Regional Director for Professional Schools, Campus Shared Services (0549U) 25088

  • Job posted by University of California, Berkeley

Job Type

Full Time

Published

06/07/2018

Address

Berkeley
California
United States

Description

Job Title:

Regional Director for Professional Schools, Campus Shared Services (0549U) #25088


Job ID:

25088


Location:

Main Campus-Berkeley


Full/Part Time:

Full-Time


Regular/Temporary:

Regular


Department

Shared Services


About Berkeley


The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley’s culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.


Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.


Departmental Overview


The Regional Director will lead a newly-created Campus Shared Services (CSS) team to serve the Professional Schools region. This Professional School Regional Administrative Services (RAS) team will provide administrative support in the functional areas of Research Administration (RA), Business & Financial Services (B&FS), and Human Resources & Academic Personnel Support (HR/APS). The Professional Schools region covers 9 schools at UC Berkeley: Boalt School of Law, Haas School of Business, Goldman School of Public Policy, School of Optometry, School of Public Health, School of Social Welfare, Graduate School of Education, Graduate School of Journalism, and University Extension.


The RAS team will provide fully integrated and effective administrative services to support and encourage healthy growth in the schools it serves and to support the mission of the University. The region represents 15% of total campus expenses and 15% of research expenses and proposal submissions. The region currently supports approximately $449M in annual expenditures, $110M in research expenses, and 260 ladder rank faculty within nine academic departments and multiple research centers.


In support of the UC Berkeley Operating Principles (http://cfo.berkeley.edu/we-are-berkeley-operating-principles) and the University’s mission of teaching, research and public service, the RAS team operates in a culture which encourages collaboration, innovation, simplification, and accountability. Our staff focus on service, a commitment that is aligned with the RAS vision. We recognize excellence and strive to provide timely, consistent, and dependable service to UC Berkeley, and are committed to developing a culture in which employees are actively engaged in the work, mission, and vision of the organization and of UC Berkeley.


This position reports directly to the Research Associate Dean (RAD) of the Professional Schools region and to the CSS Chief Operating Officer (COO). The region is part of a larger shared service center, with a matrixed organizational structure focusing on both functional expertise and customer service provision to the Professional Schools. The Regional Director works closely with the leadership, faculty, and staff in the Professional Schools region, campus leaders, and the other Regional Directors to ensure a shared understanding of strategic goals and objectives in a highly complex and compliance-oriented environment.


The Regional Director has oversight and fiduciary responsibility for strategic and operational planning of the annual budget of the RAS itself, and for ensuring that the region and the Schools it serves work in concert to achieve mutually agreed-upon objectives. Working closely with the CSS COO and the RAD, the Regional Director develops short- and long-term strategic plans for providing optimal and cost-effective services. The position will have operational responsibility for a department of approximately 55-60 professional and operational staff and leadership responsibility for coordinating and collaborating with staff who report to the Schools who are an essential part of the team of professionals executing the work of the region. The Regional Director establishes operational processes and procedures that support the unique needs of the region and advance the objectives and work plans of the units served.


Responsibilities


• Develops and improves business processes and services for the following RAS administrative services: Research Administration (RA), Business & Financial Services (B&FS), and Human Resources & Academic Personnel Support (HR/APS).

• Identifies, plans, and implements the activities required to accommodate and support changes in - or additions to - unit and research program goals, to ensure administrative accountability.

• Works closely with the region’s Chief Administrative Officers (CAOs) and Chief Financial Officers (CFOs) at each Professional School to align strategic priorities. Participates with other higher-level managers to establish RAS strategic plans and objectives that are in alignment with the academic units, CSS, and the campus. Represents RAS in academic unit, CSS, and campus-wide meetings and discussions. Participates in planning, designing, and implementing campus-wide processes. Interacts with higher-level management on issue resolution, controversial situations, and negotiations.

• Hires, coaches and develops RAS staff to ensure optimal productivity; fosters a creative, innovative, supportive workplace. Communicates to subordinate staff on the overall mission and direction of the units served by the Professional Schools region, instills confidence and builds a sense of community and ownership. Ensures team provides excellent customer service and high quality work product. Promotes a culture of customer service, administrative innovation and process improvement, respect for colleagues, teamwork, and open channels of communication. Instills strong management and training practices among subordinate managers/supervisors. Effectively delegates work to develop skills and knowledge, ensure optimal outcomes, and align work with individual, service region, and campus goals. Oversees performance management of subordinate staff as necessary, in compliance with campus policies and labor contracts.

• Ensures adequate training and job progression for all subordinate staff; prioritizes workflow efficiencies and operational redundancies so to minimize the effects of staff turnover.

• Monitors, reviews and provides feedback to academic units, CSS, and university leadership regarding policies and procedures affecting RAS. Participates in regional, CSS, and campus-wide committees focused on improving administrative services.

• In collaboration with academic unit leadership, develops long-range and strategic plans for research programs; participates in the proposal preparation phase of large

grants/centers to ensure adequate administrative coverage.


Required Qualifications


• Advanced, specialized knowledge of: academic, research, and business administration at a large, complex organization with diverse funding sources. This should include knowledge of the full range of business services, including human resources, fiscal controls, risk management, organizational development, contract and grants administration, and the implementation and administration of multi-center research programs.

• Advanced skills in strategy development, systems planning and change management.

• Excellent leadership, management, and supervision abilities to oversee multiple functions or departments through subordinate managers.

• Advanced knowledge of administrative management theory and ability to translate into practice.

• Excellent written and oral communication skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques. Skills in establishing and implementing customer service standards.

• Bachelor’s degree in related area and/or equivalent experience/training.


Preferred Qualifications


• Demonstrated and progressive management experience of continued and expanded responsibility in an academic research environment.

• Knowledge of federal and other sponsor regulations governing grant and contract administration, including the Office of Management & Budget Circulars and Federal Acquisition Regulations.

• General knowledge of laws, regulations, and policies relating to protection of human participants, animal welfare, intellectual property, and cost-accounting standards.

• Demonstrated success with leading teams through business process improvement, systems initiatives, and organizational change.

• Demonstrated ability to establish metrics for department and employee goals which measure effectiveness of contributions to efficient operations of department or unit.

• Advanced knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.

• Strong knowledge of common campus-specific and other computer application programs.

• Advanced degree in business administration, accounting, or financial management preferred.


Salary & Benefits


The salary is commensurate with experience and internal equity analysis. Midpoint of the range is $188,000.


For information on the comprehensive benefits package offered by the University visit:


http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html


How to Apply


Please submit your cover letter and resume as a single attachment when applying.


Conviction History Background


This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.   The University reserves the right to make employment contingent upon successful completion of the background check.

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Equal Employment Opportunity


The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

For the complete University of California nondiscrimination and affirmative action policy see:

http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct


To Apply, visit:

http://apptrkr.com/1234798

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

To Apply, visit:

http://apptrkr.com/1234798


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