Job Title: FINANCIAL ANL 3
Job ID: 16747
Location: Oakland, CA
The University of California Agriculture and Natural Resources (UC ANR) is a highly complex organization with operations located in 58 county offices, on three campuses, with ten research and extension centers throughout the State of California. This position requires knowledge of the policies, procedures and technicalities of the various accounting and budget systems used by UC Berkeley, UC Riverside, UC Davis and the Office of the President.
Help manage UCANR's budget of $220 million over a variety of funds ranging from federal, state, county, extramural, endowments, gifts, sales & service fees, indirect cost recovery fees, and program fees. These funds are deployed throughout California utilizing multiple financial systems. This position requires a strong analytical background.
Develop tools and provide financial and technical analytics to support high-level decision-making. Independently perform a wide range of functions and analyze complex problems through the lens of achieving organizational goals and mission statement. Demonstrate practical and strategic judgment in selecting methods and techniques for determining solutions. Provide analytical support for budget, financial, and resource analysis projects. Provide department support in the areas of business process analysis and design, strategic planning, budget process, and financial procedures. Has an understanding of industry practices and organizational policies and procedures.
Salary - Min $5,716.67/mo. to Mid $8,308.33/mo.
Personnel Budget Administration - 40%
Manages and reconciles the budgetary resources related to the salary and benefit costs associated with these positions by continuously monitoring funding allocations and commitments across several funding categories to determine how much funding is available. Makes recommendations to the Director and Associate Director of Resource Planning and Management and senior leadership on appropriate fund use to meet current and future salary and benefit commitments. Independently enforces division-wide position control for all budgeted positions. Coordinates the process for all fund transfers relating to approved salary and benefit actions. Has direct responsibility for fund management for salary and benefit commitments for Oakland-based UC ANR units. Prepares the division staffing plan based on an evaluation of changes needed to accomplish organizational goals and address other issues including attrition and equity. Collaborates with administrative and program directors to develop and review unit-level staffing plans. Provides support and ongoing training for units division-wide that are responsible for managing their respective budgets for salary and benefit commitments. Estimates future division-wide costs associated with collective bargaining unit agreements, unrepresented staff salary increases, benefit increases, academic range, merit and promotion increases, and other changes affecting salaries and benefits. Recalculates, confirms, and coordinates with system-wide and campus offices, and allocates and reconciles funding as these changes occur. Serves as point person for the division for system-wide automated funding logic. Maintains a division-wide database of all funded positions. Develops and maintains the budgetary control systems to track filled and vacant UC ANR academic and staff positions across multiple fund sources. Monitors and reconciles funding and FTEs for all permanent and temporary academic and staff positions. Reviews and tracks the division's salary allocations resulting from vacant positions by maintaining the Academic Reversion Pool and Staff Upgrade Pool by fund source. Makes recommendations to management on permanent funding levels for newly hired staff based on an analysis of the division's needs and funding of comparable positions, as well as temporary funding levels for commitments such as academic startup costs. Also reviews, analyzes and makes recommendations to senior leadership on budgetary impacts of proposed range and equity adjustments, position reclassifications, and new hires. Makes recommendations to management on appropriate use of Staff Recognition and Development Program funds. Coordinates the calculation, allocation and distribution of these funds among UC ANR units. Forecasts division-wide benefit funding requirements and possible shortfalls. Calculates changes in liability, including retirement restart and benefit cost increases, division-wide and by location. Analyzes impacts to benefits due to changing workforce size. Coordinates with UC Davis and UC ANR Financial Services on composite benefit rate process, funding and reconciliation. Oversees the allocation of funds for benefits that are not automatically funded in the UC system, including system-wide assessment, federal, endowment and other funds. Reconciles all division-wide benefit accounts. Makes recommendations to management on permanent and temporary funding needs Division-wide by location and by fund type. Makes recommendations to management for policy and procedural changes to improve how staffing and benefit costs are managed.
