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Comptroller

Posted by
Innovative Resources for Independence
|
Queens, NY

Innovative Resources for Independence


New
|
Published 6 days ago

February 15, 2021
January 22, 2021
$90,000 - $120,000

PNP Staffing Group is delighted to have been retained by Innovative Resources for Independence to lead their search for a Comptroller.

ABOUT IRI:

IRI is Innovative Resources for Independence, an award-winning nonprofit that supports people with developmental disabilities to live meaningful lives, integrated in society, empowered by their abilities. IRI listens to each person and their family, and with them, creates individualized supports that allow them to live, work, participate in the community, and maintain good health. The Queens-based agency was founded in 1984 by parents concerned about the well-being of their children. Operating 24/7, IRI offers Residential, Family Support, Employment and Day Services, Medicaid Service Coordination, Crisis Prevention and intervention, and Self Advocacy Groups.

JOB SUMMARY:    

The Comptroller is responsible for the daily accounting of the organization. This position is in charge of the oversight and processing of all revenue and expense transactions, as well as accounts payable and receivable and payroll.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

·     Engage in daily, weekly, and monthly accounting activities, including maintaining the General Ledger and processing of contract billing, vendor invoices and payroll.

·     Monitor cash flow, develop cash flow projections, and produce daily cash reports for CFO

·     Develop budgets to include operating budgets, department budgets, capital budgets, RRR budgets, and budgets for new projects 

·     Produce accurate and timely monthly interim financial statements, and performing industry ratio analyses; develop other schedules and reports, as requested by the CFO and executive management team 

·     Execute and manage a monthly, quarterly and annual close process, to include working with staff to perform month-end reconciliations, preparing journal entries, and preparing account analyses and reports

·     Execute and oversee bank reconciliations for all accounts

·     Manage, update, and maintain the general ledger and chart of accounts for proper recording of all activities

·     Make sure entries are appropriately classified, done timely, and presented to CFO; perform detailed review of journal entries and reconciliations prior to posting. 

·     Coordinating and producing external reporting for stakeholders including banking relations and state, local, and federal funding and regulatory institutions

·     Keep track of fixed assets and tracking depreciation costs; keep track of Residential Replacement Reserve (RRR) for people in agency owned IRA properties

·     Keep track of and execute financial management of HUD properties, e.g. HUD REAC, HUD vouchers, and transfer of funds between related companies

·     Keep track of financial aspects of all grants; keep track of fundraising dollars and maintain in segregated fashion.

·     Execute position control and labor distribution; maintain all staff identification for home departments, allocations of positions to departments that services are actually performed and to ensure conformity with CFR

·     Review payroll, audit timecards and selections; provide feedback and guidance to managers and staff for accurate and contemporaneous recording of time; ensure staff are paid accurately and timely

·     Ensure that general ledger and payroll systems communicate seamlessly; supervise and maintain payroll processing for proper recording, payroll tax and other employer mandated payments.

·     Maintain and execute standard best practices for all billing cycle functions from entitlement verification, billing, collection, and follow-up; keep a clean A/R

·     Quantify the agency’s rates and rate adjustments as they are posted by the State; determine if the agency was paid and collected everything

·     Ensure that billing, general ledger, and revenue cycle management reporting communicate seamlessly and are recorded accurately and timely

·     Maintain revenue cycle management processes, postings, and reporting; ensure cash receipts are posted accurately and timely; cross walking what services were delivered versus what got billed versus what got paid; record revenue in dollar amount and units billed and paid for proper recording; participate in billing reconciliation meetings with the benefits and entitlements department

·     Maintain and execute standard best practices for A/P, petty cash, and personal allowance functions; ensure the timely and accurate payment of invoices, to include maintaining A/P payment schedule and oversee execution by the A/P specialist

·     Prepare and amend allocations to meet proper recording of activities in conformity with reimbursement guidelines

·     Manage the purchase order process, i.e. approving purchase orders with approved purchase requests

·     Developing RFPs for needed services, as requested by the CFO

·     Testing the systems put in place, e.g., purchasing, allocations, credit cards, billing/revenue cycle management, and others

·     Assisting in the completion of the annual risk assessment and related corrective action plan when required.

