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Executive Assistant at DC Museum

Posted by
The Choice Inc | Washington, DC
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Our client, a Museum in downtown Washington DC, is looking for an Executive Assistant to their Associate Director of Advancements. They are looking for a self-starter who is highly organized and experience with fundraising.


Principal Duties and Responsibilities


Scheduling, Calendar, and Meeting Management


· Manages the President’s extensive appointment schedule, coordinating a high volume of meetings while maintaining balance in the President’s calendar. Manages the day-to-day activities of the President’s office to keep activities on schedule.


· Arranges and coordinates travel for meetings (domestic and international), including logistics, expenses, and briefing materials, and schedules pre- and post-travel briefings with staff.


· Handles meeting logistics for the President’s office, including making room reservations, printing agendas, taking minutes as required, compiling briefing packets and obtaining other appropriate relevant information. Ensures that the required technology tools are set up and functioning for meetings as needed, including the use of webinars and other meeting platforms.


Information and Task Management


· Manages the President’s email, including responding to inquiries from staff and the public, and channeling inquiries to staff members as appropriate.


· Proactively manages the President’s task system, working with members of the Executive Team and others, and the President’s extensive contact list.


· Supports any activities led by the President, including Executive Team meetings and functions, Board meetings, etc.


Special Projects


· Improves the quality of the activities in the President’s Office and the organization by evaluating and re-designing processes; and implementing changes.


· Provides support to and undertakes special assignments as directed by the Chief of Staff.


General Office Support


· Creates and maintains a favorable image of the organization and the President’s office, communicating in a professional, positive and cordial manner on behalf of the President.


· Maintains office supplies, handles meeting logistics, coordinates the President’s outgoing mail, works with different departments, etc.


· Carries out other duties as assigned by the Chief of Staff.


Special Knowledge/Skills Requirements


· Must be able to work in a fast-paced environment with demonstrated ability to handle multiple competing tasks and demands.


· Tech-savvy, strong computer proficiency, and the ability to quickly learn and assimilate new systems and information is essential. Detailed familiarity and experience with Microsoft Office (especially Outlook and Word) required.


· Resourcefulness in anticipating and meeting the needs of a senior executive is essential.


Equal Opportunity Employer

Our client, a Museum in downtown Washington DC, is looking for an Executive Assistant to their Associate Director of Advancements. They are looking for a self-starter who is highly organized and experience with fundraising.


Principal…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 2-Year Degree Required

Location

Washington, DC

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