Program Coordinator- CEP
- Job posted by The Aspen Institute
The Aspen Institute is an educational and policy studies organization based in Washington, DC. Its mission is to foster leadership based on enduring values and to provide a nonpartisan venue for dealing with critical issues. The Institute has campuses in Aspen, Colorado, and on the Wye River on Marylands Eastern Shore. It also maintains offices in New York City and has an international network of partners.
The College Excellence Program (CEP) aims to identify and replicate practices and policies that significantly improve college student outcomes. Through the Aspen Prize for Community College Excellence, the Presidential Fellowship for Community College Excellence, and other initiatives, the College Excellence Program works to improve colleges capacity to achieve high levels of success for all students, and to eliminate disparities for low-income and minority students on American campuses. All of our projects are designed to improve higher education in four areas: strengthening learning; increasing completion rates, improving post-completion success in transfer or the labor market; and increasing equity in educational outcomes for individuals from historically marginalized and underserved groups. Learn more about our work at https://highered.aspeninstitute.org/
The College Excellence Program staff is a small, diverse team of around 20 driven and energetic professionals who share a commitment to increasing access to and success in higher education. We are motivated by the power of education to change lives, and we work hard while also pushing ourselves to learn constantly, collaborate and innovate, and have fun. The Aspen Institute's DC headquarters provides a vibrant setting in which to do this work, and we benefit from a rich array of readings, expert panels, discussion groups, and lectures that occur throughout the year on a diverse spectrum of topics.
The Program Coordinator Role
We are looking for an energetic Program Coordinator who will play a critical role in a variety of CEP initiatives. Successful Program Coordinators are smart and curious, eager to learn and solve problems, and are driven by making an impact. They understand connections between their individual tasks and project goals and are able to map backwards from objectives to help organize and prioritize their work. CEP's Program Coordinators grow professionally by gaining skills in a range of administrative and communications functions; at the same time, CEP offers exposure to thought leaders in higher education and the opportunity for tremendous learning about leadership, collective impact strategies, program design and evaluation, and strategic communication.
The ideal candidate will thrive in a busy setting while expertly handling multiple competing priorities, maintaining a positive, can-do attitude, and working collaboratively across multiple project teams. Candidates must have exemplary organizational and problem-solving skills with the ability to respond to rapidly changing priorities and have superior interpersonal skills, high self-awareness, and sound judgment. The position also requires the ability to communicate proactively and professionally at all times and be comfortable in an entrepreneurial organization where we're often "building the plane while flying it."
Essential Duties and Responsibilities
The Program Coordinator will work closely with multiple project teams to support an array of functions integral to the program's mission and raise the bar for the quality and impact of our work. Specific responsibilities include preparation and implementation of convenings with high-profile external partners and planning and support of leadership training and related events. Specifically, the Program Coordinator will be relied upon for:
Partner Engagement. Support the delivery of high quality external leadership development events and programs, including:
- Preparation of PowerPoint decks drawing on CEP's student success leadership curriculum
- Scheduling and staffing calls with partner organizations and colleges
- Tracking of project calendar, expenses, and invoicing
Event Management/Logistics. Support the development of high-quality events, including:
- Arrange for and co-manage (with other program staff) all logistical elements of program events & meetings, including but not limited to:
- Surveying hotel options, meeting venues, and catering companies and negotiating pricing for rooms, conference space and services
- Setting timelines and event orders to ensure a smooth run of show
- Prepare & disseminate materials and correspondence before and after the execution of programmatic events & meetings, including but not limited to travel booking logistics, final logistics, and meeting wrap-up notes
- Communicating to external partners regarding event goals and logistics with a high level of professionalism and clarity
Administrative Expertise. Support the overall administrative efficiency of the College Excellence Program by serving as a problem-solver and go-to expert on critical administrative processes, including:
- Reimbursement & honoraria payment processes
- Tracking of budgets, contracts, and grants management timelines
- Supporting program communications through CRM and database management
Desired Knowledge, Education and Experience
- Strong professional communication skills and confidence interacting professionally with high-level executives and organizations.
- An interest in and some familiarity with or affinity for financial management (budgeting processes, grant reporting, invoice processing and reconciling, etc.).
- Superior organizational skills and ability to multi-task and balance competing timelines.
- Comfort with ambiguity and ability to respond adeptly to rapidly changing priorities.
- An unwavering commitment to producing high-quality work product.
- Commitment to the College Excellence Programs mission to improve lives through higher education
- Ability to work both autonomously and as part of a close-knit team.
- Comfort with working under pressure and tight deadlines in a fast-paced environment.
- Bachelor's degree and 1-3 years professional experience
- Expertise with Microsoft Outlook, Word, PowerPoint, and Excel.
All applicants must submit the following to be considered for the position:
1) A cover letter. CEP prefers cover letters that describe what motivates you and how you understand and relate to our mission, rather than a narrative version of your resume. Applications without a cover letter will not be considered.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
Candidate must have the ability to work under pressure and handle stress. Candidate must also have the ability to meet regular attendance policy of the Aspen Institute.
Minimum Education Required