·     Coordinating and completing as required all state-wide year-end closing tasks on or before established deadlines for CFR submission purposes

·     Support audit preparation and CFR preparation to their rightful conclusion; completing schedules for outside auditors as requested by CFO; serve as the lead in preparing and completing the annual CFR submission 

·     Performing other regular responsibilities including overseeing payroll, auditing personal allowance monies, auditing petty cash, and performing bank statement reconciliations

·     Ensuring timeliness, accuracy and usefulness of accounting and financial reporting for federal and state funders.

·     Mentoring the accounting staff members by assisting them in improving their technical accounting, communication and collaboration skills.

·     Evaluating the performance of the accounting staff members on an ongoing basis, identifying opportunities to improve their skillsets, or identifying potential for additional responsibilities.

·     Remaining up to date on not-for-profit audit best practices and state and federal law regarding not- for-profit operations.

·     Ensuring all accounting procedures meet legal and regulatory compliance standards.

·     This position is an exempt generalist and may be expected to perform other responsibilities to support the organization. To include performing such other responsibilities as may be assigned by the CFO and such other additional duties as may be assigned.

Essential physical Functions

·     The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk, use hands and fingers, handle, or feel objects; reach with hands and arms; talk and listen, and taste or smell. The employee frequently is required to walk.  The employee should be able to drive, although employees without cars must be able to travel by public transportation. The employee is occasionally required to keep balance and stoop, kneel, crouch, or crawl.

·     Computer – The Comptroller must be able to use a computer and able to learn software programs

·     Office Equipment - The Comptroller are required to operate a fax, copier, scan, and other office equipment.

·     Driving - The Comptroller must be able to drive and possess a valid driver’s license.

·     Communication - The Comptroller need to communicate by being able to speak, read and write fluently in the English language.

·     Writing - The Comptroller must be able to communicate effectively in writing in English using correct spelling, grammar, punctuation, etc.

·     Lifting - The Comptroller may frequently lift 0-25 lbs., occasionally lift 25-30 lbs., and rarely lift over 40 lbs.

·     Push/Pull - The Comptroller may frequently push/pull 0-25 lbs. of force, occasionally push/pull 26-45 lbs. force, and rarely push/pull over 45 lbs.

·     Sitting - The Comptroller may sit 50-60% of the working day.

·     Standing - The Comptroller may stand 10-20% of the working day.

·     Walking - The Comptroller may walk 10-20% of the working day.

·     Stooping - The Comptroller may occasionally stoop. This is defined as bending body downward by bending spine at the waist.

·     Kneeling - The Comptroller may occasionally kneel. This is defined as bending legs at knees to come to rest on knee(s).

·     Crouching - The Comptroller may occasionally crouch. This is defined as bending body downward and forward by bending spine and legs.

Work environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in an office environment. The noise level in the work environment is usually moderate due to talk and movement of the individuals and other co- workers. The noise level can increase on occasion due to yelling or screaming by individuals who may come into the office.

QUALIFICATIONS:

Minimum Education:   Bachelor’s Degree in Accounting, Business Administration, Finance or related discipline

Minimum Experience: Five years of experience in a senior management position within an OPWDD environment.

Preferred Education:   Master’s Degree in Accounting, Business Administration, Finance or related discipline

Preferred Experience: Ten years of experience in a senior management position within an OPWDD environment.

Minimum Education:   Bachelor’s Degree in Accounting, Business Administration, Finance or related discipline

Minimum Experience: Five years of experience in a senior management position within an OPWDD environment.

Preferred Education:   Master’s Degree in Accounting, Business Administration, Finance or related discipline

Preferred Experience: Ten years of experience in a senior management position within an OPWDD environment.

Please send resume and cover letter to Wade Savitt, Executive Recruiter with PNP Staffing Group. wsavitt@pnpstaffinggroup.com

PNP Staffing Group is delighted to have been retained by Innovative Resources for Independence to lead their search for a Comptroller.

ABOUT IRI:

IRI is Innovative Resources for Independence, an award-winning nonprofit that supports…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required

Benefits

Full benefits package including health insurance, paid vacation and sick leave, disability and retirement.

Full benefits package including health insurance, paid vacation and sick leave, disability and retirement.

Location

Queens, NY

How to Apply

Please send resume and cover letter to Wade Savitt, Executive Recruiter with PNP Staffing Group. wsavitt@pnpstaffinggroup.com

Please send resume and cover letter to Wade Savitt, Executive Recruiter with PNP Staffing Group. wsavitt@pnpstaffinggroup.com

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