through client’s unique email address.
• Receive and review applications in Good Insight’s proprietary database.
• Manage and communicate with candidates about their status through Good Insight’s database. Monitor data accuracy throughout process.
• Assist with in-depth interviews to assess candidate’s qualifications and alignment with key criteria.
• Research candidates using Google, social media profiles, and authorship to ensure they align with the client’s criteria and values.
• Assist in drafting interview summaries from in-depth interviews to be shared with clients.
• Draft and package candidate materials and assessments to present to clients.
• Report on project status and provide feedback for the Project Lead to share with clients.

Assess and Select Finalists

• Support Project Lead by drafting and packaging committee interview packets for the duration of the selection process.
• Schedule interviews and manage interview logistics for hiring committees and candidates.
• Attend all interviews, facilitate technology, and take notes.
• Maintain candidate communications throughout the process, including scheduling with candidates and declining those not moving forward. Monitor project status in applicant tracking system.
• With guidance from the Project Lead, support candidate care, including maintaining consistent communication, gathering information, and providing updates.
• Facilitate reference checking process, including, scheduling phone calls and participating on request of the Project Lead.
• Collect materials for Good Insight and client announcements including the job description, candidate headshot, and candidate bio, and circulate final drafts to the board chair and candidate for approval.
• With the Project Lead, support clients to create onboarding plans that ensure a strong start.

The Search Coordinator will support other duties as assigned, including business development, marketing and communications, and other areas of interest related to their growth and development with the firm.

Key Attributes

You might be the right person for the job if you are:

• Friendly, genuine, and curious about people.
• Actively pursuing racial and social justice at both personal and professional levels.
• Eager to challenge and reimagine nonprofit leadership development through an antiracist lens.
• Savvy with technology, and find it easy to learn new tools and teach colleagues how to use them.
• Very organized and analytical, with well-developed project- and time-management skills.
• Known for your communication skills, including your ability to communicate difficult and complex matters in a straightforward, transparent manner to senior executives.
• Extremely personable, with a great phone manner, and an ability to make people feel at ease.
• Proactive and self-motivated, particularly in a geographically dispersed work environment without a lot of direct supervision.
• A lifelong learner, analytical, and able to organize and synthesize large amounts of complex information.
• Someone who goes the extra mile to show initiative and resourcefulness to achieve goals within sometimes tight timelines.
• Exceptional judgment, confidentiality, and strong decision-making skills.
• Confident and calm in the face of high pressure and tight timelines.
• Flexible and adaptable, but also can speak up if something is bothering you.

Basic Qualifications

• A minimum of 1 year of work experience, preferably with past roles in an Assistant-level role supporting the management of projects, an office, or an executive.
• Experience in the nonprofit sector, and experience in areas of human services, arts, community development, or education and youth development is highly desirable.
• Capacity to handle multiple tasks, remain flexible, prioritize appropriately, and manage workflow for oneself and others. Able to pivot between projects without missing a beat.
• Ability to identify and quickly comprehend essential questions, and conduct research independently.
• Self-motivated and able to work independently as part of a geographically dispersed team, while remaining responsive to direction and knowing when to seek guidance.
• Excellent written and verbal communication skills. Clear and concise writing and editing skills are particularly important to this role.
• Technological proficiency, including as a power-user of MS Office, Google Drive, and Google Products (Docs, Sheets, Forms). You would also use software for document management (Adobe Acrobat), videoconferencing (Zoom), calendaring (Google Calendar), project management (Asana), passwords (1Pass), and different databases, including applicant tracking systems (Loxo).

Nice to have, but definitely not required:

• Experience in a consulting environment or something similar.
• Familiarity with employment law principles, policies, and procedures.
• Hands-on experience leading a variety of candidate selection processes (e.g., screening, in-depth interviews, committee interviews).
• Familiarity with using social networking tools for recruitment, including LinkedIn Recruiter and Boolean search terms.

Application Process

To be considered for the position, please visit www.good-insight.org/careers to submit your resume and a one-page cover letter that details similar experiences you have had that qualify you for this role. The cover letter will be used as a demonstration of your writing ability.

We will review submissions as they are received and will contact applicants to request more information and/or to schedule interviews as appropriate. Early applications are encouraged; applications submitted before end of February will receive priority consideration.

Candidates advancing should anticipate these steps in the process:

• Brief interview with Associate Director of Search
• Related skills tests administered by Associate Director of Search
• Interview with the CEO and a Director of Search
• Interview with a small group of Good Insight team members

The ideal start date is early March, with some flexibility. Direct questions to recruiting@good-insight.org.

Compensation & Benefits

Good Insight is committed to offering competitive salaries and a great working environment. The full-time starting salary for this position is $55,000.

This position requires being based in the greater DC region or a willingness to relocate to assist with in-person client demands.

We offer a liberal PTO policy for full-time employees, paid leave on all federal holidays, DC Emancipation Day, Juneteenth, and a week of rest between Christmas and New Year’s Day. Good Insight contributes 3% of employees’ salaries toward a 401K plan and pays the equivalent of 50% of a Gold-tier health and dental insurance plan, 100% of vision, and has short-term and long-term disability insurance, life insurance, and paid parental leave.

Employees must have access to functional technology to provide excellent service to our clients. We provide an annual stipend to support home office technology, such as a laptop, monitor, keyboard, printer/scanner, ergonomic desk chair, office supplies, etc. We provide monthly stipends to partially offset telecommunications (cellular phone plan, wireless internet, etc.); and cover all travel expenses for required client travel.

Our Commitment to Diversity, Equity, and Inclusion

Good Insight is committed to building a diverse team with the lived experience necessary to advance racial, social, and economic justice for our clients. We celebrate diversity of all kinds, including race, sex, religion, national origin, gender identity and expression, sexual orientation, disability, and age. We do not discriminate for employment opportunities related to these categories or any others protected by local and federal laws.

We strongly encourage applications from people of color, LGBTQ, women, and non-binary people, people with disabilities, and those who hold an intersectional identity.

Good Insight is committed to offering competitive salaries and a great working environment. The full-time starting salary for this position is $55,000.

This position requires being based in the greater DC region or a willingness to relocate to assist with in-person client demands.

We offer a liberal PTO policy for full-time employees, paid leave on all federal holidays, DC Emancipation Day, Juneteenth, and a week of rest between Christmas and New Year’s Day. Good Insight contributes 3% of employees’ salaries toward a 401K plan and pays the equivalent of 50% of a Gold-tier health and dental insurance plan, 100% of vision, and has short-term and long-term disability insurance, life insurance, and paid parental leave.

Employees must have access to functional technology to provide excellent service to our clients. We provide an annual stipend to support home office technology, such as a laptop, monitor, keyboard, printer/scanner, ergonomic desk chair, office supplies, etc. We provide monthly stipends to partially offset telecommunications (cellular phone plan, wireless internet, etc.); and cover all travel expenses for required client travel.