Administrative Assistant

Administrative Assistant

Executive and Contracts Department

Based in Los Angeles, CA

Who We Are

As the collective voice of more than 19,000 members, the Directors Guild of America (DGA) helps empower directorial teams to protect and enhance their creative and economic rights and strengthen their ability to develop meaningful, successful careers.

Position Overview

The Administrative Assistant will be responsible for providing administrative support to the Contracts Department & Field Representative Department. This includes answering phones, filing, photocopying, and scheduling meetings, meeting minutes. Supports the mission, values, and goals of the Directors Guild of America (DGA), a labor union.

Essential duties & responsibilities:

• Assisting multiple executives in all aspects of maintaining an organized office
• Working with other executive support staff and their teams
• Assisting Field Representatives & Contracts Staff with administrative needs
• Responsible for communicating committee meeting dates, rsvp’s, agenda, online meeting links (if needed) and preparation of materials for various committee meetings
• Assist with all office duties including schedules, calendar, files, correspondence, travel, expense reports, and document distribution
• Periodic overtime and evening work required on site
• Entertainment industry background helpful.
• Reliable transportation required.
• Entertainment industry background helpful.

Minimum Qualifications:

• Administrative experience, preferably office support in a busy office environment.
• Outstanding grammar, spelling and punctuation a must.
• Clear, articulate verbal communication skills with a professional and courteous telephone manner.
• Knowledge of common business office procedures and terminology.
• Ability to interact with executive management, membership, and legal staff a must.
• Ability to be flexible and multi-task.
• Strict attention to detail with a high level of accuracy required.
• Microsoft Office proficiency including Outlook, Word, Excel, PowerPoint and online meeting platform proficiency including Zoom.
• Ability to maintain confidentiality.

Compensation & Benefits

• Generous Medical, Dental and Vision Insurance
• 401(k) plan
• Pension Plan
• Flexible Spending Account
• Life Insurance
• Short and long-term disability
• Long-term care

Candidates should include a cover letter and salary requirements along with resume to be considered.

The DGA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.