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Finance & Contracts Support Specialist (Support Specialist)

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Isaacson, Miller | Boston, MA
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Isaacson, Miller


New
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Published 11 days ago

$45,000 - $55,000

Isaacson, Miller (IM), a national retained executive search firm specializing in leadership recruitment in the civic sector, seeks a proactive and thoughtful Finance & Contracts Support Specialist (Support Specialist) in our Boston headquarters. The Support Specialist will primarily provide support to the Senior Staff Account and the Contract Administrator, as well as general support to the Finance team, with contract drafting, data entry, filing and scanning. This role requires considerable communication between finance and contracts. However, a background in legal or accounting is not required. This is a great opportunity for someone with past office experience looking to learn more about the business side of operations.


Since our founding in 1982, IM has been committed to strengthening and diversifying the leadership of mission-driven organizations. We conduct searches across the entire civic sector and across all the core functions of the institutions within it. We have practices in higher education, K-12 education, science and social science research institutes, healthcare, environmental defense, foundations, arts and cultural organizations, human service agencies, and advocacy organizations.


Our staff members share a fundamental commitment to our clients’ missions, and we have achieved an excellent growth trajectory. We have more than 200 employees in our four offices. Our revenues for 2018 exceeded $36 million, and we complete more than 300 search assignments each year. Additional information on the firm can be found at www.imsearch.com.


KEY RESPONSIBILITIES OF THE FINANCE & CONTRACTS SUPPORT SPECIALIST

Contract Support (30%)

Reporting to the Senior Staff Accountant and Contract Administrator, the Support Specialist will serve as a liaison between the Contract Administrator and the Finance team. They will assist with the review of submitted contract requests via IM’s open forms and follow up with requestor for any missing information; draft, as needed, contracts using IM’s standard contract templates; verify that any changes between the initial draft and the final signed contract are properly documented and any required revisions to billings are properly communicated; file executed contracts in the IM database; notify  partners bi-weekly of any outstanding contracts and follow up with the client on the status of any unsigned contracts as needed; monitor PO’s and verify they match the contract terms and the numbers are properly entered into the IM accounting system; create new search records in the IM database and update at the close of each engagement.     


Billing (30%)

Record new searches in the IM accounting system and in any accompanying systems and process daily check deposits and ACH payments from client. Send mid-month and month-end invoices to partners for approval. Upon approval, e-mail them to clients. Keep track of searches with deliverable-based billing schedule and contact partners if invoices can be sent.


Clerical (40%)

Mailing and filing weekly check runs; filing, copying and scanning to assist with monthly billings; redacting confidential information from IM candidate reimbursement requests; provide back up support for billing and collections. 


THE SUCCESSFUL CANDIDATE

IM seeks candidates with a bachelor’s degree and at two years of office experience. Although no one person will meet all of these criteria, the successful candidate will possess many of the following qualities and experiences:


  • A strategic mindset balanced with a keen attention to detail
  • The ability to take initiative combined with knowing when to ask for guidance
  • Excellent time management skills and the ability to balance multiple ongoing projects
  • Analytical and critical thinking skills, and a track record of continuous process improvement
  • The ability to build trust and rapport with colleagues and external stakeholders at all levels
  • An engaging personality and collegial nature; the inclination to collaborate, learn from and offer assistance to colleagues throughout the firm
  • Strong written and oral communication skills
  • Conscientiousness in producing high quality work
  • Demonstrated commitment to diversity and inclusivity; the cultural competence to work effectively across multiple lines of difference
  • Honesty, openness, and a healthy sense of humor


APPLICATION, COMPENSATION, AND BENEFITS

Please visit https://www.imsearch.com/IMcareers to learn more about IM and our core values, and to submit application materials. Applications should include a resume as well as a cover letter detailing your interest in our firm and the Office Coordinator role.


An employee-owned firm, IM offers competitive compensation and benefits, including a 100% company paid heath and dental insurance premium offering, as well as participation in a profit-sharing retirement plan and an employee stock ownership plan.


Among IM’s core values is a commitment to diversity, equity, and inclusion. The firm’s Diversity and Inclusion Initiative was established in 2016 to assess the extent to which we deliver on this commitment in the recruitment, retention, and advancement of a diverse workforce, and in sustaining an inclusive internal climate. We actively seek a diverse pool of candidates in this – and every – IM search. 


Isaacson, Miller (IM), a national retained executive search firm specializing in leadership recruitment in the civic sector, seeks a proactive and thoughtful Finance & Contracts Support Specialist (Support Specialist) in our Boston…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • Entry level

How to Apply

Please submit a resume and cover letter at https://recruiting.paylocity.com/recruiting/jobs/Apply/209320/Isaacson-Miller-Inc/Finance-Contracts-Support-Specialist-Support-Specialist.

Please submit a resume and cover letter at https://recruiting.paylocity.com/recruiting/jobs/Apply/209320/Isaacson-Miller-Inc…

Location

263 Summer Street, Boston, MA 02210

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