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Senior Administrative Assistant

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Bellarmine University | Louisville, KY
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Bellarmine University


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Published 22 days ago

Company Description:

Bellarmine University is a dynamic, growing university with a strong liberal arts focus in the Catholic higher education tradition and a bold vision for the future. Bellarmine has undergraduate and graduate enrollment of nearly 3,500 students and continues to add new academic programs while maintaining small class sizes and personal attention to students. Bellarmine is listed in The Princeton Review's Best 385 Colleges, is one of the top 20 Southern regional universities in U.S. News and World Report's 2019 college rankings and is a top university in Forbes' list of America's best colleges. In a survey by The Princeton Review, students praised Bellarmine as a place that is "welcoming to every single person and makes an effort to include everyone." Bellarmine students, faculty and staff engage in more than 25,000 cumulative hours of service each year, in Louisville and around the nation and world. Beginning in Fall 2020, Bellarmine's 22 athletic teams will compete in NCAA Division I, through an invitation from the ASUN Conference.

Bellarmine is located on a scenic 145-acre campus in the Highlands neighborhood and 46+ acres off-campus in Louisville, KY, which Forbes recently recognized as a "Top 15 City" for affordable living and National Geographic calls one of the "Best Small Cities in the U.S." Louisville is within a day's drive of two-thirds of the U.S. population.

Bellarmine is an affirmative action and equal opportunity employer and encourages applicants with diverse backgrounds to apply.

Bellarmine is committed to core values of diversity, equity, and inclusion. Bellarmine will demonstrate a fully realized and lived commitment to equity and inclusion, empowering all members of its increasingly diverse community and supporting them to achieve their full potential.


Job Description:

Bellarmine is seeking a Senior Administrative Assistant to support the Vice President for Student Affairs (VPSA) and the Division of Student Affairs. The person in this role engages with individuals at all levels of the institution and community. They must maintain a high level of organization and commitment to excellence as they support the division in their mission of providing transformative, holistic, educational experiences and services where students develop the capacity to lead authentic lives and to serve the common good within a global community.

Primary responsibilities include:

  • Work as a Division of Student Affairs team member to assure support for the Vice President for Student Affairs and the Division of Student Affairs
  • Intuitively conduct work with a high level of discretion
  • Schedule appointments/meetings; manage calendars and appointments
  • Reserve meeting spaces and prepare meeting documents
  • Coordinate business travel
  • Staff special committees
  • Be responsible for financial processing and record keeping
  • Manage and track Student Affairs budget
  • Manage key performance indicator (KPI) and annual report data
  • Support VPSA in their advising role to various student groups
  • Prepare correspondence and reports
  • Coordinate division and student events
  • Coordinate itineraries and travel arrangements for candidate on-campus interviews
  • Perform general research and benchmarking
  • Answer telephone, greet office visitors, and perform office tasks (filing, scan documents, make copies, etc.)
  • Perform other duties as assigned

Requirements:

  • Bachelor's Degree
  • Minimum of five years' experience working in an office administrative support role
  • Experience handling private and confidential information
  • Experience with budgets
  • Excellent computer and administrative skills
  • Excellent oral, written and interpersonal skills
  • Experience with Microsoft Office preferred (Outlook, Word, and Excel, Teams, and Office 365)
  • On occasion may be required to lift and transport items weighing up to 20 pounds

Additional Information:

This is a regular, full-time position with the normal office hours of 7:30 a.m. to 4:30 p.m. However, this position sometimes works extra hours to complete important tasks. The number of months worked per year is 12.


Application Instructions:

Please submit a cover letter, resume, contact information for three professional references, and a complete online application by clicking on the appropriate link in this posting. Review of applications will begin immediately and continue until the position is filled.

PI117821528

Company Description:

Bellarmine University is a dynamic, growing university with a strong liberal arts focus in the Catholic higher education tradition and a bold vision for the future. Bellarmine has undergraduate and graduate…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required
  • Professional

How to Apply

http://bellarmine.interviewexchange.com/candapply.jsp?JOBID=120449&
http://bellarmine.interviewexchange.com/candapply.jsp?JOBID=120449&

Location

Louisville, KY

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