We are representing a client we know very well and the feedback from others we've helped get jobs here has been overwhelmingly positive. Some words that have been used to describe the organization and management are: collaborative, supportive, fair, approachable and recognizes excellent work.
Boston based nonprofit is looking for an Executive Assistant Specialist:
Job Responsibilities (summary and not all listed):
- Serves as primary administrative contact and support for Department Head and her group
- Provides some administrative support for junior faculty in the division
- Coordinates complex travel arrangements, including processing expense reports and tracking reimbursements
- Plans and coordinates both internal and external meetings, including in-depth calendar management and meeting logistics
- Coordinates seminars, programs and committee meetings, including scheduling and material preparation
- Creates, formats and maintains Word documents, Excel spreadsheets, and PowerPoint presentations, including CVs and correspondence that may be highly confidential or sensitive in nature
- Financial responsibilities include ordering supplies, reconciling purchasing card receipts and processing vendor payments/invoices
- Interfacing with faculty, scientists, patients and collaborators across both research and clinical teams
- Provides telephone support, including triaging phone calls and responding appropriately to inquiries
- Facilitates communication and coordination across the group, thereby promoting a positive and collaborative work environment
- Bachelor’s degree or equivalent experience or training required. College level course work highly desirable.
- 2 + years experience in an office setting preferably supporting a senior executive. Experience working in an academic setting, research setting, or comparable business environment is highly preferred.
- Good judgment, excellent organizational skills and the ability to work independently.
- Excellent English language reading, writing, and speaking skills required.
- Demonstrated ability to organize meetings and carry out complex scheduling.
- Ability to exercise critical thinking, problem-solving and conflict resolution.
- Self-motivated, attentive to details and flexible.
Please email your resume to firstname.lastname@example.org for immediate consideration (cover letter not required but a nice way to showcase your writing skills)