Program Analyst

  • Job posted by Crown Family Philanthropies

Job Type

Full Time




United States


Program Analyst

Crown Family Philanthropies

Chicago, IL

Crown Family Philanthropies seeks an exceptional professional to work as part of the foundation’s program team, developing and implementing the organization’s strategic funding priorities. As part of this team, the Program Analyst provides programmatic and grants administration support across the foundation’s committee-directed grantmaking portfolios, with a primary focus on the Education giving areas. In addition to broad program and grants administration support, the position requires research and analysis to support the committees’ grantmaking and grants management processes. A keen interest in the field of education is highly desired, with experience in the Chicago education sector a plus. 

Key Areas of Responsibility:


Grant cycle management and grant administration support

  • Support development and production of portfolio materials for grantmaking and strategy meetings, involving Grants Management team
  • Assist in project and grant cycle planning
  • Manage multiple deadlines in the proposal review and meeting preparation process
  • Communicate grant cycle process requirements to multiple grantees and applicants, responding to inquiries as needed; exercise judgment regarding managing deadlines, expectations and level of information shared with grantee and candidate organizations
  • Serve as liaison between program teams and Grants Management team to ensure grants database is up to date. Update the grants database each cycle to implement proper processes for proposals, grant recommendations, grant reports, and grant agreements.
  • Coordinate with Grants Management and / or CFP Scheduling to ensure timely updates, smooth transfer of data through both web and database platforms, and committee meeting logistics
  • Review grantee progress reports and work with relevant program staff to determine if grant requirements have been met
  • Ensure consistency and efficiency in effective grant review practices across program areas, participating in foundation program team meetings and as an active member of a peer team
  • Attend grantmaking and strategy meetings and lead specified agenda items and related meeting tasks as assigned
  • Provide input on funding recommendations and strategic priorities; identify and source impactful grants to enhance committee priorities
  • Assist with strategic development, research, and/or data analysis for assigned portfolio areas
  • Provide administrative support needed by Program Leads to facilitate grantmaking and grant oversight
  • Assist in the coordination of meeting planning, site visits and other learning opportunities to increase family engagement
  • Assist in other program areas as needed


Grantmaking analysis

  • Assist with proposal review, site visits and vetting of letters of intents, proposals, and reports
  • Analyze nonprofit financial statements, program data, operational conditions and alignment with committee funding priorities to determine organizational strength and effectiveness in consultation with program teams
  • Attend community, grantee and funder meetings and discussions as a foundation representative. Participate in sector collaborations to enhance understanding of emerging developments in relevant fields


Research and writing

  • Prepare assigned write-ups and other materials needed for review of funding requests
  • Assist program team to assess data and conduct landscape analyses of priority grantmaking areas
  • Research issues relevant to the portfolios and prepare memoranda outlining primary findings and relationships to the foundation’s areas of interest
  • Manage communications with assigned grantees
  • Prepare summaries of news events related to relevant portfolios, as needed, with brief analysis of the significance to the portfolio’s goals


 CFP Team Activities

  • Participate in cross-functional teams that advance organizational aims around social impact and family engagement
  • Engage in initiatives that foster team collaboration, including meetings, trainings, retreats, and special projects, taking the lead where interest, expertise, and opportunity coalesce


Skills and abilities:

  • Knowledge and understanding of issues related to the foundation’s education program areas.
  • Ability to analyze complex and controversial issues with objectivity and to discuss and write about such issues in a neutral, balanced, and thorough manner
  • Acute attention to detail
  • Ability to be flexible and responsive to changing priorities
  • Mastery of Microsoft Office, particularly Excel. Knowledge of database systems a plus
  • Ability to work independently and as part of a team
  • Excellent oral and written communications skills, including ability to listen and synthesize multiple inputs from diverse stakeholders with sensitivity and professionalism
  • Superb organizational skills, including ability to prioritize and execute multiple tasks and manage conflicting needs
  • Excellent judgment, discretion and professionalism


Education and Experience:

  • Bachelor’s Degree or commensurate field experience required
  • 2-4 years of relevant work experience in the nonprofit and/or education sector preferred (significant volunteer or internship roles count as relevant experience)

Professional Level

None specified

Minimum Education Required

No requirement