Special Education Administrative Assistant (IMMEDIATE)

Posted by
Lighthouse Community Public Schools
Oakland, CA
Published 12 days ago

The Organization

Lighthouse Community Public Schools

At Lighthouse Community Public Schools we are engaged in an educational movement that goes beyond our classrooms working to disrupt inequities by providing our students and families exceptional educational opportunities every day. Grounded in our core values of community, integrity, agency, love, and social justice rooted in the Expeditionary Learning Education Model, LCPS is a leader in fostering innovative schools achieving exceptional student outcomes where each child is at the center of their own learning. Our mission is to prepare diverse students for college, a career of their choice, and to be lifelong changemakers. Founded in 2002, LCPS operates two high-achieving K-12 public charter schools--Lighthouse and Lodestar--serving nearly 1,400 students in East Oakland. Lighthouse is a beacon for public education and our graduates fulfill the promise of a better, brighter Oakland. 

Learn more at

The Opportunity

Special Education Administrative Assistant (IMMEDIATE) 

Competencies and Qualifications

The Special Education Administrative Assistant is primarily responsible for supporting with administrative tasks and functions for the special education department. The individual who is successful in this role is an effective verbal and written communicator, and collaborates effectively with a range of other positions within the school and across the Family of Schools (LCPS’ school district), ranging from school-based leaders, leaders from Shared Services, and instructional staff to the families we serve. They are capable of handling multiple tasks and executing on each task in an effective manner.

If you are inspired by our mission and vision and want to be a changemaker in students’ lives here in Oakland, then please apply and join us! 

Core Competencies:

  • Highly organized and strong management of administrative functions
  • Excellent time management
  • Strong written and verbal communication skills
  • Strong customer service or relationship builder with families and staff
  • High degree of professionalism and confidentiality
  • Ability to learn and develop procedures and processes 

Your responsibilities will include:

Core Responsibilities:

  • Manage online Individual Education Plan (IEP) systems, including running monthly reports for compliance and following up with staff members as needed

  • Support with state-wide special education reporting systems

  • Schedule IEPs and coordinate interpretation services  

  • Perform the acquisition of specialized resources to support students with disabilities

  • Regularly update contracts in accordance with students' IEP services and programmatic needs
  • Communicate effectively with parents, vendors and other outside consultants
  • Support with records requests and the exchange of information with outside parties
  • Support with the translation of general communication to families
  • Manage special projects as determined by the Director of Student Services & Special Education
  • Facilitate training/support to teammates related to the use of online Individualized Education Plan (IEP) systems and maintaining IEP files
  • Support with event planning
  • Follow all policies and laws regarding student and family privacy rights and confidentiality of student information as required by law and LCPS policies
  • Other responsibilities as assigned by supervisor



We would love to hear from you if your toolbox includes the following:

  • A.A. degree required, Bachelor’s Degree preferred

  • Bilingual in Spanish required

  • 2+ years administrative work in either a school, non-profit, or youth empowerment in an urban community. Experience in a school setting is a plus.


  • Detailed-oriented, strong follow-through skills;

  • Ability to take initiative, prioritize tasks, and work independently;

  • Excellent communication skills, both verbal and written;

  • Excellent computer skills, including Google Suite and Microsoft Office Suite 

  • Displays maturity and ability to work independently;

  • Demonstrated flexibility and ability to juggle competing priorities;

  • Communicates well with others and demonstrates strong interpersonal skills with students, parents, colleagues and community members;

  • Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures;

  • Prior experience working in schools and/or urban communities is preferred;

  • Flexibility and a sense of humor; and

  • Enjoys working with children of all ages and families.



This position will report to the Director of Special Education & Student Services



This position is 1.0 FTE (full-time exempt) and follows a a 12-month work year. It includes approximately 5 weeks of holidays/vacation during the school year in accordance with the school calendar, and an additional 10 days allotted during the summer (days to be approved by the supervisor). This position is expected to maintain building hours of M - F from 8:00 - 5:00 p.m.



Commensurate with experience. We provide a competitive compensation and benefits package.



People of color and/or bilingual candidates are strongly encouraged to apply.  

Interested candidates should submit:

  • Resume

  • Cover letter describing your interest in this exciting position and why you are an optimal fit

  • 3 references with Name, Email, Phone Number and Title/Nature of the working relationship.

Application submission screening and initial phone interviews will be completed on a rolling basis.   In-person interviews and performance tasks will take place on-site.   

Lighthouse Community Public School is an equal opportunity employer committed to diversity at all levels.

The Organization

Lighthouse Community Public Schools

At Lighthouse Community Public Schools we are engaged in an educational movement that goes beyond our classrooms working to disrupt inequities by providing our students and…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Education
    2-Year Degree Required
  • Professional Level
    Entry level


444 Hegenberger Road, Oakland, CA 94621, United States

How to Apply

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