Program Assistant: CEWA

  • Job posted by National Democratic Institute

Job Type

Full Time

Published

07/12/2018

Address

Washington
Dist. Columbia
United States

Description


Job Function: Washington DC
Department: Central & West Africa
Location: Washington, DC

Program Assistant: CEWA

The National Democratic Institute for International Affairs (NDI) seeks a Program Assistant to support its democracy development programs in Central and West Africa (CEWA). This position will work with members of the CEWA team on the planning, design, implementation and monitoring of democracy support programs with political parties, civic organizations and legislatures, including programs with a focus on promoting gender equity and conflict resolution. The position will be based in Washington, DC, and may require occasional travel overseas. The position is expected to primarily support the Institute's programs in francophone countries in Central and West Africa.

Responsibilities:
  • Provides administrative and logistical support to the CEWA DC team and field offices, including arranging travel and organizing meetings and conferences, under close supervision of senior staff
  • Under supervision, creates initial drafts of budgets and monitors program expenditures using Excel, Quicken, and other budget tracking tools. Reconciles program budgets/expenditures on a monthly basis
  • Under supervision and direction, researches or contributes to drafts of proposals, reports, memos, program updates, work plans and newsletter articles, and assists in keeping NDI's internal and external webpage postings current
  • Keeps track of program events in the field and in DC, and assists to organize and maintain electronic and paper files of related documentation and training materials. Compiles briefing materials and assists in preparing and supporting staff and consultants traveling to the field
  • Liaises regularly with field staff to obtain programmatic and administrative information. Assists field offices in creating monthly activity budgets and in tracking and reporting monthly office and operational expenditures
  • Monitors political events in assigned countries and provides written and oral updates to senior staff as needed. Attends and records meetings and other events to keep up to date on team, region, and partner-related developments
  • Assists in translating documents and correspondence from English to French and French to English
  • Backs up other team members; acts as the primary liaison between the assigned country team(s) and NDI's administrative and functional teams
  • Fulfills other duties as assigned
Qualifications:
  • Bachelor's degree in international relations, political science or a related field; Demonstrated course work and/or internships in international development, community organizing, political campaigns, or legislative affairs.Additional years of relevant work experience may be substituted for educational requirement on a one-for-one basis
  • Fluency in English and French (spoken and written) required; ability to produce clear, grammatically correct written communications in French, and translations from English to French and French to English
  • Working knowledge of Microsoft & Google Windows environment, email technology and spreadsheets
  • Excellent oral and written communication skills in English and French to effectively present information, respond to questions, and prepare written reports in a professional and timely manner
  • Basic knowledge of accounting and budgeting procedures. Experience in developing budget estimates and tracking routine expenditures
  • Capacity to work both independently and as a member of a team
  • High degree of organization, initiative and attention to detail
  • Ability and willingness to travel to regional locations which are often remote and often lack modern communications or transportation infrastructure
  • Interest in and knowledge of regional political environment and people
  • Ability to analyze political developments in the region, especially as they relate to program objectives
  • Ability to independently prioritize and manage multiple tasks simultaneously, solve problems, and meet deadlines
  • Ability to build and maintain strong and cordial professional relationships, including with overseas counterparts
  • Experience working/traveling overseas preferred (preferably in Africa)

Comments:

Candidates must be legally eligible to work in the U.S. NDI does not provide sponsorship.

NDI welcomes and supports a diverse, inclusive work environment. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment and NDI employees. NDI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at NDI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities and qualified individuals who have limitations due to pregnancy, childbirth, breastfeeding or medical related condition.

PI103376318

Benefits

None

Level of Language Proficiency

None

Professional Level

Entry level

Minimum Education Required

4-year degree


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