Senior Associate, Philanthropic Partnerships (Events)
- Job posted by The Pew Charitable Trusts
The Pew Charitable Trusts is driven by the power of knowledge to solve today's most challenging problems. Pew applies a rigorous, analytical approach to improve public policy, inform the public and invigorate civic life.
We are an independent nonprofit organization – the sole beneficiary of seven individual trusts established between 1948 and 1979 by two sons and two daughters of Sun Oil Company founder Joseph N. Pew and his wife, Mary Anderson Pew.
Our work lays the foundation for effective policy solutions by informing and engaging citizens, linking diverse interests to pursue common cause and insisting on tangible results. Our projects encourage efficient, responsive governments – at the local, state, national, and international levels – serving the public interests.
With offices in Philadelphia, Washington, DC, Australia, Brussels, and London, and with additional staff in other regions of the United States and around the globe, Pew provides an exciting learning environment and the opportunity to work with highly talented individuals. We are a dynamic, rapidly evolving organization that values creativity and innovative thinking and fosters strong teamwork with mutual respect.
Philanthropic Partnerships (PPG)
Philanthropic Partnerships is responsible for identifying, cultivating, soliciting, and stewarding individual and foundation prospects and donors.
The Senior Associate is a part of the Donor Relations (DR) team within the Outreach and Stewardship department, which contributes to the overall strategy and operation of Pew's fundraising goals by planning, organizing, and executing a variety of outreach activities and events to cultivate, engage, and steward Pew's donors and related audiences. We are seeking an organized and articulate donor relations professional with significant event planning experience within a nonprofit organization and/or in the area of fundraising. Strong organizational and writing skills are central requirements for this position.
The Senior Associate will report to the Director of Donor Relations, and will manage with minimal supervision many departmental priorities related to events. The position's primary responsibility is managing execution for a wide range of events and engagement opportunities in the U.S. and internationally, including large receptions, small dinners, webinars, donor travel, and education programs. This position is responsible for leading all event details and requirements, including contracting with vendors, written materials and briefings, organizing logistics, etc.
The Senior Associate will be a primary contact for guests, and the candidate must have an outlook that is client-oriented, with the maturity to interact with high-profile funders, as well as to support PPG's detailed attention to the external experience. Day-to-day responsibilities involve interacting independently with senior management-level colleagues (including PPG, program, legal, finance, etc.), as well as external contacts and vendors.
The Senior Associate must be ready to navigate a complex internal structure, working with multiple levels of management and diverse departments; possess excellent organization and communication skills; have demonstrated experience and success in event management, contracting, and budget management; managing people in an indirect reporting relationship; training/coaching staff; and working well in a team environment.
This position is based in Pew's Washington, DC, office. Some travel to support events, one or two times per year, is expected.
• Direct the planning and execution of events (both internal and external), including dinners (10-100 guests), receptions, program convenings, webinars, strategic meetings, and donor trips, throughout the U.S. and internationally.
• Support the strategy for engagement opportunities, helping ensure that all activities further the institution's fundraising strategy.
• Project manage event timelines and keep colleagues on track for successful event completion and follow up with guests; conduct regularly scheduled meetings with PPG and program staff (internal clients) to seamlessly coordinate program content with event logistics.
• Arrange and ensure that all logistical details—including site selection, food and beverage, collateral materials, travel, housing, and meeting space for all events—are run effectively, and serve as the main point-of-contact with venue staff and vendors.
• Write and manage written materials including print and electronic invitations and event collateral; work with Pew's Communications teams to design and print materials.
• Manage guest lists, including soliciting input from colleagues and ensuring that all information is accurate and complete.
• Design and manage event-related information in Pew's Salesforce constituent relationship management (CRM) system to track engagement with prospects and donors.
• Coordinate, compile, and draft event-related correspondence, briefing memos, and itineraries for Pew's leadership, including requests for collateral, background, biographies, media clips, and other materials.
• Manage event budgets and negotiate contracts with vendors; coordinate with legal and conference services to ensure contracts meet Pew's requirements and standards.
• Support special projects and requests related to donor stewardship from Pew's leadership, including developing unique donor recognition packages.
• Stay up-to-date on event planning trends and best practices, and serve as an expert resource to others.
• Bachelor's degree required; skills associated with completion of a graduate degree preferred.
• Minimum of four years of professional experience, with emphasis on programmatic event planning in the public policy, nonprofit, or fundraising arena.
• Diplomatic outlook; able to provide guidance and critical feedback to—and secure buy-in from—senior professionals.
• Strong written and verbal communications skills (including editing and proofreading), and the ability to understand and translate Pew's mission and interests for donors and prospects with clarity, crispness, and effectiveness; expert knowledge of grammar, usage, and communications strategies. [Please note: one or more short written assignments and/or samples may be required for candidates for this position.]
• Excellent organizational and project management skills, to manage tasks for multiple projects at different stages simultaneously, and a strong capacity to track details is required.
• Knowledge of and demonstrated proficiency in the use of software (Windows, Microsoft Word, Excel, PowerPoint, and Outlook); ability to create simple charts, flow charts, and spreadsheets.
• Proficiency in Salesforce with an interest and ability to develop and implement processes for data management, leverage the platform to enhance efficiency for the team, and use data to inform strategy.
• Proficiency in Adobe Suite for document design, with some experience with Adobe InDesign, preferred.
Additional skills critical to success:
• Ability to learn quickly and undertake and execute tasks efficiently.
• Sound judgment and discretion in handling confidential information.
• Ability to understand organizational structure and work through administrative systems.
• Strong work ethic; prioritizes tasks to meet deadlines.
• Takes pride in both the quality and accuracy of all work; high attention to detail.
• Maintains a customer service demeanor at all times.
• Strong relationship and partnership orientation; respect for teamwork and values communication and coordination with colleagues
• Strategic thinker with the ability to suggest new approaches, establish and implement systems, and identify resources to support our work.
• Flexibility to work as part of a team or independently to meet goals.
• Self-directed to take action and resolve issues.
Compensation and Benefits
We offer a competitive salary and benefit program, including: comprehensive, affordable health care through medical, dental, and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work/life benefits to maintain a good balance.
The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.
Level of Language Proficiency
Minimum Education Required