Institutional Research Analyst 3 (6948)

  • Job posted by University of California Office of the President

Job Type

Part Time




United States


Institutional Research Analyst 3 (6948)

University of California Office of the President

Requisition Number: 20180417

Appointment Type: Staff - Career

Personnel Program: PSS-Uncovered

Work Hours: Monday-Friday, 8:00am-5:00pm

Percentage of Time: 100

Organizational Area: Institutional Research & Academic Planning

Location: Oakland, CA

Posting Salary: Salary commensurate with experience.

Position Summary:
The department of Institutional Research and Academic Planning (IRAP) is a central service unit of the Office of the President. IRAP provides timely, accurate, consistent and reliable information about UC and the environment in which it operates. Through evidence-based analyses, the department supports and guides enrollment planning, policy creation and revision, program and campus budget reviews, statewide higher education studies and UC operations. IRAP produces the annual Accountability Report, which assesses UC's activities, achievements and operations through data-driven narratives and visualizations. The incumbent is a key member of the IRAP team and functions in the following areas:

Analyze, understand and explain complex student enrollment, financial aid, and student outcome issues at the undergraduate, graduate and professional levels to create information and research products that 'tell stories with data.'

Produce a wide variety of products that are compelling and visually interesting, in report, briefs and through online data visualizations.

Work on student issues using complex data sets such as: student enrollment and degree records. For instance, assessing the manageability of student loan debt among UC graduates compared to their expected post-graduation earnings, tracking the employment and graduate degree outcomes of UC graduates, and developing the methodologies and data resources to conduct a wide range of complex analytical work. Frequently works with ambiguous and contradictory information.

Working as a member of a team that includes expert managers within IRAP as well as
managers and analysts from Student Affairs and other UCOP units, analyzes data and alternative policies with a solid understanding of political, budget and policy constraints.

Stay abreast of current and emerging issues and incorporates historical perspective into analyses. This includes federal and state legislative and policy proposals such as those in the federal Higher Education Reauthorization.

Apply full understanding of UC policies and procedures such as: UC student privacy regulations and practices, campus registrar practices as they relate to corporate data.

Special Conditions of Employment:

Other Special Conditions of Employment:
Successful completion of a background check is required for appointment to this critical position.

Job Close Date:


Duty 1: Researches, gathers, analyzes and summarizes data and policy information for a wide variety of projects related to issues in higher education and within UC such as student enrollment, financial support, and student outcomes.

Responsible for producing Research Briefs for senior leadership and external relations in the area of student enrollment and outcomes and other hot topics, both assigned and proactive. Actively conceptualize, design, and create interactive data products (i.e. visualizations, dashboards) that both satisfy IRAP's reporting/data dissemination requirements and tell the story of the University of California to policymakers and the general public.

Respond to ad hoc inquiries by working cooperatively with other units in
UCOP including senior leadership on ad hoc topics in the areas of advocacy, legislation (Leg Analysts' Office, Legislative committees), executive (Dept. of Finance, governor's office), media requests and others.

Support the production of the annual UC Accountability Report with particular focus on the chapters related to student enrollment and outcomes. Conduct the data analyses, develop the data visualizations, and write sections of the narrative to support production of the report.

Support the streamlining of the reporting processes and data infrastructure that enables IRAP to efficiently meet its student data reporting responsibilities. This includes developing data visualizations and other public or internally-facing self-service data products on issues in higher education and within UC that use both internal UC data and external data for benchmarking.
Function:Reporting and Analysis
Percent: 40

Duty 2: Support the collection, stewardship, and quality control of student data collected from the UC campuses, with particular focus on student financial aid data. Support the supervisor in liaising with campus financial aid offices and collaborate with UCOP ITS and Student Financial Support in the ongoing collection and data quality assurance process. Collaborate in the development of diagnostic reports to assess data quality and troubleshoot data quality problems with campus data providers. Serve as a key team member on all financial aid data collection and related financial aid reporting.
Function:Data Quality Assurance
Percent: 20

Duty 3: In collaboration with the supervisor, support the preparation and submission of all mandatory external reporting such as federal IPEDS reporting, state of California reporting to CSAC, and other external entities as needed (i.e. US News, Common data set). Develop expertise in key external and public data sources (i.e. IPEDS, Census, and NSF surveys) related to higher education research and policy analysis and be the lead in integrating them into IRAP's data infrastructure and reporting and analysis.
Function:External Reporting and Monitoring
Percent: 20

Duty 4: Support analysts and leaders in IRAP and other UCOP units to understand complex issues in higher education pertaining to student success, outcomes, and alumni impact on the economy.

Conduct environmental scanning in the areas of student enrollment and outcome trends. Incorporate knowledge gained from the environmental scanning into work products such as topic briefs and data visualizations.

Incorporate expertise in accessing and interpreting financial aid and enrollment data, including concepts such as net cost, total cost of attendance, student income distribution and others.
Percent: 15

Duty 5: Attend classes, seminars, and conferences and pursue activities that enhance expertise. Serves on UC workgroups related to student data collection, analysis, and reporting as appropriate, and participates in activities that enhance the UC community and support the university mission. Required to uphold the UCOP Principles of Community.
Function:Skill Enhancement and Service
Percent: 5

Job Requirements
Bachelor's degree in education, public policy, public administration, social sciences or related field and / or equivalent experience / training.

Requires thorough knowledge of data processing and analysis techniques. Requires experience managing data collection, validation and analysis. Analyses use valid statistical and social science methods. Requires knowledge of organizational principles and procedures involved in handling sensitive data (for example, Family Educational Rights and Privacy Act, or FERPA).

Requires knowledge of data analysis tools such as SAS, SPSS, Stata, R, Python, or DB Visualizer. Coding skill such as SQL, SAS, or R highly desirable.

Requires good interpersonal skills with the ability and desire to work on multi-disciplinary teams. Employs active listening and critical thinking skills. Ability to multi-task and work on quick turnaround tasks of critical importance.

Strong ability to present information in a clear concise manner verbally, in writing, and through visual displays of quantitative information.

Understanding of organizational rules and regulations.

Able to provide good judgment, decision-making, and problem solving.

Advanced degree in education, public policy, public administration, social sciences or related field with a strong focus on quantitative research methods and data analysis, or at least 3 years of related experience/training.

How to Apply
For complete job description and application instructions, visit:

About us
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs and enrolls premier students from California, the nation and the world.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.


Professional Level


Minimum Education Required

4-year degree