Operations Executive Support Manager

Are you a seasoned nonprofit professional?

Do you thrive working in a dynamic, hands-on role where you help things run smoothly?

We are currently in search of an Operations Executive Support Manager for a healthcare nonprofit based in Brooklyn, NY. This is a full-time, temporary-to-permanent position with an anticipated hourly rate between $33-$38/hr commensurate on experience, plus optional retirement plan benefits, and paid time off after three month probation period. This role is expected to begin ASAP. The anticipated permanent salary of this role is between $70,000-$80,000 annually.

ORGANIZATION TYPE: Healthcare Nonprofit

LOCATION: 100% On-Site, Park Slope, Brooklyn

POSITION TITLE: Operations Executive Support Manager

SCHEDULE: Full-time, Monday-Friday, 8:30am-5:00pm or 9:00am-5:30pm

DURATION: Temp-to-perm

HOURLY RATE: $33-$38/hour

Is This Your Dream Job? The Operations Executive Support Manager will keep the office and leadership running smoothly- managing executive schedule, overseeing day to day operations, handling finances and data, supporting events and programs, and representing the organization in the community through events.

Our Ideal Candidate:

• 5+ years of nonprofit experience in Operations, Executive Support/Administrative roles, ideally in a community based setting
• Proficient with Raiser's Edge and comfort managing donor data, reports, and financial documentation
• Ability/willingness to travel around NYC five boroughs for events
• Tech-savvy, fluent in Google Workspace, Quickbooks, Microsoft and standard office systems
• Comfortable being fully in-person and taking responsibility for opening and closing our community center each day
• Exceptionally organized, reliable, and resourceful, with strong problem-solving and communication skills.
• A team player

How You Will Spend Your Day:

• Executive Support: Manage calendars, scheduling, communications, and logistics for the CEO and Marketing & Events Manager.
• Office Operations: Oversee day-to-day office functions — open and close the community center, maintain supplies, equipment, and tech systems, and ensure a welcoming, efficient workspace.
• Finance & Administration: Process invoices, track expenses, assist with budgets and reports, and coordinate with our controller and accountant.
• Database Management: Maintain accurate donor and constituent records in Raiser’s Edge, ensuring data integrity and confidentiality.
• Event & Program Support: Assist with planning and executing community programs, events, and fundraisers.
• Community Engagement: Greet visitors, answer inquiries, and represent the organization with warmth and professionalism. Must be willing to travel around NYC at times for health fairs and other community events
• Special Projects: Jump in wherever needed — in a small nonprofit, every day brings new opportunities to contribute and lead.

We’d love to hear from you.

If this sounds like the job for you, we would love to help make that happen. Please apply using this link.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.