Assistant Dean of Academic Affairs

Posted by
University of San Diego
San Diego, CA
Published 24 days ago

Assistant Dean of Academic Affairs; Kroc School of Peace Studies
Posting #

Department Description:
We are a community of life-long learners focused on world-changing research, immersive training and developing individuals' skills for shaping a better tomorrow. We put theory to action with a profound attention to the context and lived experiences of those affected by violence and injustice. As Joan B. Kroc said, 'it's not enough to talk about peace — we must make peace by taking action.' Since 2000, we have cultivated the courage and capacity in students to face the world's most pressing challenges with original thinking, moral imagination, practical skills and inspired research. Here, changemakers from countries all over the world connect and collaborate through learning that goes beyond papers and presentations. We roll up our sleeves together and take action. Here, you won't just talk about a crisis or world issues, you will learn how to apply critical theory and data to make meaningful change.

University Description:
The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.

Detailed Description:
The Kroc School's Assistant Dean of Academic Affairs (AD) is part of the leadership team responsible for the successful implementation and growth of existing academic programs and the development of new programs. The AD is the key administrator for the academic programs within the School, which includes masters programs, combined/dual degrees with other schools on campus, and combined degrees with other institutions of higher-education. The AD will lead and oversee five areas of academic affairs: 1) management of academic programs; 2) student recruitment and enrollment; 3) student success; 4) career development; and 5) new program design. The incumbent will be responsible for ensuring coordination of a multitude of activities, which determine student success and satisfaction. These include course offerings and scheduling, academic advising, orientation, career services, student clubs, event planning, and overall service for the students. The AD will supervise assessment processes and institutional research activities that provide information to support academic planning, policy formation and decision making. The AD creates the academic programs budget, approves expenditures consistent with the budget, and monitors overall compliance with the budget. It is the responsibility of this position to identify and implement cost saving efficiencies throughout the School's academic programs. Although the AD does not directly supervise faculty, the person in this position must excel at working closely with the Program Advisors and Faculty. Growth is a central priority of the Kroc School, and it will be imperative that the AD is a highly-effective entrepreneurial individual who thrives in conditions of uncertainty, while operating with relatively small teams with essential responsibilities.

Duties & Responsibilities:

Identify and implement Academic Programs services designed to meet the needs of our students and to enhance the reputation of the Kroc School's academic programs

Develop the academic program course offerings schedule in conjunction with the Program Advisors and the Faculty
Identify and address emerging issues with students, courses and program structure, engaging monthly in the curriculum committee and faculty meetings (AD will present academic program section in each meeting)
Oversee initiatives of student success to address arising student issues and to enhance career service opportunities (including career development, internships and placement)
Manage the academic advising services
Interpret and apply student conduct rules and regulations, updating or developing new rules and regulations as necessary
Coordinate with the registrar, financial aid, student accounts and other offices to facilitate the registration and enrollment of the students
Work with the registrar to ensure that students petition to graduate and complete all requirements, resulting in the highest degree completion rates possible
Oversee and lead orientation and graduation activities
Facilitate planning and implementation of student activities
Promote and support student organizations and other extracurricular activities
Work with student boards and clubs, to provide a voice and a forum for identifying programmatic opportunities
Be able to work some evenings and weekends, to accommodate the various schedules of our graduate students
Communicate updates to all students via the Student Handbook, classroom announcements, e-newsletters, and email
Oversee academic program information on the website and propose appropriate changes
Manage resources to support students in their endeavors such as: graduate assistantship (GAs) and Student Opportunity Grants (SOGs), among others
Manage Field-based courses and programs and coordinate with USD International Center

Shape and supervise processes to recruit, enroll and retain graduate students committed to academic and professional excellence

Work with Dean and Faculty to analyze data and market trends to establish enrollment targets and strategy
Oversee the recruitment and enrollment processes
Coordinate initiatives with the Kroc and USD marketing/communication units for program marketing
Coordinate admissions processes and committees
Manage allocation of merit scholarships working with faculty and administrators

Ensure the overall productivity and success of Kroc Academic Programs operations

Provides leadership and oversight, working with the team on strategy, goals, planning, prioritization, and process improvement initiatives
Develop and manage program budget, approve expenditures and ensure overall compliance with the budget
Identify and implement cost-saving budgetary efficiencies
Prepare part-time faculty contracts and oversee the hiring and use of outside vendors
Work with risk management and other university departments to ensure compliance with university policies
Hire, train, supervise and evaluate program staff
Identify and address technology and facilities related concerns
Represent the Kroc School Programs at on- and off-campus activities. Work with faculty and staff to ensure high quality academic experience, to include: course materials, course sites on digital platforms, etc.

Develop and implement a comprehensive outcomes assessment process (consistent with accreditation and university standard requirements), and gather data on institutional effectiveness related to academic programs

Identify appropriate outcomes assessment measures
Lead processes for collecting outcomes assessment information
Create Assurance of Learning reports
Analyze and suggest program changes based on assessment data
Gather data on issues of diversity, equity and inclusion and related indicators

Identify opportunities for improvement and growth of academic programs, including providing team support for proposals of new degrees online, hybrid and in-person

Work collaboratively with the Dean and Faculty in the design of new academic programs, leading in the concerns regarding implementation of new programs
Work collaboratively with the Dean and Faculty in proposals for combined/dual degrees with Schools at USD or at other universities, leading in the concerns regarding implementation of new programs
Manage existing partnerships with USD schools (combined and dual degrees and new partnerships with other universities
Present data and proposals for improvements at faculty meeting

Work on other academic programs related projects as assigned by the Dean

Job Requirements:
Minimum Qualifications:

Should have a postgraduate degree and a minimum of seven years of recent administrative experience in an academic environment or closely related area, including at least three years experience in a role where growing the operation has been a central component. The position requires an entrepreneurial person with a customer focused personality, high energy, and ability to interact with students, faculty and staff, and the employer community.

Preferred Qualifications:

The ideal June 2021 candidate will have experience that combines knowledge of higher education and business administrative experience.

Performance Expectations - Knowledge Skills and Abilities:

Knowledge of and experience with:

Academic programs
Budgets and budgeting procedures
Service operations
Project or event management
Presenting materials
Handling inquiries
Writing reports
Computers and software (including MS Word, Excel, Internet, etc.)
Modern office practices, systems and procedures
Interacting with professional local and international community

Demonstrated performance in:

Growth of initiatives or organizations
Effective problem solving
Human relations and interpersonal communications
Being comfortable in working with others from different cultures and countries
Exercising self-initiative and creativity
Managing time effectively, including multi-tasking work requirements
Communicating with excellence, both verbally and in writing
Working with diverse personalities
Working independently using good judgment, initiative and creativity
Being flexible and versatile in coping with evolving work situations
Being able to handle the stress of last-minute deadlines and changes
Assuming responsibility and effectively resolving problems by exercising independent judgments

Tools & Equipment Used:

Computer, internet, various software applications (Banner, Salesforce), Microsoft Office, and general office equipment.

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Posting Salary:Commensurate with experience; Excellent Benefits.

Special Application Instructions:

Resume Required, Cover Letter Preferred

Visit to complete our online application and, for full consideration, please upload a resume to your application profile for the hiring managers' review. You are also strongly recommended to upload a cover letter to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at

Additional Details:
Hours: 37.5 per week

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit


Assistant Dean of Academic Affairs; Kroc School of Peace Studies
Posting #

Department Description:
We are a community of life-long learners focused on world-changing research, immersive training and developing individuals' skills…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    Master's Degree Required
  • Professional Level


San Diego, CA, United States

How to Apply

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