Formula Funds Management - 30%
Conducts detailed analyses to determine the budget and planning impact of using federal formula funds that involve specific restrictions as mandated by federal law. Works with UC ANR Financial Services and UC ANR Program Planning and Evaluation to identify appropriate methodologies and activities to meet USDA requirements on fund usage and reporting. Acts as the UC ANR Resource Planning and Management point of contact for all Agricultural Research, Extension, and Education Reform Act (AREERA) issues. Works directly with campus central offices, colleges and school, and statewide directors on implementation and trouble-shooting. Assists, as necessary, UC ANR Financial Services and UC ANR Program Planning and Evaluation with financial and programmatic reporting. Works with UC ANR units on implementation of the AREERA plan. Coordinates resulting budgetary transfers necessary to fund and/or swap funds to meet plan. Performs division-wide reconciliation of USDA NIFA Smith-Lever 3bc funds, including independently allocating permanent and temporary funds among general, integrated, multistate and integrated-multistate Smith-Lever funds in accordance with federal mandates. Determines system-wide impacts and makes recommendations to address them.
Budget and Data Reporting - 20%
Works with the Resource Planning & Management Office in the compilation, verification and reporting of data for UC ANR's annual budget letters and reports. Compiles and distributes the annual statewide county budget and fund source reports for the division. Coordinates with UC ANR Financial Services and the UC ANR Business Operation Center. Works with UC ANR Program Planning and Evaluation to determine allocation by county and calculates related salary and benefits by county. Prepares variance analyses for county budgets. Allocates by county system-wide assessment, federal, endowment, gift, and contracts & grants funds in support of the Cooperative Extensions. Acts as UC ANR Resource Management and Planning Office lead in analyzing changing needs due to restructuring of county partnerships. Responsible for data maintenance and verification for staffing related reports, including workforce commitments by a variety of parameters, such as fund, title code, unit, etc. Provides data, analyses and reports necessary for senior management decisions on resource allocation.
Projects and Committees - 10%
Assists in projects for the Director and Associate Director of Resource Planning and Management, and senior leadership as needed. Projects include, but are not limited to, ad hoc reporting, serving on committees and assisting in system implementation related to staffing and budget issues.
Special Conditions of Employment:
Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability and property damage insurance on vehicle used is required.
Employment is contingent upon successfully clearing the FBI/DOJ background check both from the Department of Justice and the FBI, prior to the first day of UC Employment.
As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited.
Demonstrated experience, abilities, and analytical skills to develop, assess, and synthesize complex financial data from multiple sources; draw meaningful conclusions and recommendations from data; demonstrated ability to communicate information clearly in both written reports and oral presentations.
Demonstrated experience and data management skills to access, manipulate, evaluate, and document large data sets using enterprise ledger and reporting systems, Excel spreadsheets, pivot tables, and data query tools; strong skills using other Microsoft Office (Word, Access, PowerPoint, Outlook) and common desktop/web applications.
Experience working in a client/customer-oriented environment; strong interpersonal skills to work effectively across the organization at all levels.
Strong time management and organizational skills to coordinate and support both short- and long-term projects with minimum supervision, meeting deadlines with initiative and innovation.
Bachelor's degree in accounting, finance, or related field and a minimum of three to five years' progressively responsible experience providing related financial analytical and report support in a public policy setting (preferably in higher education or the public sector); or an equivalent combination of education and experience.
Knowledge of the University of California financial and budget systems policies and procedures.
How to Apply:
To apply, please go to: https://careerspub.universityofcalifornia.edu/psp/ucanr/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=17&JobOpeningId=16747&PostingSeq=1
Employment applications must be submitted online through our careers site. Please note, we do not accept resumes or applications by email or on paper.
Since 1914 UC Cooperative Extension has been the bridge between local issues and innovative answers through the power of UC research.
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Being a leader to bring science-based solutions
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Providing research that is practical to use
Addressing the local concerns of communities
Inviting the participation of all concerned stakeholders
Serving where private industry cannot or will not
UC ANR's work makes a difference in the lives of all Californians.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, disability, age or protected veteran status. If you have questions, please email the Human Resources Department.