Deputy to the Chief Admin Officer

Job Type

Full Time


Minimum: $70,000.00
Maximum: $80,000.00




United States


A mission-driven research organization in Cambridge is seeking a Deputy to the Chief Admin Officer. The Deputy will provide a wide range of support in the areas of operations, administration and research. The ideal candidate is exceptionally well organized and comfortable with changing priorities.


  • Responsible for the general upkeep of the office, including ordering all supplies.
  • Support in the organization and maintenance of all electronic files.
  • Coordinate and participate in the weekly staff meeting.
  • Complete timely updates of all materials to track fundraising and ongoing events.
  • Support in management of the fundraising process for the organization.
  • Develop and maintain a comprehensive distribution list for program materials and research to a large group of supporters.
  • Manage travel and calendar for Executive Director.
  • Work closely with the Executive Director for all administrative tasks.
  • Responsible for internalizing public relations outreach and for the distribution of publications to an international audience via newswire service, social media, and the website.
  • Manage expenses for the Executive Director and reporting to the Treasurer of the organization.
  • Additional personal assistant duties as required.


  • Bachelor’s Degree required.
  • Office support or executive assistant experience preferred.
  • Comfortable working with a small team.
  • Experience in nonprofits or government is preferred, as well as experience interacting with the media.
  • Experience with administrative tasks and managing administrative operations.
  • Exceptional writing skills and editing experience with an ability to tailor writing to a variety of audiences.
  • Excellent oral communication skills.
  • Detail oriented and able to handle multiple issues.
  • Collaborative team player.
  • Strong knowledge of Microsoft Office (Outlook, Word, Excel), Adobe Acrobat Professional, social media applications, and WordPress.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Email a copy of your resume to