Manager, Program Executive Team
- Job posted by The Pew Charitable Trusts
The Pew Charitable Trusts is driven by the power of knowledge to solve today's most challenging problems. Pew applies a rigorous, analytical approach to improve public policy, inform the public and invigorate civic life.
We are an independent nonprofit organization – the sole beneficiary of seven individual trusts established between 1948 and 1979 by two sons and two daughters of Sun Oil Company founder Joseph N. Pew and his wife, Mary Anderson Pew.
Our work lays the foundation for effective policy solutions by informing and engaging citizens, linking diverse interests to pursue common cause and insisting on tangible results. Our projects encourage efficient, responsive governments – at the local, state, national and international levels – serving the public interests.
With offices in Philadelphia, Washington, DC, Australia, Brussels and London, and with additional staff in other regions of the United States and around the globe, Pew provides an exciting learning environment and the opportunity to work with highly talented individuals. We are a dynamic, rapidly evolving organization that values creativity and innovative thinking and fosters strong teamwork with mutual respect.
The program executive team supports the executive vice president and chief program officer (EVP/CPO) of The Pew Charitable Trusts. The EVP/CPO leads the institution's multi-faceted program unit that works in different topical areas and geographies and jurisdictions around the world. The manager is responsible for overseeing the work of the program executive team to meet the demands of a fast-paced, high-volume department and serve the needs of an ambitious set of programmatic initiatives.
The manager supports the implementation of a broad array of work critical to the ongoing success of the department and helps meet key deliverables that advance the departmental and institutional agendas and the mission of the organization. The manager, program executive team must command an understanding and familiarity with all aspects of a complex, international program and the broader organization to be able to successfully staff the executive vice president. The team is responsible for prioritizing, facilitating and coordinating workflow and communications between the EVP/CPO and other departments, including the president and CEO, and with external partners to assure the smooth running of the executive vice president's office. The team also plays a broad communication and facilitation role across the program department which includes seven topical and/or regional portfolios.
The position requires outstanding organizational, communication, follow-up, and interpersonal skills, must be self-motivated and exhibit the time-management skills necessary to perform in a high-volume office, practice discretion and respect for confidentiality, and a commitment to providing professional, customer-focused service. The manager supervises staff, including an executive assistant and associate. The position is based in Pew's office in Washington, D.C., and reports to the project director, program coordination and services, and works closely with the executive vice president and chief program officer.
• Manage and mentor program executive team staff:
o Guide development of staff annual performance plans;
o Design approaches to improve staff skills and technical knowledge, where applicable;
o Provide regular feedback for individual performance; and
o Delegate tasks and ensure timely execution and quality of work conducted.
• Ensure the strategic management of the EVP/CPO's time. Organize and prioritize critical issues, workflow, EVP's schedule/engagements. Oversee preparation of background materials for the EVP, development of agendas for SVP and direct report check-ins. Enhance and refine systems and processes to manage and track priorities, deadlines, and longer-term planning. Make recommendations for change, and, where appropriate, oversee implementation.
• Oversee program executive team budget.
• Facilitate and support the EVP's program management team. Develop agendas and ensure timely follow-up for action items from regular meetings. Identify opportunities and challenges and work with the team to find solutions. Communicate frequently with management team members on pressing issues in need of resolution.
• With associate, design content for and manage EVP's communications, including program-wide staff meetings. Identify additional opportunities to enhance EVP's communications efforts.
• Coordinate with the executive office (EO) on weekly agenda development, and oversee preparation of background materials for the EVP for meetings with the CEO.
• Oversees the coordination of responses to all requests from the EO including board inquiries and EO tasks. Communicate responsibilities and function as project manager, setting appropriate deadlines and ensuring task completion.
• Support effective communication, interface with other departments, and act as representative for EVP in meetings, with direct reports, and with other departments as appropriate.
• Lead and manage special projects as assigned and on behalf of the EVP/CPO.
• Develop and maintain a thorough understanding of Pew's program portfolio, its history and culture, and institutional policies and processes.
• Bachelor's degree required; advanced degree preferred.
• A minimum of eight years of directly related professional experience in the environmental or public policy arena, with international conservation experience preferred.
• At least two years of previous direct supervisory experience required including experience managing performance management process for direct reports and providing career development advice and counsel.
• Outstanding organizational and time management skills; ability to handle several projects at different stages simultaneously and a strong capacity to track details and pay attention to detail are required.
• Excellent verbal and written communication skills (including proofreading) and the ability to express oneself concisely and clearly, including an ease in communicating complex concepts in a clear, effective manner.
• Strong interpersonal skills; able to develop and manage productive relationships with colleagues and consultants. Excellent listening skills.
• Have the judgment and ability to work productively with a wide array of people and institutions that are not always in agreement and/or have competing priorities.
• Excellent analytic and problem-solving skills and highly results-oriented.
• Seasoned judgment, ability to make decisions, justify recommendations and be responsive, clear and firm with colleagues and partners.
• A detail and results-oriented style with a focus on process and achievement. Recognized ability to meet multiple deadlines by maintaining a high level of organization.
Minimal travel will be required for meetings – primarily between Pew's D.C. and Philadelphia offices.
Compensation and Benefits
We offer a competitive salary and benefit program, including: comprehensive, affordable health care through medical, dental, and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work/life benefits to maintain a good balance.
The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.
Minimum Education Required