Job

Project Coordinator

Posted by
Monument Staffing, Inc | Boston, MA
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Monument Staffing, Inc


New
|
Published 11 days ago

Salary

$48,000 - $58,000


Supportive team is looking for a project oriented administrator to join their department and handle mnay responsible duties:

1. Calendar & Meeting Facilitation (25%)

a. Plans, manages, and facilitates meetings, seminars, and conferences. Specific responsibilities include:

i. Obtaining and organizing planning information

ii. Receiving appropriate approvals

iii. Reserving location(s) and ordering A/V, food services, etc.

iv. Preparing agendas, schedules, syllabi, and/or teaching materials

v. Coordinating attendance and communication

vi. Managing other items, including budgets, as necessary

2. Project Support (15%)

i. Provides project support on new and on-going initiatives

ii. Maintains confidentiality of information that is sensitive in nature while ensuring that project goals are achieved

iii. Manages the day to day operational aspects of the scope of the project

iv. Takes ownership of projects under the direction of the senior faculty member

v. Makes decisions and executes on project assignments based on knowledge of practice operations and through research and collaboration

3. Domestic and International Travel Coordination (10%)

i. Prepares domestic and international travel arrangements

ii. Corresponds with sponsoring institutions and societies

iii. Prepares itineraries

4. Expense Reporting (10%)

i. Monitors and reconciles senior faculty member’s expenses

ii. Collects, organizes and prepares information for submission of domestic and international travel and other expense reimbursements

5. Executive Support (25%)

i. Answers, screens and routes telephone calls in a timely manner

ii. Communicates with Division and Departmental leadership under the direction of the senior faculty member

iii. Greets and directs patients and visitors

iv. Responds to requests for routine information or assistance within scope of knowledge 

v. Composes routine and advanced correspondence

vi. Completes standardized and non-standardized forms

vii. Maintains files and confidential record keeping systems

viii. Opens and sorts mail

ix. Photocopies, sorts, collates and distributes documents, as required

6. Divisional & Other Duties (15%)

i. Attends team meetings as required and contributes in a positive manner

ii. Supports Division initiatives as they are implemented

iii. Seeks improvement opportunities throughout Division

iv. Performs other duties, as assigned

Qualifications:

• Bachelor’s Degree required.

• Minimum two years relevant work experience preferred.

• Ability and skills necessary to fulfill above requirements. 

• Excellent customer service skills required.

• Must maintain highest standards of professionalism, ethics, and integrity.

• Must have strong customer service, communication, and interpersonal skills in dealing with patients, providers and colleagues.  

• Must be team-oriented in dealing with multiple stakeholders and communication channels.

• Must be sensitive to and supportive of patients, families, and care-providers.

• Must be resourceful in obtaining information when it is not readily available and in responding to unusual situations.

• Must have ability to recognize problems, establish priorities and initiate appropriate responses

Please email your resume to administrativegroup@monumentstaffing.net for immediate consideration

Supportive team is looking for a project oriented administrator to join their department and handle mnay responsible duties:

1. Calendar & Meeting Facilitation (25%)

a. Plans, manages, and facilitates meetings, seminars, and conferences…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required

Location

Boston, MA
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