- Job posted by The Brookings Institution
The Brookings Institution
Equal-Opportunity Employer: It is Brookings policy to provide equal employment opportunity for all of its employees and applicants without regard to their actual or perceived race, color, religion, sex, age, disability, national origin, ancestry, sexual orientation, marital status, personal appearance, citizenship status, family responsibilities, gender identity or expression, genetic information, matriculation, political affiliation, veteran status, or any other prohibited basis of discrimination as required by law.
Program Economic Studies
Job Funtion Accounting/Finance
Posted Date 2018-05-18
Job ID 2018-1790
Salary commensurate with experience
Join the finance team at the Brookings Institution’s Economic Studies program (ES), and work with experts as they focus on addressing obstacles to long-term economic growth and opportunity. This is a great opportunity for a finance professional with the drive to join a team that supports key projects for a top-rated think tank. For a portfolio of projects within the Economic Studies Program, the Financial Manager is accountable for financial analysis; for preparing, managing, implementing, and reconciling budgets and forecasts; oversight of all financial transactions in portfolio; and for managing grant proposals, reports, and contracts.
Budget and Forecast Management (50%)
- Responsible for financial management of projects assigned to the FM’s portfolio, in consultation and coordination with the senior project staff and Director of Finance.
- Forecasts obligations, expenditures, and revenue for projects and departments.
- Oversees revenue distribution and compliance with grant terms in the portfolio.
- Drafts annual budgets and forecasts for a portfolio of projects in close consultation with the Director of Finance.
- Provides related analyses, reporting and other materials to facilitate the review and decision making on financial matters related to the projects
- Produces, coordinates and approves financial reports at the grant, project and/or department level (internal and external).
- Authorizes and monitors project expenditures and purchases.
Project & Proposal Management (25%)
- Manages grants for a portfolio of projects; alerts senior project staff and Director of Finance of any potential funding concerns or opportunities.
- Coordinates preparation of narrative and financial reports to funders.
- Develops, implements, and monitors contractual agreements, including subcontracts, in coordination with other ES staff.
- Serves as principal liaison for the finances and deliverables associated research projects with other research programs, Development, and Finance.
- Manages internal project budgets for portfolio using PeopleSoft and the Brookings Budgeting & Reporting System.
- Prepares Economic Studies budgeting and reporting materials for further discussion and analysis as requested.
- Prepares reports, ad hoc analysis and project scenarios as needed for the Director of Finance.
- Develops proposal budgets and funding reports to assist fundraising efforts.
- Coordinates the preparation and review of project proposal budgets.
- Coordinates Federal proposals with Economic Studies Director of Finance and the Federal Grant and Contract Specialist in the Controller’s Office.
Financial Administration (25%)
- Processes and/or approves credit card transactions, requisitions, invoices, travel expense claims and other financial transactions.
- Manages timesheets review and approvals as assigned.
- Oversees procurement process and is responsible for the timeliness of transactions, paperwork submission and the accuracy of posted charges.
- Monitors, on monthly basis, all financial costs associated with projects within portfolio and submits journal entries as necessary for corrections.
- Produces expense reports upon request.
- Assists and advises staff members on all institutional financial processes including conference planning, research contracts, external billing, memorandums of understanding, reimbursements, etc.
- Serves as a liaison with other Financial Managers, other research programs, Development, Accounting, Grants Administration and Legal.
- Works on ad hoc financial assignments as requested by Director of Finance.
Bachelor’s degree required; some business courses preferred. Minimum of four years of combined administrative and financial coordination experience required. Background in a research, academic, financial or non-profit setting is preferred.
Strong problem solving skills and customer-focused attitude required. In depth knowledge of financial software applications, databases, spreadsheets, and financial modeling required. Microsoft Outlook, Excel, Word and experience working with CRM systems required. Budgeting experience required; must have excellent organizational skills and initiative to manage logistics of projects independently. The ideal candidate will exhibit excellent writing skills, discretion, mature judgment, flexibility, and will be a team player.
Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply.
Successful completion of a background investigation is required for employment at Brookings.
Minimum Education Required
How To Apply