Project Coordinator, Center on Children & Families
- Job posted by The Brookings Institution
The Brookings Institution
Equal-Opportunity Employer: It is Brookings policy to provide equal employment opportunity for all of its employees and applicants without regard to their actual or perceived race, color, religion, sex, age, disability, national origin, ancestry, sexual orientation, marital status, personal appearance, citizenship status, family responsibilities, gender identity or expression, genetic information, matriculation, political affiliation, veteran status, or any other prohibited basis of discrimination as required by law.
Program Economic Studies
Job Funtion Administrative
Posted Date 2018-05-09
Job ID 2018-1745
Salary commensurate with experience
The Project Coordinator serves as the key staffer for Ron Haskins, Senior Fellow and Co-Director of the Center on Children and Families (CCF), providing administrative and research assistance. Duties include extensive calendar and travel management, as well as coordination of all aspects of the scholar’s projects on evidence-based policymaking and foster care reform, from event planning and drafting grant reports to tabulating data and creating bibliographies.
Scholar and Project Support (50%)
- Serve as primary contact for senior scholar. Manage flow of information to scholar; Receive, screen, and route phone calls; receive and disseminate information related to projects; respond to inquiries from the general public; receive staff and visitors. Uses judgment to identify opportunities and anticipate problems, suggest solutions.
- Schedule scholar appointments and manage calendars.
- Arrange meetings and respond to meeting requests; make proper meeting arrangements; prepares scholars for meetings by compiling logistical information and related background materials as needed.
- Make domestic and international travel arrangements, prepare itineraries, assemble travel packets, arrange for reimbursement, and maintain records of project-related travel expenses and billing
- Compose and edit letters, memoranda, papers, and other documents.
- Assist in preparation for speeches and meetings by assembling slides and materials.
- Organize and maintain files, both written and electronic. Manage sensitive information and materials with discretion.
- Assist with maintenance of office space; order and maintain office supplies. Photocopy, fax, and mail documents.
- Maintain detailed records of scholar and project activities, including deadlines, deliverables, publications, meetings, media contacts, boards, bios and CVs,
- In coordination with ES Communications team, help track impact and coverage of project research and activities, collect information from scholars and senior staff and maintaining databases. Work with communications team to ensure that scholar public-facing materials are updated, accurate, and in compliance with conflict of interest disclosures.
- Work with the ES Development and Finance teams to coordinate grant proposals and reports for the project; draft grant reports and proposals, as needed.
- Manage and maintain project calendars; track deliverables and project timelines; manage and communicate deadlines to project staff.
Research Assistance (30%)
- In collaboration with senior scholar, draft material summarizing research results on specific topics as assigned, for incorporation into working papers and project publications
- Provide analytical reviews and summaries of existing literature pertinent to the projects.
- Locate and collect relevant documents and data from sources such as electronic databases, libraries, and government publications.
- Update and check existing databanks; assemble, consolidate, and check data from new sources.
- Analyze data, using statistical packages and spreadsheets
- Prepare tables and graphs output from model simulations.
- Compile, read, abstract, and organize written material into bibliographic form and summaries.
- Maintain electronic bibliography files, and other duties as assigned.
Event Coordination and Communications Support (20%)
- Manage and coordinate planning and implementing events, including negotiating with outside vendors, drafting agendas and invitations, press releases, and event announcements, event set-up and all other logistics.
- Serve as liaison to relevant internal and external organizations such as co-sponsors, and hotel/catering vendors.
- Act as ongoing staff contact for public events, coordinating with ES Communications staff, Brookings event staff, Conference Services and outside groups.
- Complete post-conference responsibilities such as expense reimbursements and thank you notes.
- Coordinate with ES communications team on scholar’s publication schedule.
- Assist with layout, formatting, proofreading papers, briefs, and other written materials.
- Draft text for website, newsletters, social media, and other digital outreach.
- Post content on Brookings web site, in coordination with ES Web Content and Digital Media Specialist
Bachelor’s degree required, with two years of experience. Experience in public policy highly preferred. Experience providing scheduling and special assistance to senior level staff strongly preferred. Experience working with data to create charts and tables strongly preferred. Educational or professional experience in economics, public policy, or social science strongly preferred. Conference planning and/or statistical analysis experience a plus.
Self-starter with demonstrated record of taking initiative and following through; ability to work independently and with a team; ability to complete tasks with minimal supervision; initiative, poise, mature judgment, and excellent attention to detail. Ability to use judgment to identify opportunities and anticipate problems, suggest solutions. Strong ability to multitask, and manage multiple priorities, with excellent organizational, interpersonal and communication skills. Punctuality, cooperative attitude, and flexibility essential; must be willing to do both clerical and research-oriented tasks with equal enthusiasm and diligence. Professional demeanor and work ethic. Comfortable working with data with statistical packages or spreadsheets. Discretion and demonstrated ability to interact diplomatically and professionally with high-level officials.
Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply.
Successful completion of a background investigation is required for employment at Brookings.
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Minimum Education Required
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