Administrative Coordinator

Job Type

Full Time Contract




New York
New York
United States


A nonprofit organization in New York City is looking to fill an immediate need with the addition of a new Administrative Coordinator to their staff. In this role, the Administrative Coordinator will be responsible for providing high quality office support for Major Donor Gifts Department, including handling trusts, estates, annuities and other charitable life income products. Apply today!

The Administrative Coordinator will:

  • Organize weekly departmental meetings by coordinating calendars, agenda items, departmental goals 
  • Handle all departmental filing, paper and electronic records
  • Coordinate the administration of database entry, correspondences and all acknowledgement letters for major donors and for all strategic partnerships
  • Support the proposal and partnership development process for all major donor categories and for partnership opportunities
  • Help coordinate all mailings (Annual Report, Quarterly Reports, etc.) from the department, either in-house or with the printers
  • Prepare exhibits, presentations, and correspondence for events
  • Prepare all Board of Directors and Committee documents and presentations for the Partnerships Department
  • Assist with plan travel arrangements for the Partnership department (hotel, airplane, VISAs etc.) occasionally 
  • Monitor and update employee, donor, and partner information on designated systems or databases
  • Handle ongoing gift administration for Major Donors, Corporations, Foundations, and Organization, including Individual Retirement Accounts (IRAs), Donor Advised Fund and Stock gifts
  • Assist with other duties, as needed


  • 2+ years of experience in an Administrative role
  • Bachelor's Degree in a related field
  • Familiarity with handling various Gift vehicles, including: checks; restricted awards; trusts; estates; and, annuities 
  • Understanding of Databases and Online Platforms
  • Microsoft Office/Suite proficient
  • Solid problem solving and time management skills
  • Customer service oriented
  • Great interpersonal skills
  • Excellent communication skills (written and verbal)
  • Strong attention to detail
  • Highly organized
  • Able to multitask efficiently and effectively

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

To be considered for this opportunity, please use the link provided to apply directly on our website.